City Wide Landscape Maintenance Services

NOTICE IS HEREBY GIVEN that the City of Modesto, County of Stanislaus, State of California (“City”), will receive proposals (each, a "Proposal") through its OpenGov Procurement portal from qualified Proposers (each, a “Proposer”) for the furnishing of City Wide Landscape Maintenance Services services (the “Services”) for the City of Modesto, Finance Department, Finance Division.

Project Details

• Reference ID: RFP-00081
• Department: Finance
• Department Head: DeAnna Christensen (Director of Finance)

Important Dates

• Questions Due: 2026-04-24T00:00:00.000Z
• Pre-Proposal Meeting: 2026-04-13T15:00:00.000Z — See Agenda

Meetings & Milestones

Addenda

• Addendum #1 (released 2026-04-03T21:49:56.973Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #2 (released 2026-04-03T22:57:01.937Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #3 (released 2026-04-03T23:35:51.658Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• References (20 pts)
• Management Plan (10 pts)
• Technical Plan (20 pts)
• Program Implementation (20 pts)
• Proposed Equipment (10 pts)
• Cost (20 pts)

Submission Requirements

• RFP Acknowledgement and Proposal
• RFP Acknowledgement (required) —

  The party submitting acknowledges receipt of the referenced RFP and/or Addenda and offers and agrees to furnish the articles and/or services specified on behalf of the Proposer indicated in Proposer’s Proposal and Forms provided by the City attached hereto and made a part hereof, this includes any forms for the pricing proposed on the Pricing Schedule.

  By checking the "please confirm" box below, you acknowledge the above statement.

• Payment Terms and Methods (required) —

  Proposer is able to choose from either of the following payment methods and associated timings:

  Option A (Preferred): City of Modesto ePay Payment: This secure payment methodology is preferred by an increasing number of the City’s suppliers. On Net 30-day timing, you will receive a single-use Master Card number with a detailed remittance for each payment. You will process the payment though your POS/Card terminal. The payment remittance will be sent from InControl@mastercard.com via email and will contain the following information:

  • 16-digit credit card number
  • Expiration date
  • Security code
  • Total dollar amount of invoices to be paid
  • Invoices reference numbers and corresponding amounts

  ePay results in small percentage rebate of 1.0% to the City through the card issuer. That rebate amount will be considered by the City in its evaluation of Proposer’s pricing proposal hereunder. Information about enrolling in MasterCard ePay program can be obtained from the City’s contact listed on the Cover Page of this RFP.

  Option B – Manual Check: On Net 45 Day timing, the City will mail a hardcopy check to Bidder. The payment will be deemed to have been made when the check envelope is mailed via US Postal Service First Class Mail. The timing of the mailing will be at the end of the Net 45 Day period. Additional time should be estimated by the Bidder for the check to be in transit, and to await deposit and clearance by Bidder staff.

  Please select which option for payment terms and method you accept.

• Did you choose the Payment Term - Option A - ePay? (required)
• Please enter the preferred email address to set up ePay. (required)
• Proposer Company Information
• Proposer Company Full Legal Name (required) —

  Please provide the full legal name of the company on this proposal. It may already be provided elsewhere, but please provide here to confirm.

• Proposer Company Marketplace (or DBA) Name (required) —

  Please provide the Company Marketplace Name or DBA (if applicable). It may already be provided elsewhere, but please provide here to confirm.

  NOTE: If the company is not operating under an additional name or a dba, then you may state "N/A" here.

• Type of Legal Entity (required) —

  Is the Proposer Company a Corporation, Limited Liability Company, Partnership, or Sole Proprietorship?

  If the Proposer Company is something other than one of the above options, please answer "No" here and you will be asked to provide more information after this question.

• Type of Legal Entity - Select (required) —

  Please select which of the following legal entity options under which the Proposer Company operates.

• Legal Entity State of Registration (required) —

  In which State is the Proposer Company registered?

• Type of Legal Entity - Other (required) —

  You have indicated that the Proposer Company does not operate as a Corporation, a Limited Liability Company, a Partnership, or as a Sole Proprietorship. Please explain and be sure to note which State the Proposer Company is registered/established.

• Proposer Company Headquarters Address (required) —

  Please provide the full street address for the headquarters of the Proposer Company. Be sure to include the following:

  • Full Street Address
  • City
  • State
  • Country
  • Postal Code
• Company Website Address —

  Please provide the full company website address for the Proposer Company.

• Proposal Contact Person Details (required) —

  Please provide the following information for the Contact person for this proposal:

  • Name
  • Title
  • Phone (Office)
  • Phone (Mobile)
  • Mailing Address (Street Address, City, State, Postal Code)
  • Fax Number
  • Email
• Federal Taxpayer Identification Number (TIN) (required) —

  Please provide the Proposer Company's Federal Taxpayer Identification Number here.

• Duns & Bradstreet (DUNS) Number —

  Please provide the Proposer Company's Duns & Bradstreet (DUNS) Number here.

• Proposer Officer Names and Titles (required) —

  Please provide the Names and Titles of the Top Three Proposer Officers in the following manner:

  • Full Name, Full Title
  • Full Name, Full Title
  • Full Name, Full Title
• Years in Business (required) —

  For how long has the Proposer Company been in business? Please indicate in number of years.

• Closest Proposer Office (required) —

  Please provide the address for the Proposer Office closest to the City of Modesto. Please be sure to provide:

  • Full Street Address
  • City
  • State
  • Country
  • Postal Code
• City of Modesto Business License (required) —

  Does the Proposer Company currently possess a valid City of Modesto Business License?

  NOTE: An answer of "No", does not exclude the proposal from evaluation as it is not required until the contract begins.

• City of Modesto Business License Number (required) —

  You have indicated that the Proposer Company already possesses a City of Modesto Business License, please provide the business license number here.

• State of California Contractor License Number (required) —

  Please provide your State of California Contractor License Number (if available).

• Contractor License Expiration Date (required) —

  Please enter the current expiration date of your State of California Contractor's License (if available).

• DIR Registration Number (required) —

  Please provide your State of California Department of Industrial Relations (DIR) Registration Number (if available).

• DIR Registration Expiration Date (required) —

  Please enter the current expiration date of your Department of Industrial Relations (DIR) Registration Number.

• Proposer Financial Statements (required) —

  Minimum Qualifications are mandatory for proposal consideration, and at a minimum shall include the following:

  Financial Stability:

  City staff will request financial statements from the proposer whose proposal is determined to best meet the City’s needs, as determined by the selection committee. Within two (2) business days of City request, proposer shall provide a copy of their company’s most recent professionally prepared Financial Statements (Income Statement and Balance Sheet). These statements, if un-audited, shall be accompanied by a cover letter that states the name and title of the preparer, the basis of the financial statement presentation (cash or accrual) and whether these statements have been prepared in accordance with Generally Accepted Accounting Principles for the most recent fiscal year end of the proposer. Audited financial statements shall be submitted in their entirety, including the auditor’s opinion and notes to the financial statements.

  A separate document shall be provided and signed under penalty of perjury by the proposer’s financial officer or owner that explains the proposer’s inability to provide statements for a fiscal period that ended at least eight (8) months before the required date of submittal, if such inability exists.

  One complete set of Financial Statements shall be submitted within two (2) business days of City request. Financial Statements, whether delivered via email, by an employee of the proposer, U.S. Postal Service, courier or package delivery service must be received by the City of Modesto, Purchasing Division within two (2) business days of request. Financial statements delivered via email should be sent to mbolden@modestogov.com. If sent via email, proposer is encouraged to follow-up with a phone call to Mark Bolden at (209) 571-5839, to confirm receipt. Failure of proposer to provide requested documents within two (2) business days, may disqualify proposer from further consideration. The City of Modesto assumes no responsibility for delay in the delivery of the Financial Statements to the City.

  CITY OF MODESTO, PURCHASING DIVISION
  1010 10TH STREET, SUITE 5300
  ATTN: Mark Bolden
  City Wide Landscape Maintenance Services #RFP-00081
  MODESTO, CA 95354

  By checking the box below, Proposer confirms that they understand the financial statement requirements as set forth above.

• Active Exclusions (required) —

  Does the Proposer currently has any active exclusions that would prevent them from working on federally funded projects? The City will be checking SAM.gov to confirm your response here.

• Pricing Schedule (required) —

  Please download the below documents, complete, and upload.

• Preparation of Pricing Schedule (required) —

  All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing the Bid.

  By checking the "please confirm" box below, you acknowledge the above statement.

• City Forms
• Proposer Exceptions, Clarifications, Amendments? (required) —

  Does the Proposer have any exceptions, clarifications, or amendments to this RFP, sample agreement, or its associated specifications?

• Proposer Exceptions, Clarifications, Amendments (required) —

  Please download the below documents, complete, and upload.

• Proposer Customer References (required) —

  Please download the below documents, complete, and upload.

• Financial Interest Disclosure (required) —

  Please download the below documents, complete, and upload.

• Proposer Company History Statement (required) —

  Please download the below documents, complete, and upload.

• Proposer Experience and Certifications (required) —

  Please download the below document, complete, and upload.

• Proposer Warranty Statements (required) —

  Please download the below documents, complete, and upload.

• Subcontractors? (required) —

  Will the Proposer be using subcontractors for any purpose to perform services noted in this RFP?

• Subcontractor List (required) —

  Please download the below documents, complete, and upload.

• California Levine Act Disclosure (required) —

  Please download the below documents, complete, and upload.

• Prevailing Wage Labor Craft and Labor Rate (required) —

  Please download the below documents, complete, and upload.

• Additional Proposal Items
• Additional Information (if needed) —

  For any additional information requested or required by any of your previously provided answers or as stated within this RFP please upload the additional documentation here.

  Only include pricing under the Pricing Schedule section of this RFP.

• Submittal Confirmation (required) —

  Proposer hereby certifies that all information provided within this submittal is accurate to the best of their knowledge and acknowledges that they have provided proof of their authority to submit a proposal on behalf of the stated Company Name committing them to the information contained within said submittal.

  By checking the "please confirm" box below, you certify the above statement.

• Department Division (required) —

  Which Division within the selected City Department owns this particular contract, project, or purchase?

  NOTE: Do NOT use the word "Division" in your entry as that will automatically be filled in.

• Pre-Proposal Meeting? (required) —

  Will there be a pre-proposal meeting/conference for this RFP?

• Electronic Pricing Table (required) —

  Do you wish to utilize the electronic pricing table available within OpenGov Procurement to obtain pricing/fees/costs for proposals?

  If you answer with a "No", the electronic pricing table will not be available for use and you will be required to format the Pricing Schedule Form in the Vendor Questionnaire (Proposal) section of this RFP.

  If you answer with a "Yes", the Pricing Schedule Form will not be used and pricing will need to be obtained within the electronic pricing table. You may also update the Vendor Questionnaire (Proposal) section of this RFP to obtain a breakdown of pricing or some sort of supplemental pricing document if you wish.

• Federal Funding? (required) —

  Is this project or contract or purchase funded in whole or in part (any amount) by Federal funds?

• Proposal WIthdrawal (required) —

  For how many days do you wish for proposals to remain valid after the deadline for submittal?

  Please state in written and numerical format with number in parenthesis. Do not type the word "days", it will be provided automatically.

  EXAMPLE:
  one hundred twenty (120)