Civic Center Assessment

The selected consultant(s) shall provide comprehensive professional services to evaluate the City’s current and future Civic Center facility needs and develop a long-term strategic framework. The scope is intended to produce a data-driven analysis of existing conditions, future space requirements, financial implications, and a range of facility alternatives.

Alternatives may include continued investment in the existing facility, renovation or expansion options, reconfiguration or consolidation strategies, and, if warranted, the potential development of a new or a reconfigured Civic Center campus.

Work efforts shall integrate technical analysis, financial evaluation, and conceptual planning to ensure a holistic assessment of options. The consultant(s) will be expected to coordinate closely with City staff, incorporate prior planning efforts where applicable, and present clear, actionable findings to support City Council decision-making.

Project Details

• Reference ID: 2026-RFP-016
• Department: City Manager's Office
• Department Head: Aldo Schindler (City Manager)

Important Dates

• Questions Due: 2026-05-29T17:00:00.000Z
• Pre-Proposal Meeting: 2026-05-21T17:00:00.000Z — *Optional, - 300 Centennial Way, Tustin (meet in lobby)

Evaluation Criteria

• Qualification and Experience of Firm (15 pts)
• Approach and Work Plan (35 pts) —

  Including project controls and QA/QC processes

• Qualifications and Experience of the Project Manager and other key individuals (25 pts)
• Schedule of Delivery (5 pts)
• Reference Checks (10 pts)
• Proposed Cost (10 pts)

Submission Requirements

• Proposal Requirements (required) —

  Did you read through all documents found in the #Attachments Section and confirm that you meet all of the proposal requirements?

   

• HARDCOPY Submission Instructions (required) —

  ***The City is not accepting electronic responses for this RFP.***

  Per the RFP instructions, Please submit hard copy proposals in a sealed envelope byFriday, June 12, 2026 at10:00 am.

  The audit firm should send, or have delivered, the completed proposal in 1 envelope and consisting of 2 separate sealed envelopes for 1) proposal and 2) cost proposal per the specifications of the RFP.

   

  Submit to the following address:

  RFP forCivic Center Assessment

  Attn: ????

  City of Tustin

  300 Centennial Way

  Tustin, CA 92780

• Proposal Documents (required) —

  Please Fill-in, Scan and Upload your COMPLETE Proposal here.

   

• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Bid Bond —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of  Bid Bond Percentage of the total bid price, payable to  Organization Name, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

• Bid Bond (required) —

  Please scan and upload a copy of your bid bond/cashier's check.

  Bidder must also MAIL bid guarantee with a postmarked date no later thanFriday, June 12, 2026addressed to:

  City of Tustin, Public Works
  Jason Loya
  300 Centennial Way
  Tustin,CA92780

  Please have the Bidder Name, Contract Title ("Civic Center Assessment"), and Contract Number ("2026-RFP-016") listed clearly on the outside of the envelope.

• Bid Bond (hard copy submittal) (required) —

  Bidder must also MAIL bid guarantee with a postmarked date no later thanFriday, June 12, 2026addressed to:

  City of Tustin, Public Works
  Jason Loya
  300 Centennial Way
  Tustin,CA92780

  Please have the Bidder Name, Contract Title ("Civic Center Assessment"), and Contract Number ("2026-RFP-016") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Tustin so that it is received within 10 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Please select the delivery option that applies: (required)
• Bid Bond to be submitted via ProcureNow? (required) —

  Will this solicitation require a bid bond to be delivered as part of an electronic response?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Select "yes" if you would like the bidder to input pricing into a table in ProcureNow.

  Select "no" if you prefer the bidder to include pricing as a pdf to upload. Or if vendor is not submitting through ProcureNow.

   

  Some examples for "yes"

  1. This is a quote for a finite set of goods or commodities
  2. This is a public works bid, but you want the bidder to list their total project cost here.
  3. Seeking services for hourly rate schedules
• Evaluation Criteria (required) —

  Would you like to define the evaluation criteria ahead of posting the bid?