Civil Service Physician/Medical Review Officer

The City of Pittsburgh Office of Management and Budget, on behalf of the Department of Human Resources & Civil Service, is seeking proposals from qualified firms for Civil Service Physician and/or Medical Review Officer (Physician/MRO) services.

Background

This Request for Proposal (RFP) will contract with a physician or group of physicians to perform the functions of the Civil Service City Physician and/or Medical Review Officer (Physician/MRO) for a four (4) year period commencing January 1, 2027 through December 31, 2031. This RFP is designed to detail the Physician/MRO’s functions and to assist in the preparation of the proposal. Please note that this RFP is not intended to secure an exclusive Physician/MRO. The City reserves the right to contract with any number of individual physicians or groups of physicians to fill its Physician/MRO requirements.

Furthermore, the City will accept proposals and may award contract(s) in any one or any combination of the following ways:

1. To perform Civil Service City Physician functions only.

2. To perform Certified Medical Review Officer functions only.

3. To perform Civil Service City Physician and Certified Medical Review Officer functions collectively.

In accordance with the City’s Home Rule Charter, the services sought are considered to be professional services. As such, the City will base its selection upon criteria which shall include, but not be limited to: qualifications of the organization, qualifications of the individuals designated to provide these services, prior experience of the organization and designated individuals, cost effectiveness and the commitment of minority, women and veteran contract participation.

Project Details

• Reference ID: 2026-RFP-155
• Department: Human Resources & Civil Service
• Department Head: Paula Kellerman (Director)

Important Dates

• Questions Due: 2026-09-01T21:00:00.000Z
• Pre-Proposal Meeting: 2026-08-18T14:00:00.000Z — Virtual via Microsoft Teams - Please use the RSVP Manager to indicate attendance, and a link will be sent to you prior to the meeting.

Evaluation Criteria

• Firm’s Qualifications, Experience and References (15 pts) —

  Vendor response demonstrated that the firm has the experience and capabilities to successfully perform the scope of services, including providing references for clients of similar size and scope.

• Qualifications of Project Team (15 pts) —

  Vendor response provided a brief summary of the qualifications and experience of each team member assigned to this project, including length of service with the firm and resume/bio, and the qualifications /experience of any sub-consultant staff on your project team.

• Project Approach and Plan (30 pts) —

  Vendor response demonstrated a firm understanding of the scope of services, the response included thorough and complete responses to the items outlined in the Section 4, and the vendor has the appropriate expertise, procedures, and methods in place to perform the scope of services.

• Cost Proposal (30 pts) —

  Vendor response provided a total cost proposal for all services to be delivered, a breakdown of costs delineated by major phase and/or a schedule of hourly rates.

• MWDBE/VOSB Good Faith Effort (10 pts) —

  Vendor response was detailed and demonstrated clear Good Faith Effort to obtain MWDBE & VOSB Participation.

Submission Requirements

• Response to Scope Proposal —

  Please upload your Response to Scope detailed in Proposal Format Requirements

• Cost Proposal —

  Please upload your Cost Proposal detailed in Proposal Format Requirements

• Equal Opportunity Review Commission (EORC) Participation Form (required) —

  Please download the below documents, complete the Pre-Award Good Faith Checklist, and upload. Failure to complete the Pre-Award Good Faith Checklist may result in the City deeming your proposal/response non-responsive. Any awardees will be required to complete the full EORC Participation Forms and process prior to contract execution. 

• Do you agree with the City's Terms and Conditions? (required)
• Bonds (required) —

  Please upload your Bond(s) here.

  Hard copies should be mailed to: City County Building, 414 Grant Street, Room 502, Pittsburgh, PA 15219.

   

   

• Community Development Required Documents (required) —

  Please download the below documents, complete, and upload.

  Note CD - Davis-Bacon Wage Determination, CD - Affirmative Action Requirements, and CD - 29 CFR Part 5 are attached only as a reference and do not need completed and uploaded.

• Do you agree to the Community Development Terms and Conditions (required)
• Vendor Contact Sheet (required) —

  Please download the below documents, complete, and upload.

• W-9 (required) —

  Please download the below documents, complete, and upload.

• Authorized Signatory (required) —

  Provide the name, title, & email address of the authorized signatory for your company (for details on who is considered an authorized signatory, please look at our terms & conditions section)

• Will you need Federal Funding Supplemental Conditions (required) —

  If you will need Federal Funding (CDBG, ARPA, etc.) Supplemental Condition please mark yes.

• Do you require any bonds? (required) —

  Click all that apply

• Would you like to create a electronic pricing table? (required)