Clean Ambassador Program

The City of Hollywood Department of Public Works (DPW) is seeking a qualified vendor to create and maintain a Clean Ambassador Program.  The program will provide for maintenance services in specific areas of the Downtown Hollywood Districts. The services will supplement the baseline level of services that are being provided by the City of Hollywood.

The Downtown Hollywood District area that will need to be addressed is from Polk Street to Van Buren Street, and from Young Circle to 22nd Avenue, as well as on Young Circle, Federal Highway, Dixie Highway and 21st Avenue within the Downtown District.

Three alternate locations will also be considered for this RFP:

Project Details

• Reference ID: RFP-383-26-Ot
• Department: Public Works
• Department Head: Joseph Kroll (Director)

Important Dates

• Questions Due: 2026-05-21T21:00:00.000Z
• Pre-Proposal Meeting: 2026-05-11T15:00:00.000Z — Pre-proposal Meeting for Clean Harbor Ambassador Program Monday 5/11/2026 starting at 11:00 a.m. EST Please see link below to join via Microsoft Teams https://teams.microsoft.com/meet/274436989490931?p=SNIOkzmeqrM1YSpIVa Meeting ID:274 436 989 490 931 Passcode:9eT9w7k6 Dial in by phone +1 689-206-0382,,659824869#

Addenda

• Official Notice #1: Notice of Public Pre-Proposal Meeting (RFP-383-26-Ot) (released 2026-04-30T17:08:53.833Z) —

  Notice of Public Pre-Proposal Meeting (RFP-383-26-Ot)

Evaluation Criteria

• Experience in Implementing Similar Programs (30 pts) —

  Demonstrate experience in delivering programs comparable in size, scope, and complexity to the Clean Ambassador Program described in this RFP. Consideration will be given to the number of years the Proposer has operated similar ambassador, maintenance, hospitality, public‑space management, or urban safety programs; familiarity with dense, mixed‑use urban environments; and the Proposer’s proven ability to meet performance standards, staffing levels, reporting requirements, and customer‑service expectations in comparable settings.

• Project Organization and Technical Qualifications of the Persons Assigned to the Project (20 pts) —

  Provide the qualifications, experience, and capabilities of the proposed project team, with particular emphasis on the Supervisor and Lead Ambassadors. The evaluation will consider the organizational structure, clarity of roles, staffing plan, and the extent to which the assigned personnel possess the required credentials, supervisory experience, training expertise, and familiarity with the South Florida environment. The ability to recruit, manage, train, and retain qualified Ambassadors will also be evaluated.

• Project Understanding, Proposed Approach and Methodology to Maintain a Clean Urban Environment (20 pts) —

  Provide understanding of the DPW’s goals and the unique challenges of maintaining a clean, safe, and welcoming urban environment. Proposers must demonstrate a thorough understanding of the Downtown Hollywood District and present a clear, innovative, and practical methodology resulting in reliable, measurable, and high‑quality services.

• References and Successfully Completed Similar Projects (15 pts) —

  Provide at least three references for completed projects with similar scope contained in this RFP.

• Cost to the City (Cost Proposal) (15 pts) —

  Overall cost of the proposed services. Consideration will be given to the clarity of the cost proposal, completeness of required forms, and the Proposer’s ability to deliver high‑quality services while maintaining cost efficiency.

• Local Vendor Preference (5 pts) —

  Local Hollywood Vendor shall mean a business entity that has maintained a permanent place of business with full-time employees within the City limits for a minimum of one year prior to the date of issuance of a bid or proposal solicitation. The permanent place of business must be the primary place of business of the entity and may not be a post office box or a personal residence. The business must actually distribute goods, supplies, materials, equipment or services from the permanent place of business. The business must have a current local business tax receipt from the City and must not be publicly traded.

Submission Requirements

• Respondent Submittal (required) —

  Please upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.  Please exclude uploading any CONFIDENTIAL / PROPRIETARY information here.

• Please upload any CONFIDENTIAL / PROPRIETARY information here (as applicable).
• Required Forms and Acknowledgements
• Vendor Reference Form (required) —

  Minimum of three (3) references  are required. Please down the City's Reference Form attached below and have each reference complete the form. The Vendor/Bidder will then re-upload all completed reference forms here. 

• Hold Harmless and Indemnity Clause (required) —

  I, an authorized representative, the contractor, shall indemnify, defend and hold harmless the City of Hollywood, its elected and appointed officials, employees and agents for any and all suits, actions, legal or administrative proceedings, claims, damage, liabilities, interest, attorney’ s fees, costs of any kind whether arising prior to the start of activities or following the completion or acceptance and in any manner directly or indirectly caused, occasioned or contributed to in whole or in part by reason of any act, error or omission, fault or negligence whether active or passive by the contractor, or anyone acting under its direction, control, or on its behalf in connection with or incident to its performance of the contract.

• Non-Collusion Statement (required) —

  I, being first duly sworn, depose that:

  1. He/she is an authorized representative of the Company, the Proposer that has submitted the attached Proposal.
  2. He/she has been fully informed regarding the preparation and contents of the attached Proposal and of all pertinent circumstances regarding such Proposal;
  3. Such Proposal is genuine and is not a collusion or sham Proposal;
  4. Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Proposer, firm or person to submit a collusive or sham Proposal in connection with the contractor for which the attached Proposal has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer, firm or person to fix the price or prices, profit or cost element of the Proposal price or the Proposal price of any other Proposer, or to secure an advantage against the City of Hollywood or any person interested in the proposed Contract; and
  5. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.
• Certifications Regarding Debarment, Suspension and Other Responsibility Matters (required) —

  The applicant certifies that it and its principals:

  Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency;

  Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

  Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and

  Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default.

• Drug-Free Workplace Program (required) —

   

  1. IDENTICAL TIE PROPOSALS - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie proposals will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:
     1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
     2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
     3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).
     4. In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.
     5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program (if such is available in the employee’s community) by, any employee who is so convicted.
     6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of these requirements.

  As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

• Solicitation, Giving, and Acceptance of Gifts Policy (required) —

  Florida Statute 112.313 prohibits the solicitation or acceptance of Gifts. “No Public officer, employee of an agency, local government attorney, or candidate for nomination or election shall solicit or accept anything of value to the recipient, including a gift, loan, reward, promise of future employment, favor, or service, based upon any understanding that the vote, official action, or judgment of the public officer, employee, local government attorney, or candidate would be influenced thereby.” The term “public officer” includes “any person elected or appointed to hold office in any agency, including any person serving on an advisory body.”

  The City of Hollywood/Hollywood CRA policy prohibits all public officers, elected or appointed, all employees, and their families from accepting any gifts of any value, either directly or indirectly, from any contractor, vendor, consultant, or business with whom the City/CRA does business.

  The State of Florida definition of “gifts” includes the following:

  • Real property or its use,
  • Tangible or intangible personal property, or its use,
  • A preferential rate or terms on a debt, loan, goods, or services,
  • Forgiveness of indebtedness,
  • Transportation, lodging, or parking,
  • Food or beverage,
  • Membership dues,
  • Entrance fees, admission fees, or tickets to events, performances, or facilities,
  • Plants, flowers or floral arrangements
  • Services provided by persons pursuant to a professional license or certificate.
  • Other personal services for which a fee is normally charged by the person providing the services.
  • Any other similar service or thing having an attributable value not already provided for in this section.

  Any contractor, vendor, consultant, or business found to have given a gift to a public officer or employee, or his/her family, will be subject to dismissal or revocation of contract.

  As the person authorized to sign the statement, I certify that this firm will comply fully with this policy.

   

• Proof of Sunbiz Registration (required) —

  Enter company FEIN to be verified in Sunbiz

• ACKNOWLEDGMENT AND SIGNATURE PAGE*
• If Corporation - Date Incorporated/Organized: (required)
• State Incorporated/Organized: (required)
• Remittance Address (required)
• Bidder/Proposer’s Authorized Representative’s Typed Full Name (required)
• IT IS HEREBY CERTIFIED AND AFFIRMED THAT THE BIDDER/PROPOSER CERTIFIES ACCEPTANCE OF THE TERMS, CONDITIONS, SPECIFICATIONS, ATTACHMENTS AND ANY ADDENDA. THE BIDDER/PROPOSER SHALL ACCEPT ANY AWARDS MADE AS A RESULT OF THIS SOLICITATION. BIDDER/PROPOSER FURTHER AGREES THAT PRICES QUOTED WILL REMAIN FIXED FOR THE PERIOD OF TIME STATED IN THE SOLICITATION. (required)
• THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER/PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE BID/PROPOSAL NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY BID/PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE BIDDER/PROPOSER TO THE TERMS OF ITS OFFER. (required)
• SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a) FLORIDA STATUTES ON PUBLIC ENTITY CRIMES*
• This form statement is submitted to the City of Hollywood by: (required) —

  (Print individual’s name and title) (Print name of entity submitting sworn statement)

• Sworn Statement Continuation: (required) —

  Enter business address:

• Sworn Statement Continuation: (required) —

  Enter Federal Employer Identification Number (FEIN) is:

  If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement.

• Sworn Statement Continuation: (required) —

  I understand that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in an federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

• Sworn Statement Continuation: (required) —

  I understand that “Affiliate,” as defined in paragraph 287.133(1)(a), Florida Statutes, means:

   

  1. A predecessor or successor of a person convicted of a public entity crime, or

  2. An entity under the control of any natural person who is active in the management

  of the entity and who has been convicted of a public entity crime. The term “affiliate”

  includes those officers, directors, executives, partners, shareholders, employees,

  members, and agents who are active in the management of an affiliate. The

  ownership by one person of shares constituting a controlling interest in another

  person, or a pooling of equipment or income among persons when not for fair

  market value under an arm’s length agreement, shall be a prima facie case that

  one person controls another person. A person who knowingly enters into a joint

  venture with a person who has been convicted of a public entity crime in Florida

  during the preceding 36 months shall be considered an affiliate.

• Sworn Statement Continuation: (required) —

  I understand that “person,” as defined in Paragraph 287.133(1)(e), Florida Statues, means any natural person or any entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts let by a public entity, or which otherwise transacts or applies to transact business with a public entity.

   

  The term “person” includes those officers, executives, partners, shareholders, employees, members, and agents who are active in management of an entity

• Sworn Statement Continuation: (required) —

  Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies.)

  Division of Administrative Hearings, determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (attach a copy of the Final Order).

• Sworn Statement Confirmation (required) —

  I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER

  FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC

  ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR

  YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THAT

  PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD

  AMOUNT PROVIDED IN SECTION 287.017 FLORIDA STATUTES FOR A CATEGORY TWO OF

  ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.

• Local Vendor Preference —

  An additional 5 points will be awarded to Respondent's proposal that meet the following criteria for Local Vendor Preference:

  As outlined in the City of Hollywood Code of Ordinances, a Local Hollywood Vendor shall mean a business entity that has maintained a permanent place of business with full-time employees within the City limits for a minimum of one year prior to the date of issuance of a bid or proposal solicitation. The permanent place of business must be the primary place of business of the entity and may not be a post office box or a personal residence. The business must actually distribute goods, supplies, materials, equipment or services from the permanent place of business. The business must have a current local business tax receipt from the City and must not be publicly traded.

  Note: This solicitation is open to all qualified Vendors. Meeting Local Vendor Preference is Optional.

• Does the Vendor meet the bonus criteria for Local Vendor Preference? (required) —

  Vendors will need to provide documentation to claim this preference.

• Local Vendor Preference - Local Business Tax Receipt (required) —

  Local preference in the form of 5 points will be assigned to each firm identified as a Local Hollywood Vendor.

  The business must have a current local business tax receipt from the City and must not be publicly traded. 

  Please upload Local Business Tax Receipt

• Purpose (required) —

  Please enter the purpose of this RFP.

   

  Example: Engineering Services

• Pricing (required)
• Bid Opening Date, Time & Location (required) —

  When will the bids be opened?

  
  Example: April 1, 2023 at 3:00PM EST at https://cohfl.webex.com/

• Pre-Proposal Meeting (required) —

  Select the option that best describes the status of the Pre-Proposal Meeting.

• Bidder Experience with Similar Projects (required) —

  Proposers shall include information regarding experience with projects of similar size and scope. Make any necessary adjustments to the # of projects and/or the # of years (do not add anything extra to this statement).