CMAQ Signal System Upgrades

The City of Brentwood is accepting sealed bids for the CMAQ Signal System UpgradesCMAQ Signal System Upgrades, 2026-ITB-02 to be received through the City’s e-Procurement Portal, OpenGov Procurement, until 4:00 pm, local time, on Wednesday, June 24, 2026. Copies of the Request for Bids document may be obtained from Sarah Totty, City Engineer - Capital Projects Specialist, City of Brentwood, 5211 Maryland Way, Brentwood, TN 37024-0788, sarah.totty@brentwoodtn.gov (615) 371-2290 or online at OpenGov Procurement. Electronic submission is the preferred method. Paper bids may be submitted in person at Brentwood City Hall (5211 Maryland Way, Brentwood, TN), Attn: Julie Wilson, until 4:00 pm, local time, on Wednesday, June 24, 2026. The reading of the bids will begin at 4:10 PM CST. The City of Brentwood reserves the right to reject any and/or all bids, to waive any irregularities or informalities in a bid, and to accept any bid, which, in its opinion, may be for the best interest of the City.

TDOT PIN: 130745.00

Federal Project No.: CM-9318 (8)

State Project No.: 94LPLM-F3-126

Background

The purpose of this project is to implement traffic signal system upgrades at 44 intersections throughout the City of Brentwood as part of a Congestion Mitigation and Air Quality (CMAQ) improvement initiative. The upgrades will include the installation of new signal equipment, video detection systems, accessible pedestrian signals (APS), and ADA-compliant curb ramps where required. Additionally, traffic signal timing will need to be programmed to optimize intersection operations and improve overall traffic flow. The project aims to enhance traffic flow, reduce congestion, and improve pedestrian safety at key intersections, while ensuring compliance with Tennessee Department of Transportation (TDOT) and Federal Highway Administration (FHWA) standards. The project length is 1.055 miles. The proposal contract specifies a completion time of on or before 270 calendar days after the start notice is issued.

Project Details

• Reference ID: 2026-ITB-02
• Department: Engineering
• Department Head: Darek Baskin (Engineering Director)

Important Dates

• Questions Due: 2026-06-10T21:00:52.672Z

Evaluation Criteria

• Bid Submission —

  Submit Electronic Responses via the City’s e-Procurement Portal, OpenGov Procurement.

  Electronic submissions are the City’s preferred method of receipt.

  Alternatively, bidders may submit their bids to the following location:

  City of Brentwood, Attn: Karen Harper, Finance Director

  5211 Maryland Way, P. O. Box 788

  Brentwood, TN 37024-0788

  If a vendor submits both electronically and by a paper submission, the electronic submission will prevail.

• Important Instructions for Electronic Submittal —

  The City is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

• Bid Inquires —

  Bidders shall submit all inquiries regarding this bid via the City’s e-Procurement Portal, OpenGov Procurement. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City’s e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries. Questions from Bidders must be received by noon on Monday prior to the date bids are due.

• Project Scope and Purpose —

  The Brentwood CMAQ Traffic Signal System Upgrades project will include the installation and implementation of traffic control and signal system improvements across 44 intersections within the city. The project length spans 1.055 miles long and will focus on enhancing traffic flow, reducing congestion, and improving pedestrian safety with the following upgrades:

  Traffic Signal Equipment Upgrades

  • Install upgraded traffic signals as required.
  • Install video detection systems at designated intersections.
  • Install accessible pedestrian signals (APS) at designated intersections.

  ADA-Compliant Curb Ramp Improvements (19 Intersections)

  • Construct or modify curb ramps at select intersections.
  • Adjust sidewalks as necessary to provide proper connections to the new curb ramps and pedestrian signals.

  Traffic Signal Timing Implementation and Optimization

  • Program and implement optimized traffic signal timing.
  • Adjust pedestrian crossing timings and intervals.
• Project Specifications and Requirements —

  All project bids shall comply with the Tennessee Department of Transportation's standard specifications and all provisions outlined in the proposal contract.

  A prime contractor must prequalify with the Department of Transportation in accordance with Section 54-5-117 of the "Tennessee Code Annotated" and Tennessee Department of Transportation Rule 1680-5-3 prequalification of contractors before biddable proposals will be furnished.

  The City of Brentwood, Tennessee hereby notifies all bidders that a 0% Disadvantaged Business Enterprise (DBE) goal has been set for this project and must be met or exceeded.

  The City of Brentwood, Tennessee hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and will not be discriminated against on the grounds of age, race, color, religion, national origin, sex or disability in consideration for an award. No Disadvantaged Business Enterprise (DBE) goal has been set on this contract. However, the use of DBE or minority/women owned firms are encouraged.

  The City of Brentwood, Tennessee is an equal opportunity affirmative action employer, drug-free with policies of non-discrimination on the basis of race, sex, religion, color, national or ethnic origin, age, disability or military service. The City of Brentwood, Tennessee's telephone number is (615) 371-0060.

• Bid Requirements —
  1. Bids shall clearly indicate the legal name, address and telephone number of the Bidder (company, firm, and individual). Bids should be signed above the typed or printed name and title of the individual signing on behalf of the Bidder. All expenses for making Bids to the City of Brentwood shall be borne by the Bidder. All Bids shall be received byWednesday, June 24, 2026,4:00 pm. Any Bid received after this time and date will not be considered.

  Bids may be received up to but not later than Wednesday, June 24, 2026, 4:00 pm via the City's e-Procurement Portal, OpenGov Procurement, or to the address listed above. The City’s e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline.

  1. The Bidder must submit a bid which demonstrates and provides evidence that the Bidder has the capabilities, professional expertise, and experience to perform the services described in this Invitation to Bid.
  2. Upon acceptance of a bid by the City, the Bidder must provide a certificate of insurance naming the City of Brentwood as an additional insured for the liability insurance coverage identified above.

Submission Requirements

• Contractor's Contact Person (required) —

  Please enter the following information for the Contractor's Point of Contact for this project:

  Contact Person's Name

  Contact Person's Title

  Contact Person's Telephone Number

  Contract Person's Email Address

• Does the bidder take any exceptions to the City’s request for bid, including the requested proposed contract as provided in the solicitation documents? (required) —

  If Yes, please upload your exceptions in Required Documents #8.

  If No, this means the Bidder takes no exceptions.

• Are exceptions, if any, to the City’s solicitation listed separately, described, compared to the City’s intention as expressed and implied by the City’s solicitation documents, and submitted? (required) —

  Please upload your exceptions in Required Documents #8.

• Are the City’s preferred payment terms as addressed in this solicitation, acceptable to bidder? (required) —

  If no, please upload bidder's requests for payment terms under Required Documents #8.

• Are the following included with this Bid Submittal Form in the Required Documents #8? (required) —

  Detailed Contractor-supplied description of proposed product(s) or material(s) to be used for this project;

  Specifications for this procurement, marked by the bidder as to compliance therewith as per the instructions therein;

  Iran Divestment Act Certification;

  Affidavit of Non-Collusion, executed in full.

• Receipt acknowledged of any and all issued addenda to this solicitation: (required) —

  To confirm that you have received and read all Addenda related to this solicitation, please type the Addenda numbers here (i.e. "1,2,3"). If there were no Addenda, type "N/A"

• Bidder's Authorized Representative
• I have received and read, and do understand and consent, to all instructions, terms and conditions, including those imposed by reference, which apply to this procurement solicitation and compliance with which is required as a condition precedent to consideration of the bid submitted herewith. (required)
• Title of Bidder's Authorized Representative (required)
• Required Documents
• Required Documents (required) —

  Please upload all completed required forms as one (1) PDF document here.

• Project Type (required) —

  Select which type of project this solicitation is for: