Collinsville North Stairway Refurbishment Project

The Tulsa City-County Library (TCCL) is soliciting bids from qualified contractors to refurbish the north grand entry stairway at the Collinsville Library.
The primary objective is to remove and replace all brick surfaces associated with the stairway while preserving the existing historical appearance, layout, color, pattern, and architectural character.

Project Details

• Department: Facilities
• Department Head: John Anderson (Facilities Director)

Important Dates

• Pre-Proposal Meeting: 2026-05-21T19:00:00.000Z — Collinsville Library, 1223 West Main St, Collinsville, OK

Evaluation Criteria

• Equity, Diversity, and Inclusion —

  The Tulsa City-County Library is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion (ED&I). The Library is committed to ensuring a positive and professional working environment in which all people are treated with respect and dignity.

  The Library embraces and encourages its employees' differences in race, ethnicity, national origin, religion, age, gender, identity or expression, sexual orientation, mental or physical ability, veteran status, and all other characteristics that make our partners unique.

  The Library strives to ensure that all suppliers, vendors, and contractors are given equal opportunity and that our organization is representative of the communities that we serve.

  We are committed to developing mutually beneficial relationships with diverse supplies, vendors and contractors, and our goal is for our supplier, vendor and contractors to reflect the diverse community in which we serve.

• Scope of Work —

  The Contractor shall provide all labor, materials, equipment, supervision, permits, waste containers, removal of debris/trash, and incidentals required to complete the project.

• Special Notice —

  Bidders are instructed to not make personal contact regarding this project with any member of the Tulsa City-County Library Commission, the Tulsa Library Trust, any Library Manager, Director, or unauthorized Library employee. Such contact may result in disqualification and bid rejection.

• Electronic Bid Submissions —

  
  The Tulsa City-County Library is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

• Demolition —

  • Remove all existing brick associated with:
  o Stairway surfaces
  o Adjacent brick landings
  o Sidewalk sections leading to the north face of the building
  • Concrete stair structure shall remain intact and undamaged
  • Protect all adjacent structures, landscaping, and building finishes
  • Saw-cut clean edges where needed to ensure proper tie-in

• Protections —

  • Carefully remove and protect:
  o Stairway railings
  o “Collinsville Library” metal signage
  • Contractor assumes full responsibility for damage, loss, or theft to stairway railing and signage lettering.
  • Contractor assumes full responsibility for damages made to irrigation lines, heads, zone valves.
  • Contractor assumes full responsibility for damaged plants, shrubs, landscape materials.

• Brick Replacement —

  • Install new brick to match:
  o Existing color
  o Size and shape
  o Texture and finish
  o Pattern/layout (bond pattern must match existing)
  o 4” white block pattern
  • Mortar shall match existing in:
  o Color
  o Joint profile
  o Strength and composition (as appropriate for exterior masonry)
  • Contractor shall submit brick and mortar samples for approval prior to installation.

• Subsurface Preparation —

  • Inspect and prepare sub-base as needed
  • Repair or regrade base material to ensure:
  o Proper drainage
  o Long-term stability
  • Notify Library of any unforeseen structural deficiencies before proceeding

• Installation —

  • Install brick in a professional and workmanlike manner consistent with industry standards
  • Ensure:
  o Proper slope for drainage (away from building)
  o ADA compliance where applicable
  o Even surfaces and consistent joint spacing

• Reinstallation —

  • Reinstall:
  o Stairway railings (aligned, secure, and code-compliant)
  o Library signage in original location unless otherwise approved
  • Any alternative mounting methods must receive written approval from library

• Cleanup & Waste Disposal —

  • Provide dumpster(s) and haul-off services
  • Remove all debris, materials, and waste from site
  • Maintain a clean and safe job site throughout the project
  • Final condition shall be equal to or better than pre-construction condition

• Contractor Responsibilities —

  Permits & Compliance
  • Obtain all required permits and inspections
  • Comply with all:
  o Local building codes
  o OSHA safety regulations
  o ADA requirements (if applicable)

  
  Utilities
  • Verify and protect any underground utilities
  • Coordinate utility locates prior to excavation/demolition
  • Responsible for any damaged irrigation lines or heads in the area of the project Site Safety
  • Provide barriers, signage, and traffic control as needed
  • Coordinate work to minimize disruption to library operations

  
  Insurance & Liability
  Contractor shall provide proof of:
  • General Liability Insurance
  • Workers’ Compensation Insurance
  • W-9
  • Other information if needed

  
  Contractor is responsible for:
  • All damages to property
  • Injury to persons
  • Replacement or repair of damaged components (railings, signage, etc.)

  Submittals (Required Before Work Begins)
  Contractor shall submit:
  • Brick samples
  • Mortar samples
  • Work schedule/timeline

• Project Schedule —

  • Provide estimated start and completion dates
  • Include timeline for:
  o Demolition
  o Installation
  o Final cleanup

• Warranty —

  • Minimum 1-year workmanship warranty required
  • Materials shall carry manufacturer warranties where applicable

• Inspection & Acceptance —

  • Work will be inspected by TCCL or designated representative
  • Contractor must correct any deficiencies prior to final acceptance
  • Final payment contingent upon:
  o Completion of work
  o Cleanup
  o Approval by Owner

• Bid Requirements —

  Contractor bids must include:
  • Total project cost (labor + materials)
  • Breakdown (optional but recommended)
  • Timeline
  • References for similar masonry projects
  • Proof of experience (minimum 3–5 years recommended)

Submission Requirements

• Upload Project Bid Documents Here (required)
• Upload W9 (required)
• Upload Certificate of Insurance