Community Development Block Grant (CDBG)

The purpose of the RFP is to solicit sealed proposals to establish a contract through competitive negotiations for the procurement of developing viable urban communities. This shall be done by providing decent housing and suitable living environments and expanding economic opportunities, principally for persons of low and moderate income.

Background

The CDBG Program is funded through the U.S. Department of Housing and Urban Development (HUD) and provides an allocation of funds to local and state governments for a wide range of eligible housing and community development activities.  The stated purpose of the program is:

“The development of viable urban communities, by providing decent housing and suitable living environments and expanding economic opportunities, principally for persons of low and moderate income.”

CDBG funds are allocated each year to cities with populations of more than 50,000 and urban counties with populations of more than 200,000.  The City of Santa Fe is an “entitlement city” for the CDBG program, which means it automatically receives an annual grant from HUD based on a formula that takes into consideration community needs and other factors. These include: the extent of poverty, population, housing overcrowding, age of housing and population growth lag in relationship to other metropolitan areas.

Although Santa Fe must administer the use of CDBG funds in accordance with specific federal regulations, the Santa Fe City Council determines how to use the grant money according to the City’s Consolidated Plan priorities and other local needs.  In Santa Fe, the CDBG funds are dispersed on a competitive basis to agencies/projects selected by the Santa Fe Community Development Commission (CDC) and approved by the City Council. 

The City reserves the right to award contracts in full, by portions, or grouped as deemed in the best interest of the City. Funding is subject to current and future CDBG grant allocations and budget appropriations approved by the City’s Governing Body. No guarantee is made or implied by the City for the amount allocated to this RFP. The commitment of funds will result in contract(s)

Successful applicants that receive a CDBG award must fulfill the objectives of the program by carrying out eligible activities that benefit low and moderate income (LMI) residents, including but not limited to, persons who are homeless, persons who have disabilities, the elderly, and other special needs groups.  Although not required, the agencies are also encouraged to find other funding sources to help leverage the CDBG funds.

Prior to submitting a proposal, each proposed offeror must meet eligibility under the CDBG program regulations and meets one of the National Objectives as defined by HUD. Information on eligibility and National Objectives must be used to classify each project requesting funding and to determine if it can be considered for funding. Any program that does not clearly meet a National Objective and is not an Eligible Activity will not be accepted. For more specific information on the eligibility of uses for CDBG funds, see 24 CFR 570.201. Ineligible activities are described in 24 CFR 570.207.

Project Details

• Reference ID: FY26-RFP-096
• Department: Affordable Housing
• Department Head: Faviola Chavez (Director)

Important Dates

• Questions Due: 2026-06-19T23:00:00.000Z
• Answers Posted By: 2026-06-25T23:00:00.000Z
• Pre-Proposal Meeting: 2026-06-16T16:00:00.000Z — https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDZjNmZmNmQtMDMxZC00Nzg3LWFmYmEtZjBiZTRmYTM1NjU2%40thread.v2/0?context=%7b%22Tid%22%3a%2277b69f5a-55ed-4363-8616-4867b0bc707f%22%2c%22Oid%22%3a%228d3a19bb-3961-4588-8915-1014f4def1c1%22%7d

Evaluation Criteria

• Scope/Level of Expertise (10 pts)
• Project Application Summary (40 pts)
• Interview (25 pts)
• Budget (25 pts)

Submission Requirements

• NM Business Tax Identification Number (NMBTIN) fka CRS
• Identify the individual(s) authorized by the organization to contractually obligate to queries on behalf of this Offeror: (required) —

  Please provide the following:

  • Name
  • Title
  • Email
  • Telephone Number
• Identify the individual(s) authorized by the organization to negotiate to queries on behalf of this Offeror: (required) —

  Please provide the following:

  • Name
  • Title
  • Email
  • Telephone Number
• Identify the individual(s) authorized by the organization to clarify/respond to queries on behalf of this Offeror: (required) —

  Please provide the following:

  • Name
  • Title
  • Email
  • Telephone Number
• Will you require the use of subcontractors? (required)
• Subcontractors (required) —

  Please provide a list of subcontractors who will be used in the performance of any resultant contract.

• Describe any relationship with any entity (such as the City of Santa Fe, State Agency, reseller, etc. that is not a subcontractor(s) listed above), if any, which will be used in the performance of any resultant contract. (required) —

  N/A, None, Does not apply, etc. are acceptable responses to this item.

• RFP Acknowledgement (required) —

  By clicking "Please confirm" below, the Authorized Signatory attests to the accuracy and veracity of the information provided on this form, and explicitly acknowledges the following:

  • On behalf of the submitting-organization, I accept the Conditions Governing the Procurement, as required in this RFP;
  • I concur that submission of our proposal constitutes acceptance of the Evaluation Factors contained in Section "Evaluation" of this RFP; and
  • I acknowledge receipt of all amendments to this RFP, if any. 
• Campaign Contribution Disclosure Form (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest Statement Acknowledgement (required) —

  The City of Santa Fe policy is to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City contracts and Purchase Orders.

  The Offeror shall comply with all applicable provisions of the Governmental Conduct Act, Chapter 10, Article 16 NMSA 1978 and include a full disclosure of all potential organization conflicts of interest in the Proposal.

  In addition to the Community Development Block Grant (CDBG) and contractor, each key personnel shall also complete the Conflict of Interest Form below certifying that the entity has read and understands the City’s policy regarding conflict of interest and the CFR. Each key personnel must also certify that there is no conflict of interest with the Project. If there is a conflict with the Project, then the contractor and known key personnel needs to describe the conflict.

  The offeror agrees that, if after award, an organizational conflict of interest is discovered, individuals who are aware of the conflict make an immediate and full written disclosure to the City that includes a description of the action that the contractor has taken or proposes to take to avoid or mitigate such conflicts. If an organizational conflict of interest is determined to exist, the City may, at its discretion, cancel the contract for the Project. If the contractor was aware of an organizational conflict of interest prior to the award of the contract and did not disclose the conflict to the City, the City may terminate the contract for default.

  The City may disqualify an Offeror if any of its key personnel belong to more than one Submitter organization/firm.

  By clicking "Please confirm" below, I certify that I/We have no personal or financial interests and no present employment or activity which would be incompatible with this firm’s participation in any activity related to the RFP or execution of the awarded Community Development Block Grant (CDBG). For the duration of this firm’s involvement in the Community Development Block Grant (CDBG) contract, this firm agrees not to accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is bidding and/or proposing, or associated with a bidder and/or Offeror on the Community Development Block Grant (CDBG) contract.

  I certify that this firm will keep all Community Development Block Grant (CDBG) contract information confidential and secure. This organization will not copy, give, or otherwise disclose such information to any other person unless the City of Santa Fe has on file a confidentiality agreement signed by the other person, and the disclosure is authorized and necessary to the Community Development Block Grant (CDBG) contract. I understand that if this firm leaves this Community Development Block Grant (CDBG) contract before it ends, this firm must keep all contract information confidential. I agree to follow any instructions provided by the City relating to the confidentiality of the Community Development Block Grant (CDBG) contract information. I fully understand that any unauthorized disclosure made by this firm may be a basis for civil or criminal penalties. I agree to advise the City’s Procurement Officer, at 505-955-6432 immediately in the event that I or another person within this organization either learn or have reason to believe that any person who has access to the Community Development Block Grant (CDBG) contract confidential information has or intends to disclose that information in violation of this agreement.

  The above information is subject to verification by the City of Santa Fe. If the City finds a misrepresentation, the bid may be automatically disqualified from the procurement process or the contract may be canceled.

• Non-Collusion Affidavit Acknowlegement (required) —

  Please download the below documents, complete, and upload.

• Key Personnel Lead Information (required) —

  Please provide the Key Personnel Lead information here.

• Clarification Phase Guide —

  Please download the below document and Review!

• Did you Review the Clarification Phase Guide? (required)
• Weekly Risk Reporting System Guide —

  Please download the below document and review. 

• Did you review the Weekly Risk Reporting System Guide? (required)
• Scope/Level of Expertise Plan (SC/LE) (required) —

  Please download the below documents, complete, and upload.

• Reference List (required) —

  Please download the below documents, complete, and upload.

• CDBG Application Cover Page (required) —

  Please download the below documents, complete, and upload.

• Project Application Summary (required) —

  Please download the below document, complete, and upload. 

• Project Budget (required) —

  Please download the below document, complete, and upload.

• Do you understand that you must use the PC Submittal templates provided in this RFP and that you are NOT allowed to re-create the PC Submittal Templates (cannot alter font size, add colors, add pictures, etc.) or handwrite your responses? (required)
• Do you understand that the contents of PC Submittal will become part of the Contract? (required)
• Do you understand that your Proposal may be disqualified if you fail to meet any of the above requirements? (required)
• Draft Contract —

  The City's contract with the selected contractor will follow the City’s standard format and include the terms in the Draft Contract. The City reserves the right to negotiate additional provisions. The RFP and the awarded proposal will be incorporated into the final contract.

  Exceptions to contract terms are discouraged and may lead to rejection if they are deemed conditional, deficient, or require significant revisions. If an Offeror proposes changes, they must provide a separate document called Contract Edits, cite the specific sections of the Draft Contract they wish to modify, provide alternative language, and justify the proposed changes. General references to the Offeror’s terms or complete substitutions of the Draft Contract are not allowed and will result in disqualification.

  Offerors must submit any proposed modifications with their proposal, clearly identifying the affected sections of the Draft Contract. If no changes are proposed before selection, the Offeror agrees to the contract terms as stated. Contract negotiations will only address terms proposed during the RFP process and will not allow further amendments to the proposal

• Brief Description of Service(s)/Product(s) (required)
• Piggyback Clause (required) —

  Select Yes to permit other government entities to use the resulting contract. Select No if you do not wish to authorize use of the resulting contract by other government entities.

• Award of Contract - Number of Vendors (required) —

  Select Option 1 if you are only awarding ONE vendor.

  Select Option 2 if you are awarding MULTIPLE vendors.

• Resulting award for contract (required)
• Which apply to your project? (required)
• Pre-Proposal Meeting Attendance Required? (required)
• Address for Site Visit (required)
• Will this project be federally funded? (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.