Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

Washington County Public Health (WCPH) is seeking proposals from eligible organizations to expand access to mobile healthcare services and social supports in rural Washington County communities. This project supports implementation of the Washington County Community Health Improvement Plan (CHIP).

Funding for this opportunity is provided through the Oregon Health Authority (OHA) Rural Health Transformation Program (RHTP). OHA receives this funding from a federal initiative administered by the Centers for Medicare & Medicaid Services (CMS). Organizations funded through this Request for Proposal (RFP) will work in partnership with WCPH to implement approved activities that support the goals of this project. This funding opportunity supports community-based approaches that:

• Expand existing mobile healthcare services in rural communities
• Improve connections to social supports and community resources

Organizations may apply under one or both priority areas described in this RFP.

Background

Washington County encompasses urban, suburban, and rural communities. Rural areas across the county are characterized by small towns, farms, and incorporated and unincorporated communities. Residents in these communities may experience limited access to healthcare services, transportation, and other supports that contribute to overall health and wellbeing.

WCPH works alongside community partners to support the health and wellbeing of residents throughout the county, including rural communities. Several rural communities in Washington County are designated as Medically Underserved Populations (MUPs) by the U.S. Health Resources and Services Administration (HRSA), a designation used to identify geographic areas experiencing shortages of primary care services.

Project Details

• Reference ID: 2026.065-RFP
• Department: HHS
• Department Head: Mjere Simantel (Interim Director)

Important Dates

• Questions Due: 2026-08-01T00:00:00.000Z

Evaluation Criteria

• Page Count (10 pts) —

  Proposal was within the page count and conformed to all instruction in regards to submittal.

• Organizational Experience and Capacity (25 pts) —

   

  The organization demonstrates relevant experience serving rural communities or communities with similar needs, providing comparable services, and successfully implementing projects of similar scope. The proposal reflects sufficient organizational capacity to carry out the proposed activities.

  Applicants will be scored from 0 – 5 points based on the extent to which the proposal demonstrates the following:

  • 0 – 1 point: Provides limited information regarding the organization’s mission and background, populations and geographic areas served, relevant experience, current programs or services, and organizational capacity to implement the proposed project.
  • 2 – 3 points: Provides sufficient information describing the organization’s background, experience, programs, and capacity, but some information lacks detail or only partially demonstrates experience implementing comparable work or serving similar communities.
  • 4 – 5 points: Clearly and thoroughly describes the organization’s mission and background, populations and geographic areas served, relevant experience, current programs or services, and organizational capacity to successfully implement the proposed project.
• Project Implementation (40 pts) —

   

  The proposal presents a clear, feasible, and community-responsive approach for implementing the proposed project, including proposed activities, the rural Washington County communities to be served, partnerships or collaborations that support implementation, and a realistic timeline for completing project activities.

  Applicants will be scored from 0 – 5 points based on the extent to which the proposal demonstrates the following:

  • 0 – 1 point: Provides limited or unclear information regarding proposed activities, communities to be served, partnerships or collaborations, implementation timeline, or key milestones.
  • 2 – 3 points: Describes the proposed activities, communities to be served, partnerships or collaborations, and implementation timeline, but some elements lack detail, feasibility, or a clear connection to the communities to be served.
  • 4 – 5 points: Presents a clear and feasible implementation approach that includes well-defined activities, identified rural communities to be served, appropriate partnerships or collaborations, realistic timelines and key milestones, and demonstrates responsiveness to the communities being served.
• Project Impact (25 pts) —

   

  The proposal clearly describes the anticipated outcomes of the proposed project, how the proposed project is expected to improve access to healthcare services and/or social supports in rural Washington County communities, and how success will be assessed.

  Applicants will be scored from 0 – 5 points based on the extent to which the proposal demonstrates the following:

  • 0 – 1 point: Provides limited information regarding anticipated outcomes, how the proposed project is expected to improve access to healthcare services and/or social supports, or how success will be assessed.
  • 2 – 3 points: Describes anticipated outcomes, expected improvements in access to healthcare services and/or social supports, and general approaches for assessing success, but the information provided lacks detail or only partially explains the expected impact of the proposed project.
  • 4 – 5 points: Clearly describes anticipated outcomes, explains how the proposed project is expected to improve access to healthcare and/or social supports, and presents realistic approaches for assessing whether the proposed project is achieving its intended results.
• Budget Narrative (10 pts) —

   

  The budget is reasonable, clearly connected to proposed activities, and demonstrates appropriate use of funds.

  Applicants will be scored from 0 – 5 points based on the extent to which the proposal demonstrates the following:

  • 0 – 1 point: Provides an incomplete, unclear, or insufficient explanation of the proposed budget and intended use of funds.
  • 2 – 3 points: Presents a generally reasonable budget and budget narrative, though some budget categories or justifications require additional explanation.
  • 4 – 5 points: Presents a clear, reasonable, and well-justified budget narrative that demonstrates how each major budget category supports the proposed project activities and allowable use of funds.
• Interviews (If Necessary) (1 pts) —

  Should the County determine that interviews are necessary, proposal evaluation scores will be used to determine who goes to interview.  There will be a new scoring rubric specifically for the interview process.  The interview process will determine the successful proposer.​

Submission Requirements

• Electronic Submittal (required) —

  By electronically submitting this response the Supplier attests and certifies that:

  1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Supplier's representative authorized to contractually bind the Supplier.

  2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.

  3. Respondent agrees that the action of electronically submitting its response constitutes:

  a. an electronic signature on the responses, generally,

  b. an agreement to conduct business electronically,

  c. an electronic signature on any form or section specifically calling for a

  signature, and

  d. an affirmative agreement to any statement contained in the solicitation

  that requires a definite confirmation or acknowledgement.

• Solicitation Requirements (required) —

  Proposer read through and confirm that you met all of the Solicitation requirements?

• Cooperative Purchasing (required) —

  Will the proposer extend pricing and terms to other public agencies?(there is no penalty for not agreeing to extend pricing)

• Past Employment (required) —

  Have you or a member of your staff been an employee of Washington County in the last six months?

• Oregon Secretary of State Business Registry (required) —

  Enter your registry number without dashes or spaces. If you are not currently registered enter N/A. If you are the successful bidder you will be required to register with the Secretary of State in order to contract with the County, per OAR 125-246-0330. 

• Tax (required) —

  The proposer hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318. Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.

• Contact Name, Email, and Phone Number (required) —

  Provide the name, email, and phone number for the contact in case of questions, or interview or demonstration arrangements.

• Proposal Content —

  The proposal shall be prepared succinctly, providing a straight forward, concise description of the proposer’s ability to meet the requirements of the RFP. There should be no unnecessary attachments or exhibits.

  Proposal should contain no more than eight (8) 8.5" x 11", pages of written material (excluding biographies and brochures which may be included in an appendix) describing the ability of the proposer to perform the work described. The minimum font shall be twelve (12) point single spaced and the minimum margins shall be one (1) inch on all sides. Any pages over the page limit will not be read or scored.

• Proposal Content (required) —

  Upload your proposal here. After uploading documents responders are encouraged to open and review uploaded documents to verify that they can be opened and are the correct documents before submitting.  If the County cannot open any of the documents submitted the entire proposal will be disqualified. 

• Separate Cost Proposal (required) —

  Please attach your budget narrative and download the below documents, complete, and upload all here.

• Project Requirements (required) —

  The proposed project addresses one or both priority areas identified in this RFP:

  • Priority Area 1: Expand Mobile Healthcare Services - Projects funded under this priority area should expand existing mobile healthcare services to improve access for rural Washington County communities.
  • Priority Area 2: Increase Connections to Social Supports - Projects funded under this priority area should improve coordination and connections to social supports and community resources for rural Washington County residents
• Project Requirements (required) —

  The funds requested will be used for eligible activities described in the "Eligible Use of Funds" section in this RFP.

• Contract Requirements (required) —

  The proposer agrees to comply with Washington County contracting requirements if selected for funding.

• Reporting Requirements (required) —

  The proposer agrees to comply with reporting and monitoring requirements associated with the award, if selected for funding.

• Insurance Requirements —

  County insurance requirement can be found under the section titled Attachments. The County may consider reducing insurance for these services. Please upload your Certificate of Insurance (Accord form) to indicate the level of insurance you currently possess.

• Confidential Information —

  Upload all pages or documents containing information exempt from disclosure per the Proprietary Information, Ownership and Use of Documents article of the Terms and Conditions Section.

• Changes Requested to County Contract Standard Terms and Conditions —

  Upload any alterations requested to Washington County's contract standard terms and conditions per the Form of Contract article of the Terms and Conditions Section.

• Solicitation Awareness (required) —

  How did you hear about this opportunity?

• Pre-Proposal Conference (required) —

  Will there be a Pre-Proposal Conference?

• Please select the options that pertain to this solicitation.
• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Choose this if you want them to provide rates or pricing in a format dictated by you.

• Separate Fee Proposal Upload (required) —

  Will you want your bidder to separate a Price Proposal from the rest of the Response?

• Page Limit (required) —

  Proposal should contain no more than 'Page Limit 8.5" x 11", pages of written material (excluding biographies and brochures which may be included in an appendix) describing the ability of the proposer to perform the work described.

• Will you be issuing more than one contract? (required) —

  Is this a multiple award type solicitation?

• Term of Contract (required) —

  Unless authorized by the Board a contract cannot exceed five years, but there are various ways that contracts can be set up. Please choose your preference. Options 2 - 3 will require amendments to extend the contract at the designated times.

• What is the Funding Source? (required)
• Federal Funds (required) —

  Will Federal Funds be used to pay part or all of the agreements made under this solicitation

• Cost/Pricing Model —

  What is the expected resulting Contract Type with a selection of "Firm-Fixed-Lump-Sum" Firm-Fixed-Unit-Price", "Cost-reimbursement + Fee/Profit/Incentive" "Mixed/Flexible" would then provide us a clear picture of what the price-proposal or cost-proposal structure needs to be, and this the approriate instructions to the proposer can be provided.

• Subrecipient/Contractor *Related to Fed Funds only* —

  Based on the intended scope of work for the awarded agreement, will the proposer be case as a subrecipient under 2 cfr 200.331

• Fixed Award Permission *Related to Fed Funds only* (required) —

  Do you have prior approval from the federal awarding agency to enter into a fixed awward? Did you inform them of the requirement for them to upload documentation of the pre-approval either from official guidance or from direct communication (email).

• Beneficiary (required) —

  Is this a solicitation for proposals/applications for a beneficiary program?