Comprehensive Correctional Medical and Behavioral Health Services

Background

Project Details

• Reference ID: PP-2026-0026
• Department: Sheriff's Office
• Department Head: Rob Streck (Sherriff)

Important Dates

• Questions Due: 2026-06-04T00:00:00.000Z
• Answers Posted By: 2026-06-25T21:00:00.000Z
• Pre-Proposal Meeting: 2026-05-04T14:00:00.000Z — Montgomery County Sheriff's Office Headquarters, 4th Floor, 345 W 2nd St, Dayton, OH 45422. Attendees must RSVP on OpenGov to attend by Friday, May 1st at 12pm.

Evaluation Criteria

• Experience (15 pts) —
  • Demonstrated experience in providing correctional health care services;
  • Experience delivering correctional health care programs within prison and/or jail facilities;
  • Experience serving facilities with inmate populations exceeding five hundred (500) individuals.
• Price (15 pts) —
  • Total annual cost for delivery of a comprehensive health care program, based on an Average Daily Population (ADP) of 550 inmates over a twelve (12) month period;
  • Clarity, completeness, and transparency of the pricing structure, including all costs associated with service delivery;
  • Overall cost reasonableness and value in relation to the proposed approach and level of service.
• Corporate Stability (15 pts) —
  • Financial stability of the firm, as demonstrated through review of submitted financial statements for the most recent fiscal year;
  • Organizational capacity to perform and sustain the proposed program;
  • Demonstrated ability to effectively manage operations, resources, and program delivery.
• References & Litigation (15 pts) —
  • Quality, relevance, and completeness of references provided (minimum of five required);
  • Level of client satisfaction and consistency of positive feedback based on reference checks;
  • History of regulatory actions, investigations, or issues related to professional certification, licensure, or business practices of the firm and its personnel.
• Quality of Response (15 pts) —

  • The Proposer’s understanding of the project requirements and scope;

  • The clarity, completeness, and organization of the response, including whether all required items are discussed clearly and succinctly;

  • The clarity, accuracy, and transparency of the cost proposal, including the extent to which pricing is clearly presented, easily understood, and aligned with the scope of services and staffing proposed.

• Quality and Clarity of Presentation (6.25 pts) —
  • Organization, ability to clearly communicate complex ideas, and professionalism;
  • Effective use of visuals and presentation materials;
  • Consistency with the written proposal. 
• Demonstrated Understanding of Project Needs (6.25 pts) —
  • Articulates understanding of Project objectives, constraints, and environment;
  • Connects their solution specifically to the County’s use case rather than relying on generic language;
  • Identifies risks, dependencies, and implementation considerations.
• Key Personnel Competence and Team Dynamics (6.25 pts) —
  • Expertise and credibility of proposed staff;
  • Clearly defined roles and responsibilities, including specific allocation to project;
  • Team coordination and communication during the presentation.
• Responsiveness to Questions (6.25 pts) —
  • Directness and clarity of responses;
  • Ability to think critically and respond without deflection;
  • Transparency and candor in responses, including acknowledgment of limitations or risks where applicable.

Submission Requirements

• Proposer Information
• Non‑Disclosure Agreement (NDA) —

  Due to the sensitive nature of correctional facility design, security features, and operational considerations, Montgomery County requires Proposers to execute a Non‑Disclosure Agreement (NDA) in order to access detailed plans and supplemental information related to the Behavioral Health Unit.

  This NDA is a Montgomery County document and must be accepted as written. The NDA is non‑negotiable, and Proposers may not submit revisions or alternate versions.

  Upon receipt of the NDA, MCSO will provide an overview of the planned space, including relevant layout and functional information, sufficient to support proposal development and operational planning for correctional health care services.

  Submission Instructions:

  • Complete and email the executed NDA to strongr@mcohio.org.
  • Upload the completed NDA within OpenGov as part of your proposal submission.

  Failure to submit a properly executed NDA may result in the Proposer being unable to access this information.

  Please download the below documents, complete, and upload.

• Date of Establishment (required) —

  When was organization established?

  Style

  01/01/1991

• Years of Experience (required) —

  For how many years has the Proposer engaged in services under its present business name?

• Other Business Names (required) —

  Has this business operated under a different name?

• DBA Names (required) —

  Please list all former names and the dates during which they were used.

• Federal Employer Identification Number (FEIN) (required) —

  Please provide Federal Employer Identification Number (FEIN)

• Unique Entity Identifier Number (required) —

  Please provide Unique Entity Identifier (UEI) Number. If none, please provide reason. 

• Workers Compensation Account Number (required) —

  Please provide Workers Compensation Account Number. If none, please provide a reason.

• Unemployment Insurance Account Number (required) —

  Please provide Unemployment Insurance Account Number. If none, please provide reason. 

• Registered in Ohio (required) —

  Are you registered to do business in the state of Ohio?

  https://businesssearch.ohiosos.gov/

• Foreign Entity (required) —

  As stated within the previous question, the Proposer is required to furnish a Certificate of Good Standing from the Ohio Secretary of State showing the right of the proposer to do business in the State. Or, in the case that the proposer is an individual or partnership, the proposer shall certify it has filed, with the Ohio Secretary of State, a Power of Attorney designating the Ohio Secretary of State as the proposer agent for the purpose of accepting service of summons in any lawful legal action.

  Please upload the applicable proof based on your current status at the time of this submittal.

• Subcontractors (required) —

  Will you be using Subcontractors to carry out the work covered under this project.

• Subcontractor Entities (required) —

  Please list the full business name of all anticipated subcontractors, including dba names.

• EEO (required) —

  Do Federal, State, or local Affirmative Action or Equal Employment Opportunity rules bind the Proposer?

• EEO Reports (required) —

  If yes, has the Proposer filed all required EEO reports to the necessary agencies?

• Bankruptcy (required) —

  Has Proposer ever filed for reorganization under the bankruptcy laws of Ohio or any other state?

• Civil Judgment (required) —

  Have you, or any of your principals, within a three-year period preceding award of this agreement been convicted of or been subject to a civil judgment rendered for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property?

• Indictment or Criminal Charges (required) —

  Are you, or any of your principals, presently indicted for or otherwise criminally charged by a governmental entity (Federal, State, or Local) within commission of any of the offenses enumerated in the previous question?

• Transactions Terminated for Cause or Default (required) —

  Are you, or any of your principals, within the three-year period preceding this proposal date had one or more public transactions (Federal, State, or Local) terminated for cause or default?

• Eligibility of Transactions with Federal Agencies and Departments (required) —

  Are you, or any of your principals, presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency?

• Additional Information (required) —

  Please provide detailed information about the existence of such instances in your organization.

• Proposal Submission
• Litigation (required) —

  The proposer shall include a list of all litigations filed within the last five (5) years in which you and/or your employees and/or your contractors were named as defendants. Please provide your position on the claim, the status (in arbitration, was settled, etc.) and/or outcome of the litigation (was a payment made on your behalf by any insurer, company, hospital, or other entity). In addition, list all actions, including external investigations taken within the last five (5) years by any organization or agency regarding professional certification, licensure, or business practice of the firm and any of its employees or contractors. Disclosure of claims will not automatically disqualify you from further consideration.

• Staffing Plan (required) —

  Please include the following, each provided as a fully detailed narrative. Narratives must clearly identify all proposed staffing resources, including position titles, number of positions (FTEs or otherwise), roles and responsibilities, and how the proposed staffing levels meet the scope of the project requirements. In addition, Proposers must include a detailed staffing matrix that outlines coverage by role, shift structure (e.g., 8‑hour, 10‑hour, or 12‑hour shifts), days of coverage, and any use of on‑call, per diem, or relief staffing.

  1. Provider Services Staffing Plan:
     Provide a fully detailed narrative describing your proposed Provider Services Staffing Plan, including all position titles, number of positions, roles and responsibilities, and how staffing coverage supports the project scope. The narrative must be accompanied by a staffing matrix identifying provider coverage by shift type and schedule, as well as a corresponding pricing table showing costs by position and total Provider Services program cost.

  2. Nursing / Other Clinical Staffing Plan:
     Provide a fully detailed narrative of your proposed Nursing and Other Clinical Staffing Plan, including position titles, credentials, number of positions, and coverage levels. Include a staffing matrix detailing shift structure (e.g., 8‑hour vs. 12‑hour shifts), days and hours of coverage, and how staffing levels ensure compliance with the scope of services, along with a clear pricing matrix showing costs by role and total program cost.

  3. Proposed Mental Health Services Staffing Plan:
     Provide a fully detailed narrative of your proposed Mental Health Services Staffing Plan, including position titles, licensure, number of positions, and service coverage. Include a staffing matrix that identifies shift assignments, coverage hours, and staffing ratios, as applicable to the scope of services, and a visual pricing summary by position and by program.

  4. Medication Assisted Treatment (MAT) Program:
     Provide a detailed narrative describing the proposed Medication Assisted Treatment (MAT) program, including a complete staffing plan with position titles, number of positions, roles, and program oversight. A staffing matrix must be included that outlines shift coverage, hours of operation, and clinical support structure, along with a pricing table clearly identifying staffing costs and total MAT program cost.

  5. Clerical Staff:
     Identify all proposed clerical and administrative positions, describing the services each position will provide, the number of positions, applicable shift schedules, and the individual annual cost associated with each clerical role. Costs must be presented in a clear, visual format.

  6. Ancillary Services / Supplies / Equipment:
     Provide a fully detailed narrative and comments describing all proposed ancillary services, supplies, and equipment, including how they support staffing operations, service delivery, and scope requirements. Include a clearly organized pricing summary for all ancillary services and equipment.

  7. Pharmacy Services:
     Provide a fully detailed narrative of the proposed Pharmacy Services, including staffing structure, position titles, number of positions, coverage hours, shift design, and coordination with clinical staff. Include a staffing matrix demonstrating pharmacy service availability and a corresponding pricing matrix that clearly identifies costs by position and total Pharmacy Services cost.

• Accreditations / Licenses (required) —

  Proposers shall describe all organizational accreditations, certifications, and applicable business or operational licenses currently held that are relevant to the provision of correctional health care services. Please include the accrediting or licensing body, current status, and expiration dates, as applicable. Proposers shall also provide any additional comments regarding costs associated with maintaining such accreditations or licenses.

  In addition, proposers shall provide information regarding professional licensure and credentials for all key leadership and independently licensed clinical staff, including but not limited to:

  • Medical Director(s)
  • Behavioral Health Director(s)
  • Dental Director(s)
  • Physicians (MD/DO)
  • Psychiatrists
  • Dentists
  • Psychologists
  • Advanced Practice Providers (e.g., Nurse Practitioners, Physician Assistants)

  For each applicable role, include:

  • Type of professional license
  • Licensing jurisdiction(s)
  • Current status and expiration date
  • Any specialty board certifications, if applicable

  Licensure information for registered nurses, licensed practical/vocational nurses, medical assistants, and other non‑independently licensed or support staff is not required for this response.

• Electronic Health Records System (required) —

  Please download the below documents, complete, and upload.

   

• Price Proposal (required) —

  Vendors must clearly identify all proposed positions and provide detailed pricing breakdowns that align with the scope and functional requirements described herein.

  All fees associated with the delivery of services must be fully accounted for in the Cost Proposal, including but not limited to personnel, equipment, clerical support, administrative costs, and any other expenses necessary to perform the work. No additional or undisclosed costs shall be permitted.

  Pricing information shall be presented in a clear, easy-to-read, and visually accessible format (e.g., tables or matrices) that enables the County to readily evaluate costs by position and by program. Pricing must align with the submitted staffing matrices and narratives and must clearly indicate unit costs, extended costs, and total program costs, as applicable.

  The County is open to considering price proposals based on actual pharmacy expenditures in lieu of flat monthly fee(s).

  Please note that the County will select the price proposal determined to be most advantageous to its overall interests.

• Functional Specifications (required) —

  Please download the below documents, complete, and upload. 

  Please respond to all parts of this question in full. Failure to address any portion of these specifications may result in your submission being deemed non‑responsive and removed from further consideration.

• Formulary (required) —

  Please provide a complete copy of the formulary proposed for use in a correctional healthcare setting. The formulary should be appropriate for an incarcerated population and clearly identify:

  • Therapeutic classes included, with specific attention to high‑utilization areas such as behavioral health, chronic disease management, infectious disease (e.g., HIV, Hepatitis C), and medication‑assisted treatment (MAT)
  • Drug tiering or preferred/non‑preferred designations, if applicable
  • Utilization management requirements (e.g., prior authorization, step therapy, quantity limits)
  • Availability of generic alternatives and policies governing therapeutic interchange
  • Any exclusions, restrictions, or medications not routinely stocked in correctional facilities
  • Process for non‑formulary medication requests, including turnaround times and clinical review criteria
  • Frequency of formulary updates and process for communicating changes to onsite clinical staff

  If multiple formularies are available, please indicate which formulary is being proposed for this RFP and describe any customization options available to meet facility‑specific clinical, security, or regulatory requirements.

• Full Proposal (required) —

  Please submit your full proposal documents; do not include duplicate information submitted in other questions.

• Form 3: Disclosure Policy (required) —

  Please download the below documents, complete, and upload.

• Form 4: Tax Delinquent. Must be notarized! (required) —

  Please download the below documents, complete, and upload. Please note, this form must be notarized

• Form 5: Anti-Collusion. Must be notarized! (required) —

  Please download the below documents, complete, and upload. Please note, this form must be notarized

• Lobbying Certification and Disclosure (required) —

  Proposer shall review and complete the required federal lobbying forms included with this solicitation.

  • The proposer must submit a signed Certification Regarding Lobbying affirming that no federal appropriated funds have been used, or will be used, to influence or attempt to influence federal officials in connection with this procurement, in accordance with 31 U.S.C. §1352.
  • If any funds other than federal appropriated funds have been used or will be used for lobbying activities related to this procurement, the proposer must also complete and submit the Disclosure of Lobbying Activities (Standard Form LLL)
• Finalizing Submitted Information
• General Terms and Conditions (required) —

  Proposer has read, understands, and accepts the General Terms and Conditions contained within the Proposal documents?

• Exceptions (required) —

  Are there any exceptions to the details, requirements, or goals contained herein these project documents? 

• Exceptions Justification (required) —

  Please list all exceptions and the reason for such exceptions.

• Contract Exceptions (required) —

  After reading the sample contract provided in Attachment A, does proposer have any exceptions to the contract terms? 

• Contract Exception Justification (required) —

  Please list all contract exceptions and the reason for such exceptions.

• Proposal (required) —

  Proposal will remain firm for acceptance for 90 days after proposal opening unless otherwise stated?

• Proposal Length (required) —

  How long will the proposal remain valid?

• Warranties (required) —

  Does your proposal include warranties?

• Warranty Information (required) —

  Please provided detailed warranty information.

• Compliance (required) —
  Does the Proposer acknowledge and affirm that it is responsible for being knowledgeable of, and complying with, all current local, state, and federal laws and regulations, as well as all applicable accreditation requirements and community standards related to the provision of inmate health care services, and that, should a contract result, it will remain responsible for monitoring, understanding, and complying with any changes or updates to such laws, regulations, standards, or accreditation requirements throughout the term of the contract?
• Compliance Follow-up (required) —
  Please clearly identify and explain the specific portion(s) of the statement to which the Proposer objects, including the basis for such objection and any alternative language or conditions the Proposer proposes.
• No Lobbying (required) —

  The Proposer certifies they will not use contract funds to lobby.

• Subcontractors Acknowledgement (required) —

  The Proposer certifies that they will not enter into contracts with subcontractors who are debarred or suspended from such transactions to complete work related to this Request for Proposals.

• Federal Debarred / Suspended (required) —

  The Proposer certifies that they are neither debarred nor suspended under Federal and State rulings from receiving Federal funds.

• Submittal Confirmation (required) —

  Proposer hereby certifies that all information provided within this submittal is true, accurate and complete to the best of their knowledge. Submitting party or Proposer further acknowledges that they have authority and have provided proof of said authority to submit a proposal on behalf of the stated agency name committing them to the information and pricing contained within this Proposal Response.

• Pre-Proposal Conference (required) —

  Will there be a pre-proposal conference? 

• Mandatory (required) —

  Is the pre-bid conference required/mandatory?

• Advertisement Date (required) —

  Please enter the advertisement date in the following style:

  December 21, 2024. 

  Not: 12/21/2024.

• Cooperative Purchasing Agreement (required) —

  Will this RFP require the vendor to make pricing available to a Cooperative Purchasing Agreement?