Compressed Natural Gas Fuel Tank Replacement

The Orange County Transportation Authority (Authority) invites bids from qualified contractors to provide and deliver compressed natural gas (CNG) fuel tanks on forty-eight (48) 2007-2008 New Flyer LFR buses. The budget for this effort is $2,721,744.00 for a two (2)-year term.

Project Details

• Reference ID: 250095
• Department: F&A-Contracts Administration and Materials Management
• Department Head: Pia Veesapen (Director)

Important Dates

• Questions Due: 2026-03-27T00:00:57.673Z

Evaluation Criteria

• Examination of Documents —

  Should a bidder require clarifications to this IFB, the bidder shall submit such a request for clarification or inquiry through the "Question and Answer" section of this IFB on the Authority's OpenGov Procurement portal prior to 5:00 pm on Thursday, March 26, 2026. Should it be found that the point in question is not clearly and fully set forth; the Authority will issue a written addendum clarifying the matter which will be posted to this IFB on the Authority's OpenGov Procurement portal.

• Project Specifications —

  Please see Exhibit A, for scope of work.

• Date and Time —

  Bids must be submitted before 11:00 am, on Monday, April 20, 2026.

  Bids received after the time due will be rejected without consideration or evaluation.

  Bids will be publicly opened through OpenGov at the submission time indicated above.  Participation via teleconference will be available. Bidders may join or call-in using the following credentials:

  • • Click here to join the meeting
    • OR Call-in Number: (916) 550-9867
    • Conference ID: 129 927 847#
• Status of Past and Present Contracts Form —

  Bidder is required to complete and sign the form entitled “Status of Past and Present Contracts” provided in this IFB and submit as part of the bid.  Bidder shall identify the status of past and present contracts where the firm has either provided services as a prime vendor or a subcontractor during the past five (5) years in which the contract has been the subject of or may be involved in litigation with the contracting authority.  This includes, but is not limited to, claims, settlement agreements, arbitrations, administrative proceedings, and investigations arising out of the contract.  Bidder shall have an ongoing obligation to update the Authority with any changes to the identified contracts and any new litigation, claims, settlement agreements, arbitrations, administrative proceedings, or investigations that arise subsequent to the submission of the bid.

  A separate form must be completed for each identified contract.  Each form must be signed by the Bidder confirming that the information provided is true and accurate. Bidder is required to submit one copy of the completed form(s) as part of its bid.

• CAL-OSHA Requirements —

  All flammable, corrosive, toxic, or reactive materials being bid must have a complete CAL-OSHA Safety Data Sheet (SDS) accompanying the submitted bid.

• Preference for Materials —

  In accordance with the California Public Contract Code Section 3400, reference to any equipment, material, article or patented process, by trade name, make, or catalog number, shall not be construed as limiting competition.  In those cases where the specifications call for a designated material, product, or service by specific brand or trade name and there is only one brand or trade name listed, the item involves a unique or novel product application required to be used in the public interest or is the only brand or trade name known to the Authority.

  Where the specifications or drawings identify any material, product or service by one or more brand names, whether or not “or equal” is added, and the bidder wishes to propose the use of another item as being equal, approval shall be requested as set forth below.

• South Coast Air Quality Management District (SCAQMD) —

  All materials (paints, coatings, inks, solvents, and adhesives) shall comply with the volatile organic compounds (VOC) content requirements of the applicable SCAQMD rules.

• List of Subcontractors Form —

  Bidder shall complete the Subcontractors Form which lists all subcontractors performing work or rendering services in excess of one half of one percent (1/2 of 1%) of the total bid amount per the instructions set forth in “Instructions to Bidders”.

• Submitting Requests —

              All requests for clarification of specifications, or questions must be submitted electronically through the Authority's OpenGov Procurement portal and must received before 5:00 pm on Thursday, March 26, 2026.

• Notice of Hazardous Substances —

  Title 8, California Code of Regulations, Section 5194 (e) (c), states that the employer must inform any contractor employers with employees working in the employer’s workplace of the hazardous substances to which their employees may be exposed while performing their work.  In compliance with this requirement, the Authority hereby gives notice to all bidders that the following general categories of hazardous substances are present on the Authority’s premises:

  • • Adhesives, sealant, patching, and coating products
    • Antifreezes, coolants
    • Cleaners, detergents
    • Paints, thinners, solvents
    • Pesticides, Petroleum products (diesel and unleaded fuel, oil products)
    • Printing, photocopying materials
    • Propane Welding materials/compressed gases (e.g., acetylene, oxygen, nitrogen)

  More specific information may be obtained from the Authority’s Safety and Benefits office at (714) 560-5854, and from Safety Data Sheets (SDS) for individual products.

• Bid Opening Sign-In Sheet —

  Bidders are advised that an optional teleconference is available for the bid opening scheduled for April 20, 2026, at Bid Opening Link. Prospective bidders can join or call-in using the following credentials:

  • • Click here to join the meeting
    • OR Call-in Number: (916) 550-9867
    • Conference ID: 129 927 847#

  The bid opening will begin promptly at 11:00 am. Callers are requested to dial in and mute the call.

• Authority Responses —

  Responses from the Authority will be posted on the OpenGov Procurement portal at https://procurement.opengov.com/portal/octa/projects/230740.

  To receive email notification of Authority responses when they are posted on the OpenGov Procurement portal, firms and subconsultants must be registered on OpenGov and following this IFB on the Authority's portal.

• Acceptance of Bids —
  1. 1. 1. The Authority reserves the right to postpone bid openings for its own convenience.
        2. Bids received and opened by Authority are public information and must be made available to any person upon request.
        3. Submitted bids are not to be copyrighted.
• Hazardous Waste Labels —

  Containers containing hazardous substances must be labeled with the following information:

  • • Identity of hazardous substance-chemical name, not manufacturer or trade name;
    • Appropriate health warning relative to health and physical hazard; and
    • Name and address of manufacturer or other responsible party. All containers containing hazardous substances may be rejected unless containers are properly labeled.  Containers of 55 gallons or larger must have either weather resistant labels or the information should be painted directly on the containers.

Submission Requirements

• Bid Form —

  In compliance with the Invitation for Bids, “Compressed Natural Gas Fuel Tank Replacement”, the Bidder with full cognizance thereof, hereby proposes to perform the entire work in strict compliance with all of the said requirements and provisions for the prices set forth herein upon which award of contract is made. The Bidder affirms that the information provided herein is true and accurate and that any misrepresentations are made under penalty of perjury.

• Bidder's Authorized Representative - Name (required) —

  Please provide the full name of the Bidder's Authorized Representative.

• Bidder's Authorized Representative - Title (required) —

  Please provide the full title/position of the Bidder's Authorized Representative.

• Bidder's Authorized Representative - Telephone Number (required) —

  Please provide the full phone number of the Bidder's Authorized Representative. Be sure to include area code and extension (if applicable)

• Bidder's Authorized Representative - Fax Number —

  Please provide the full fax number of the Bidder's Authorized Representative. Be sure to include area code and extension (if applicable)

• Bidder's Authorized Representative - Email Address (required) —

  Please provide the full email address of the Bidder's Authorized Representative.

• Bidder's Post Office Address (required) —

  Please provide the full physical address of Bidder as used by the post office or delivery service.

• Information Required of Bidder
• Type of Firm (required) —

  Which type of firm best describes the Bidder's company?

• Corporation? (required) —

  Is the Bidder's Company a corporation organized under the laws of a given State?

• State of Incorporation (required) —

  Under the laws of what State is the Bidder's Company incorporated?

• Years of Experience (required) —

  How many years of experience does the Bidder have doing work under the contractor's license number previously provided?

• SAM.gov Registration (required) —

  Is Bidder currently registered at SAM.gov?

• Dun & Bradstreet (DUNS) or Unique Entity Identifier (UEI) Number (required) —

  Please provide the DUNS or UEI Number for the Bidder.

• Certified Small Business? (required) —

  Is your firm a certified small business in California?

• Owners or Officers (required) —

  List the names and addresses of all owners of the firm or names and titles of all officers of the corporation.

• Prior and Current License Numbers and Names (required) —

  Please list the following:

  1. All prior and current license numbers that the current owner(s) or officers possess or have possessed in the last five years and the current status of those license;
  2. any prior company names that the owner(s) had in operation during the previous five years.

  NOTE: Failure to identify all of the information may result in your bid being found non-responsive and your bid being rejected.

• Project References (required) —

  List at least three project references for which Bidder has provided similar services and/or products in the last two years.

  Please be sure to provide the following for each reference:

  • • Type of Service/Product
    • Date Completed
    • Name and Address of Owner
    • Contact Name, Phone Number, and Email Address
    • Total Cost
• Previous Projects (required) —

  List all construction projects (public and private) for which Bidder has provided general contractor services for the past three years.

  Please be sure to provide the following for each project:

  • • Contract Type (Public or Private)
    • Project Description
    • Dates of Service
    • Total Cost
    • Name and Address of Owner
    • Contact Name, Phone Number, and Email Address

  NOTE: Failure to identify all of the information, may result in your bid being found non-responsive and your bid being rejected.

• Superintendent Information (required) —

  Please provide the following information regarding the Superintendent for this project:

  • • Contact Name
    • Address
    • Phone Number
    • Email Address
• Superintendent Previous Projects (required) —

  List all construction projects (public and private) for which Superintendent has provided services as a Superintendent for the past three years.
  Please be sure to provide the following for each project:

  • • Contract Type (Public or Private)
    • Project Description
    • Dates of Service
    • Total Cost
    • Name and Address of Owner
    • Contact Name and Phone Number
• Forms
• Bidders List (required) —

  Please download the below documents, complete, and upload.

• Status of Past and Present Contracts Form (required) —

  Please download the below documents, complete, and upload.

• Certification of Restrictions on Lobbying (required) —

  Please download the below documents, complete, and upload.

• Disclosure of Lobbying Activities (required) —

  Please download the below documents, complete, and upload.

• List of Subcontractors Form (required) —

  Please download the below documents, complete, and upload.

• Bidder's Certificate Regarding "Buy America" Requirements (required) —

  Please download the below documents, complete, and upload.

• IRAN Contracting Act Certification (required) —

  Please download the below documents, complete, and upload.

• Bidder's Certificate of Compliance Regarding Workers' Compensation Insurance (required) —

  Please download the below documents, complete, and upload.

• Bidder's Certificate of Compliance Regarding State of California Business and Professions Code Section 7028.15 (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion Declaration (required) —

  Please download the below documents, complete, and upload.

• Submittal
• Bidder Acknowledgement (required) —

  The Bidder hereby proposes to supply all services and products as required in the IFB 250095, “Compressed Natural Gas Fuel Tank Replacement”, and to hold bid pricing for 120 calendar days after the bid close date.

• Federal Funding (required) —

  Is there any federal funding of any amount being used for this project?

• Disadvantaged Business Enterprise (DBE) Goal —

  What is the DBE participation Goal for this IFB?

  NOTE: Please state using both written and numeric value following the format below:
  
  EXAMPLE:
  nine percent (9%)

  This will fill in the highlighted portion of the sentence below:

  The Authority has set a _________ Disadvantaged Business Enterprise (DBE) participation goal for this project.

• Estimated Cost/Budget (required) —

  Provide the estimated cost based on the ICE or Engineer's Estimate for this Bid..

  NOTE: Your answer here will directly fill in the highlighted area below in the Notice Inviting Sealed Bids:

  The budget for this project  ______________.

   

  Please be sure to include the $ sign and appropriate punctuation.

  EXAMPLE
  $25,000

• Pre-Bid Conference (required) —

  Will there be a Pre-Bid Conference for this IFB?

• Pre-Bid Conference Link (required) —

  What is the link to the virtual pre-bid conference for this IFB?

  Please be sure to use the full link provided by Teams and not the shortened version.

• Pre-Bid Conference Call-In Number (required) —

  What is the call-in number for the virtual pre-bid conference for this IFB?

• Pre-Bid Conference ID Number (required) —

  What is the Conference ID for the virtual pre-bid conference for this IFB?

• Bid Opening Date (required) —

  What is the calendar date scheduled for the bid opening for this IFB?

  NOTE: Please be sure to type it out in full.
  
  EXAMPLE
  July 5, 2025

• Bid Opening Time (required) —

  What is the time of day scheduled for the bid opening for this IFB?

  NOTE: Please be sure to type it as shown below.
  
  EXAMPLE
  2:00pm

• Bid Opening Link (required) —

  What is the link to view the electronic bid opening for this IFB?

• Bid Opening Call-In Number (required) —

  What is the call-in number for the virtual bid opening for this IFB?

• Bid Opening Conference ID Number (required) —

  What is the Conference ID for the virtual bid opening for this IFB?

• Electronic Pricing Table (required) —

  Do you want to utilize the electronic pricing table available within OpenGov Procurement?

• Project Specifications (required) —

  Will you be attaching the Project Specifications to this IFB as a separate file from the main document?

  Or do you wish to create the scope of work/project specifications within the IFB document?

• Project Specifications Attachment (required) —

  Specify the Attachment ID (letter) that will be used for the Project Specifications for this IFB.

  Note: Just state the letter (A, B, C, etc.)