SLED Opportunity · CALIFORNIA · SANDAG
AI Summary
SANDAG seeks bids for Microsoft, Apple, and Dell computer hardware with pricing discounts. Bidders must provide products from all three OEMs. Award based on lump-sum total. Electronic bid submission with detailed Q&A and insurance requirements.
SANDAG is seeking bids from qualified firms to provide equipment for Microsoft, Apple, and Dell products as requested at a price that reflects a percentage discount off goods and/or services included in the Price Sheet that accompanies this IFB. Bidders must be capable of providing products from all three manufacturers to be deemed responsive. **Solicitation Type**: IFB - Invitation for Bid (Formal) **Source ID**: PU.AG.USA.1309051.C11746101 **Piggyback Contract**: No **Questions are submitted online**: Yes **Bid Submission Type**: Electronic Bid Submission **Additional Bidding Instructions**: Insurance or Indemnification Exceptions Proposers are strongly encouraged to review the insurance and indemnification requirements in the attached Draft Standard Services Agreement prior to submitting a proposal. Exceptions to required insurance or indemnification language must be submitted by a Proposer prior to the close of the question period for this RFP because substantive changes made to these sections need to be considered by SANDAG prior to the proposal due date. All exceptions must be submitted during the question and answer period. Requests for exceptions or waivers of any of the insurance or indemnification sections of the Standard Services Agreement after the question and answer period closes will not be granted. **Owner Organization**: San Diego Association of Governments **Solicitation Number**: SOL1576842 **Reference Number**: 0000418281 **Pricing**: In attached document **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Bid Documents | Documents defining the proposal | Yes | No | | Price Sheet | Price Excel Sheet | Yes | No | **Questions and Answers**: - Q1 Arrow Right Question: SOL1576842 - Computer Hardware Purchase Program Who is the current incumbent for this contract? Kindly share the specifications for the Dell servers. Please provide an estimated quantity of Apple devices you anticipate purchasing over a one-year period. For printers, monitors, and other accessories that are not offered by the specified OEMs, do you have any preferred brands, or may we propose multiple alternative options in our quotation? Please specify the software licenses you are seeking in more detail. Kindly confirm whether it is mandatory to complete pricing for each category in the price sheet. Please clarify whether the award will be made based on a single lump-sum total covering all listed OEMs, or separately based on the total for each individual OEM. Arrow Right Answer: Hi, please see SANDAG's responses in order of appearance above: • SANDAG does not currently have an incumbent for this contract • SANDAG is not prescribing specific Dell server specifications under this solicitation. The intent is to allow flexibility to purchase any Dell server configuration that meets SANDAG’s operational needs at the time of purchase • Estimated quantities will vary depending on operational needs, budget, and device lifecycle considerations (such as warranty expirations and device malfunctions). However, SANDAG anticipates purchasing approximately 1–10 Apple laptops per year. For iPads, quantities may range more broadly, typically 1–40 units per year. • For printers, monitors, and other accessories not offered by the specified OEMs, bidders should not propose alternative brands or options within the Price Sheet. Instead, please indicate “not provided” in the provided Excel in place of a percentage discount for those items. • SANDAG is not seeking specific predefined software licenses under this solicitation. Instead, the intent is to maintain flexibility to purchase any software licenses applicable to each of the specified OEMs, as needed. This may include, for example, operating systems (e.g., Apple OS) and other OEM-related software offerings. • Yes, bidders are required to complete pricing for all categories included in the Price Sheet for their bid to be considered responsive. As aforementioned, if a listed item is not provided by the specified OEM please list “not provided”. • The award will be made based on a single lump-sum total covering all listed OEMs, rather than separate totals for each individual OEM. 04/02/2026 01:24 PM EDT 04/02/2026 02:20 PM EDT - Q2 Arrow Right Question: SOL1576842 - Computer Hardware Purchase Program Based on the previous Q&A, we understand that SANDAG is not providing specific configurations or SKUs in order to maintain flexibility across Dell, Microsoft, and Apple products. As part of our pricing process, the proposed manufacturers have each requested a general list of standards for each product category. To help ensure our proposed discounts off MSRP are aligned with SANDAG’s anticipated needs, could you share a sample list or examples of commonly purchased items or standards from each OEM (e.g., laptops, desktops, monitors, keyboards, mice, tablets, etc.)? We understand any such information would be for reference only, and that proposed discounts would apply broadly across each OEM’s catalog. Arrow Right Answer: Please see Addendum No. 1, which includes an attached sample specifications of equipment previously used by SANDAG (e.g., laptops, iPads, mice, keyboards, and cameras across each OEM). For all other listed classifications not included in the provided reference, SANDAG does not maintain prescribed standards or preferred configurations. SANDAG intends to retain full flexibility to procure any products across each OEM’s catalog, based on project-specific needs at the time of purchase. Accordingly, when preparing your generalized list to send to manufacturers, you may populate any remaining categories using the standard configurations and product offerings you currently support. Proposed discounts should be structured to apply broadly across each OEM’s full catalog, rather than being limited to specific items or configurations. 04/03/2026 03:40 PM EDT 04/06/2026 02:24 PM EDT - Q3 Arrow Right Question: Solicitation# SOL1576842 please note Dell XPS 16 Laptop High End 15" this is consumer model and And unfortunately, we won’t be able to provide you any discounts on this one but we can quote you its alternative with good discounts which is commercial model (Dell Pro 5 14/16 Laptop) which have equivalent specifications. Please advise! Regarding the software licensing question: All laptops are supplied with a pre-installed operating system, so it is not feasible to break out or provide separate pricing for the OS at the device level. In the case of Microsoft software, licensing is managed independently through Microsoft’s volume licensing programs, such as Enterprise Agreement (EA) or Open Value, rather than being tied to individual hardware purchases. Arrow Right Answer: Thank you for the clarification. We are okay with the alternative you listed (Dell Pro 5 14/16 Laptop) in place of the Dell XPS 16, and appreciate you proposing a comparable commercial model with available discounts. Please proceed accordingly with that option. Regarding the software licensing, that approach works for us as well. If the operating system is already pre-installed, please go ahead and simply note that within the discount section, rather than providing a discount. 04/08/2026 03:24 PM EDT 04/08/2026 04:25 PM EDT - Q4 Arrow Right Question: SOL1576842 We noticed that all accessories have been listed separately, along with an option for Computer Accessories. Could you please clarify which category should be used for this part of the sheet? Arrow Right Answer: Thank you for your question. SANDAG is okay with “not provided” being listed for bundled items or broader accessory groupings where discount pricing is not available. However, as a note we do want to ensure that discount pricing is provided for more specific accessory categories listed in the sheet, such as docking stations, mice, keyboards, and similar items. 04/08/2026 03:58 PM EDT 04/08/2026 05:27 PM EDT - Q5 Arrow Right Question: SOL1576842 can you please be more specific about these Miscellaneous Electronics & Accessories as well. Arrow Right Answer: Thank you for your question. Similarly with question 4, SANDAG is okay with “not provided” being listed for bundled items or broader accessory groupings where discount pricing is not available. However, we do want to ensure that discount pricing is provided for more specific accessory categories listed in the sheet, such as docking stations, mice, keyboards, and similar items. 04/08/2026 04:03 PM EDT 04/08/2026 05:27 PM EDT
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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