Computer Parts

The Chandler Unified School District #80 will be purchasing miscellaneous computer parts during the 2026-2027 school year on an “as needed” basis. No volume is implied or guaranteed. The contract shall begin July 1st, 2026 through June 30, 2027. A School District Purchase Order will be issued for each order.

The School District reserves the right to extend this contract for up to four (4) additional years if all parties are in agreement. Should all renewals be executed the final expiration date will be June 30, 2031.

The School District reserves the right to cancel the contract, in whole or in part, anytime for the convenience of the School District without penalty or recourse. The School District shall issue written notice to the vendor(s) of the termination at least thirty (30) days prior to the effective date of the termination.

Project Details

• Reference ID: 10-27-31
• Department: Business Services
• Department Head: Lana Berry (Chief Financial Officer)

Important Dates

• Questions Due: 2026-05-27T17:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• Scope of Work —

  Chandler Unified School District is soliciting bids from qualified vendors to furnish, supply, and deliver miscellaneous computer parts, components, peripherals, and related accessories on an as-needed basis throughout the District. Products may include, but are not limited to, internal hardware components, replacement parts, accessories, and supporting equipment compatible with District-owned devices.  The District does not allow alternate or substitute items. Vendors must provide the exact products specified in the bid submission and award.

  The resulting contract will be used by the District for ongoing purchases based on the District’s needs. Quantities and specific items will vary, and no guarantee is made regarding the volume of purchases under this contract.

  The District reserves the right to accept or reject any products or pricing submitted. The items listed on the Bid Cost Form represent a sample “market basket” of products historically purchased by the District.

  To ensure a fair and equitable comparison among all bidders, the District requires a price for every item listed in the Market Basket Bid Cost Form. In the event a vendor submits a "No Bid" or leaves a line item blank, the District reserves the right to assign the highest unit price submitted by any other responsive bidder for that specific item to the "No Bid" slot for evaluation purposes only; or deem the bid non-responsive if the "No Bid" items constitute more than 60% of the total market basket value.

  Delivery & Turnaround Expectations- Vendors shall provide timely delivery of all ordered products. Standard delivery timelines are expected to be as follows:

  • In-stock items: Delivered within 3–5 business days after receipt of order
  • Non-stock or special-order items: Delivered within 7–14 business days, unless otherwise communicated and approved by the District
  • Backorders: Vendors must notify the District within 1–2 business days of order receipt and provide an estimated delivery date

  Order Processing & Communication

  • Orders should be acknowledged within 1–2 business days
  • Vendors must provide:
  • Order confirmation
  • Estimated delivery date

  Delivery Requirements

  • All items shall be properly packaged to prevent damage during transit
  • Deliveries must be made to the location specified on the purchase order
  • The District reserves the right to reject damaged, incorrect, or non-compliant items
• Contract Interpretation —

  A.  Arizona Law. The law of Arizona applies to this Contract including, where applicable, the Uniform Commercial Code as adopted by the State of Arizona and the Arizona School District Procurement Code, Arizona Revised Statutes (A.R.S.) § 15-213, and its implementing rules, A.A.C. Title 7, Chapter 2, Articles 10 and 11.  A provision, covenant, clause or understanding in, collateral to or affecting a construction contract or design professional service contract that makes the contract subject to the laws of another state or that requires any litigation, arbitration or other dispute resolution proceeding arising from the contract to be conducted in another state is against the public policy of this state and is void and unenforceable pursuant to A.A.A. § R7-2-1087(E).

  B. Implied Contract Terms. Each Provision of law and any terms required by law to be in this Contract are a part of this Contract as if fully stated in it.
          
  C. Relationship of Parties. The Contractor under this Contract is an independent Contractor. Neither party to this Contract shall be deemed to be the employee agent of the other party to the Contract.

  D. Severability. The provisions of this Contract are severable. Any term or condition deemed illegal or invalid shall not affect any other term or condition of the Contract.

  E. No Parole Evidence. This Contract is intended by the parties as a final and complete expression of their agreement. No course of prior dealings between the parties and no usage of the trade shall supplement or explain any terms used in this document.

  F.  No Waiver. Either party’s failure to insist on strict performance of any term or condition of the Contract shall not be deemed waiver of that term or condition even if the party accepting or acquiescing in the nonconforming performance knows of the nature of the performance and fails to object to it.
      

• District Representative —

  In accordance with A.A.C. R7-2-1024(B)(1)(j), and the “Uniform Instructions To Bidders”, the School District Representative is Lana Berry, Chief Financial Officer.

• Definition of Terms —

  In addition to the definitions specified in Arizona Administrative Code R7-2-1001, the terms listed below are defined as follows:

  A. “Attachment” means any item the Solicitation requires an Bidder to submit as part of the Bid.

  B. “Contract Amendment” means a written document signed by the School District that is issued for the purpose of making changes in the Contract.

  C. “Exhibit” means any item labeled as an Exhibit in the Solicitation or placed in the Exhibits section of the solicitation.

  D. “Gratuity” means a payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value present or promised, unless consideration of substantially equal or greater value is received.

  E. “Procurement Officer” means the person duly authorized to enter into and administer Contracts and make written determinations with respect to this solicitation or his/ her designee.

  F. “Solicitation Amendment” means a written document that is authorized by the Procurement Officer and issued for the purpose of making changes to the Solicitation.

  G. “Subcontract” means any Contract, express or implied, between the Contractor and another party or between a subcontractor and another party delegating or assigning, in whole or in part, the making or furnishings of any material or any service required for the performance of the Contract.

• Federal Funding Requirements (As Applicable) —
  1. Affordable Care Act: The Bidder understands and agrees that it shall be solely responsible for compliance with the patient Protection and Affordable Care Act, Public Law 111-148 and the Health Care and Education Reconciliation Act, Public Law 111-152 (collectively the Affordable Care Act “ACA”). The Offeror shall bear sole responsibility for providing health care benefits for its employees who provide services to the District as required by State or Federal law.
  2. Buy American Provision: The Bidder will purchase, to the maximum extent practicable, domestic commodities or products in accordance with 7CFR§210.21(d) and 7CFR§220.16(d). The Bidder shall purchase, to the maximum extent practicable, domestic agricultural commodities or products substantially processed in the United States. “Substantially” means the final processed product contains over 51% domestically grown agricultural commodities. This provision applies to all food purchases paid from the nonprofit school food services account. There are limited exceptions to this provision which allow for the purchase of products not meeting the “domestic” standard as described above (“non-domestic”) in circumstances when use of domestic products is truly not practicable. However, before utilizing an exception, alternatives to purchasing non-domestic food products should be considered.
  3. Disclosure of Lobbying Activities: Pursuant to Byrd Anti-Lobbying Amendment 31 USC 1352, the Bidder must disclose lobbying activities in connection with school nutrition programs. If there are material changes after the initial filing, updated reports must be submitted on a quarterly basis. 7CFR§3018.100 (Only applies to contracts over $100,000)
  4. Certification Regarding Lobbying: Pursuant to 31 USC 1352, the Bidder must submit a certification regarding lobbying which conforms in substance with the language provided in CFR Part 200.450. No appropriated funds may be expended by the recipient of a Federal contract, grant, loan, or cooperative Agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following covered Federal actions.
  5. Certificate of Independent Price Determination: The Bidder admits that all prices in this Bidder have been arrived at independently, without consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor certification regarding non-collusion.
  6. Civil Rights Compliance: In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
     1. Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.
     2. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, AD-3027, found on line at www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov.
  7. Clean Air Act, Clean Water Act, and Environmental Protection Agency Regulation: The Bidder will comply with all applicable standards, orders or requirements issued under Section 306 of the Clean Air Act, Section 508 of the Clean Water Act, Executive Order 11738 and Environmental Protection Agency regulations which prohibit the use, under nonexempt federal contracts, grants or loans to facilities included on the EPA List of Violating Facilities.
  8. Contract Work Hours and Safety Standard Act: The Offeror shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327–330) as supplemented by Department of Labor regulations (29 CFR Part 5). (Only applies to contracts over $100,000)
  9. Debarment, Suspension, Ineligibility and Voluntary Exclusion: By signing the Offer & Acceptance form, the Bidder shall certify that they have not been debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs under executive order 12549 and 12689. The Bidder shall comply with regulations implementing Office of Management and Budget Guidance in Non-procurement Debarment and Suspension codified at 2 CFR Part 180 and 2 CFR Part 417. These regulations restrict transactions with certain parties that are debarred, suspended or otherwise excluded from, or ineligible for, participation in Federal assistance programs or activities. (Only applies to contracts over $25,000)
  10. Energy Policy and Conservation Act: The Bidder shall meet the mandatory standards and policies relating to energy efficiency which are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act. (Pub. L. 94–163, 89 Stat.871.)
  11. Equal Employment Opportunity: The Bidder shall comply with Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapters 60).
  12. Record Keeping: The books and records of the Bidder pertaining to operations under this Agreement shall be available to the District at any reasonable time. These records are subject to inspection or audit by representatives of the District, State Agency, the US Department of Agriculture, and the US General Accounting Office at any reasonable time and place. The District shall maintain such records, for a period of not less than five (5) years after the final day of the contract, or longer if required for audit resolution (A.R.S §35-214). 7CFR§210.23 and 2 CFR Part 200.318(i).
  13. Invoicing: The Bidder fully discloses all discounts, rebates, allowances and incentives received by the Bidder from its suppliers. If the Bidder receives a discount, rebate, allowance, or incentive from any supplier, the Bidder must disclose and return to the District the full amount of the discount, rebate, or applicable credit that is received based on the purchases made on behalf of the District. The Bidder must identify the amount of each discount, rebate and other applicable credit on bills and invoices presented to the school food authority for payment and individually identify the amount as a discount, rebate, or in the case of other applicable credits, the nature of the credit. 7CFR§210.21(f)(1)(iv).
      No expenditure may be made from the nonprofit school food service account for any cost resulting from a cost-reimbursable contract that fails to include the requirements of 7CFR§210.21, nor may any expenditure be made from the nonprofit school food service account that permits or results in the Bidder receiving payments in excess of the Bidder’s actual, net allowable costs. 7CFR§210.21 (f)(2)
      The return of purchase incentives, discounts, rebates, and credits will be to the Sponsor’s non-profit Child Nutrition account.
  14. Termination Clause: The District may terminate for cause and for convenience the contract. Appendix II to 2 CFR Part 200. (Only applies to contracts over $10,000)
  15. E-Verify Requirement: The Bidder warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with A.R.S. §23-214, Subsection A. (That subsection reads: After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.)
  16. Description of process for enabling vendors to receive or pick up orders upon contract award: Once the District has made the decision to order from an awarded vendor of an awarded contract, price will be confirmed/verified and purchase orders issued and sent to vendor via automated process, based upon the needs of the District. No volume is implied or guaranteed.
  17. Positive efforts shall be made to involve minority and small businesses.
  18. For building projects:
      1. Copeland “Anti-Kickback” Act - All contracts and sub grants in excess of $2000 for construction or repair awarded by recipients and sub recipients shall include a provision for compliance with the Copeland “Anti-Kickback” Act.
      2. Davis-Bacon Act - The OFFEROR shall comply with the Davis-Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Department of Labor regulations (29 CFR Part 5.)
  19. Solid Waste Disposal Act:  The bidder shall comply with Section 6002 of the Solid Waste Act and its implementing regulations as may be applicable.
  20. Minority & Woman Businesses: When federal funding may be used, the School District shall take affirmative steps to ensure minority businesses, women’s business enterprises, and labor surplus area firms are notified of solicitation opportunities when possible. If subcontractors are to be let, prime contractors are required to take the same affirmative steps in paragraphs (b)(1) through (5) of 2 CFR Part 200.321
  21. Program Regulation (only applies to Food & Nutrition contracts): Bidder shall be in conformance with applicable portions of the School Food Authority’s (SFA) agreement under the program. Bidder will conduct program operations in accordance with 7 CFR Parts 210, 215, 220, 225, and 250. Bidder shall provide products that meet Public Law 111-296, the Healthy Hunger-Free Kids Act of 2010 (HHFKA). bidder’s products shall meet grade level caloric, sodium, saturated fat, and trans fat requirements.
  22. Rights to Inventions: For all contracts that meet the definition of “funding agreement” under 37 CFR § 401.2(a) and where the School District wishes to enter into a contract with a small business firm or non-profit organization, the District shall comply with 37 CFR Part 401, Rights to Inventions Made by Non-Profit Organizations and Small Business Firms under Government Grants, Contracts, and Cooperative Agreements.
• Municipalities —

  City of Apache Junction

  City of Avondale

  City of Benson

  City of Bisbee

  City of Bullhead City

  City of Casa Grande

  City of Chandler

  City of Coolidge

  City of Cottonwood

  City of Douglas

  City of El Mirage

  City of Eloy

  City of Flagstaff

  City of Glendale

  City of Globe

  City of Goodyear

  City of Holbrook

  City of Kingman

  City of Litchfield Park

  City of Maricopa

  City of Mesa

  City of Nogales

  City of Page

  City of Peoria

  City of Phoenix

  City of Prescott

  City of Safford

  City of San Luis

  City of Scottsdale

  City of Sedona

  City of Show Low

  City of Sierra Vista

  City of Somerton

  City of Surprise

  City of Tempe

  City of Tolleson

  City of Tucson

  City of Willcox

  City of Winslow

  City of Yuma

  Lake Havasu City

  Town of Buckeye

  Town of Camp Verde

  Town of Carefree

  Town of Cave Creek

  Town of Chino Valley

  Town of Clarkdale

  Town of Clifton

  Town of Eagar

  Town of Florence

  Town of Fountain Hills

  Town of Gila Bend

  Town of Gilbert

  Town of Guadalupe

  Town of Marana

  Town of Miami

  Town of Oro Valley

  Town of Paradise Valley

  Town of Prescott Valley

  Town of Queen Creek

  Town of Sahuarita

  Town of Springerville

  Town of Superior

  Town of Wickenburg

• Purpose —

  Pursuant to provisions of the Arizona School District Procurement Rules, the District intends to establish a contract(s) for qualified vendors to furnish, supply, and deliver miscellaneous computer parts, components, peripherals, and related accessories on an as-needed basis throughout the District. Products may include, but are not limited to, internal hardware components, replacement parts, accessories, and supporting equipment compatible with District-owned devices. 

  The District does not allow alternate or substitute items. Vendors must provide the exact products specified in the bid submission and award.

• Contract Administration and Operation —

  A.  Records.  Under A.A.C. R7-2-108, the School District shall be entitled to audit the books and records of the Contractor and any to the extent related to the performance of the contract or subcontract. The books and records shall be maintained by the contractor for a period of five years after completion of the contract and by the subcontractor for a period of five years after completion of the subcontract.

  B.  Non-Discrimination. The Contractor shall comply with State Executive Order No. 2009-09,and all other applicable Federal and State laws, rules and regulations, including the Americans with Disabilities Act.

  C. Inspection and Testing. The Contractor agrees to permit access to its facilities, Subcontractor facilities and the Contractor’s processes for producing the materials, at reasonable time for inspection of the materials and services covered under this Contract. The School District shall also have the right to test at its own cost the materials to be supplied under this Contract. Neither inspection at the Contractor’s facilities nor testing shall constitute final acceptance of the materials.  If the School District determines non-compliance of the materials, the Contractor shall be responsible for the payment of all costs incurred by the School District for testing and inspection.

  D. Notices.  Notices to the Contractor required by this Contract shall be made by the School District to the person indicated on the Offer and Acceptance Form submitted by the Contractor unless otherwise stated in the Contract.  Notices to the School District required by the Contract shall be made by the Contractor to the Solicitation Contact Person indicated on the Solicitation cover sheet, unless otherwise stated in the Contract.  An authorized Procurement Officer and an authorized Contractor representative may change their respective person to whom notices shall be given by written notice and an Amendment to the Contract shall not be necessary.

  E.  Advertising and Promotion of Contract. The Contractor shall not advertise or publish information for commercial benefit concerning this Contract without the prior written approval of the Procurement Officer.

  F.  Property of the School District.  Any materials, including reports, computer programs and other deliverables, created under this Contract are the sole property of the School District.  The Contractor is not entitled to a patent or copyright on those materials and may not transfer the patent or copyright to anyone else.  The Contractor shall not use or release these materials without the prior written consent of the School District.

• Counties —

  Apache County

  Cochise County

  Coconino County

  Gila County

  Graham County

  La Paz County

  Maricopa County

  Mohave County

  Navajo County

  Pima County

  Pinal County

  Santa Cruz County

  Yavapai County

  Yuma County

• Questions —

  All questions related to this solicitation shall be submitted in writing through OpenGov under the solicitation Questions & Answers tab.

  Any correspondence related to a solicitation shall refer to the appropriate solicitation number, page and paragraph number.  All questions shall be responded to as soon as possible. Each question should begin by referencing the Bid page number and section number to which it relates.

  Questions will not be accepted after 10:00 am, Wednesday, May 27, 2026.

• Inquiries —
  1. Duty to Examine. It is the responsibility of each Bidder to examine the entire Solicitation, seek clarification in writing, and check its Bid for accuracy before submitting the Bid. Lack of care in preparing a Bid shall not be grounds for withdrawing the Bid after the Bid due date and time nor shall it give rise to any Contract claim.

   

  2. Solicitation Contact Person. Any inquiry related to a Solicitation, including any requests for or inquiries regarding standards referenced in the Solicitation shall be directed solely to the Solicitation contact person. The Bidder shall not contact or direct inquiries concerning this Solicitation to any other employee unless the Solicitation specifically identifies a person other than the Solicitation contact person as a contact.

   

  3. Submission of Inquiries. The Procurement Officer or the person identified in the Solicitation as the contact for inquires may require that an inquiry be submitted in writing. Any inquiry related to a Solicitation shall refer to the appropriate Solicitation number, page, and paragraph. Do not place the Solicitation number on the outside of the envelope containing that inquiry since it may then be identified as a Bid and not be opened until after the Bid due date and time.

   

  4. Timeliness. Any inquiry shall be submitted as soon as possible and at least seven (7) days before the Bid due date and time. Failure to do so may result in the inquiry not being answered.

   

  5. No Right to Rely on Verbal Responses. Any inquiry that results in changes to the Solicitation shall be answered solely through a written Solicitation Amendment. A Bidder may not rely on verbal responses to inquiries.

   

  6. Solicitation Amendments.  The Solicitation shall only be modified by a Solicitation Amendment. Unless otherwise stated in the Solicitation, each Solicitation Amendment should be acknowledged by the person signing the bid.  Failure to acknowledge a material Solicitation Amendment or to follow the instructions for acknowledgement of the Solicitation Amendment may result in rejection of the bid.

   

  6. Pre-Bid Conference. If a Pre-Bid Conference has been scheduled under this Solicitation, the date, time, and location appear on the Solicitation cover sheet or elsewhere in the Solicitation. A Bidder should raise any questions it may have about the Solicitation or the procurement at that time. Statements made during a pre-bid conference are not an amendment to the solicitation. Material issues raised at the conference that result in changes to the Solicitation shall be answered solely through a written Solicitation Amendment. 

   

  7. Persons with Disabilities. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the appropriate Solicitation contact person. Requests shall be made as early as possible to allow time to arrange the accommodation.
• Sufficient Funds —

  The School District fully anticipates that sufficient funds will be available for this purchase, however funds are not currently available.  Any contract awarded under this bid will be conditioned upon the availability of funds.

• Current School District Members —

  1. Agua Fria Union High School District #216 
  2. Alhambra School District #68 
  3. Apache Junction Unified School District #43 
  4. Avondale Elementary School District #44 
  5. Balsz Elementary School District #31 
  6. Buckeye Elementary School District #33 
  7. Buckeye Union High School District #201 
  8. Cartwright Elementary School District #83 
  9. Casa Grande Elementary Schools 
  10. Casa Grande Union High Schools 
  11. Cave Creek Unified School District #93 
  12. Chandler Unified School District #80 
  13. Coolidge Unified School District #21 
  14. Creighton Elementary School District #14 
  15. Deer Valley Unified School District #97 
  16. Dysart Unified School District #89 
  17. East Valley Institute of Technology 
  18. Florence Unified School District #1 
  19. Fountain Hills Unified School District #98 
  20. Fowler Elementary School District #45 
  21. Gilbert Unified School District #41 
  22. Glendale Elementary District #40 
  23. Glendale Union High School District #205 
  24. Higley Unified School District #60 
  25. Isaac Unified School District #5 
  26. J.O Combs District #44 
  27. Kyrene School District 
  28. Laveen Elementary School District #59 
  29. Liberty Elementary School District #25 
  30. Litchfield Elementary School District #79 
  31. Littleton School District #65 
  32. Madison School District #38 
  33. Maricopa County Regional School District #509 
  34. Maricopa Unified School District #20
  35. Mesa Unified School District #4
  36. Morristown School District #75
  37. Murphy Elementary School District #21
  38. Nadaberg Elementary School District #81
  39. Osborn Elementary School District #8
  40. Palo Verde Elementary District #49
  41. Paradise Valley Unified School #69
  42. Payson Unified School District #10
  43. Pendergast School District #92
  44. Peoria Unified School District 
  45. Phoenix Elementary School District #1
  46. Phoenix Union High School District #210
  47. Queen Creek Unified School District #95
  48. Riverside School District #2 
  49. The Roosevelt Elementary School District #66
  50. Saddle Mountain Unified School District #90 
  51. Scottsdale School District 
  52. Stanfield Elementary School District #24
  53. Tempe School District #3
  54. Tempe Union High School District #213
  55. Tolleson Elementary School District #17 
  56. Tolleson Union High School District #214
  57. Union Elementary School District
  58. Washington Elementary School District #6
  59. West-Maricopa Education Center District #402
  60. Wickenburg Unified School District #9
  61. Wilson Elementary School District 

  Charter School Member
  62. Horizon Community Learning Center

   

• Contract Award —

  It is anticipated that a contract under this IFB will be awarded to multiple offerors.

• Higher Education / Technology Districts —

  Arizona State University

  Arizona Western College

  Central Arizona College

  Central Arizona Valley Institute of Technology (CAVIT)

  Cobré Valley Institute of Technology (CVIT)

  Cochise County Community College District

  Coconino County Community College District

  Dinè College

  East Valley Institute of Technology (EVIT)

  Gila Institute for Technology, a Joint Technology Education District (JTED)

  Graham County Community College District

  Maricopa Community College District

  MidWestern University (Glendale campus)

  Mohave Community College

  Mountain Institute JTED

  Northeast AZ Tech Institute of Voc Ed

  Northern Arizona University

  Northland Pioneer College

  Pima Association of Governments (PAG)

  Pima Community College

  Pima County Joint Technology District #11 (JTED)

  Pima Prevention Partnership dba Pima Partnership Academy,

  Pima Partnership High School & Phoenix Collegiate High School

  University of Arizona

  Western Arizona Vocational Educ (W.A.V.E.), a Joint Technology Education District #50

  Yavapai College

• Cost and Payments —

  A. Payments.  Payments shall comply with the requirements of A.R.S. §§ 35-341 and 35-342.  School District shall pay for goods and services within thirty (30) days of the School District’s receipt of goods or services and submission by Contractor of a complete and accurate invoice for payment.  The Purchase Order number must be referenced on the invoice.

  B.  Applicable Taxes.

        1.  Payment of Taxes by the School District.  The School District will pay only the rate and/or amount of taxes identified in the Bid and in any resulting Contract.

        2.  State and Local Transaction Privilege Taxes.  The School District is subject to all applicable state and local transaction privilege taxes.  Transaction privilege taxes apply to the sale and are the responsibility of the seller to remit.  Failure to collect taxes from the buyer does not relieve the seller from its obligation to remit taxes.

        3.  Tax Indemnification.  Contractor and all Subcontractors shall pay all federal, state, and local taxes applicable to its operation and any persons employed by the Contractor. Contractor shall, and require all Subcontractors to hold the School District harmless from any responsibility for taxes, damages and interest, if applicable, contributions required under federal, and/or state and local laws and regulations and any other costs including transaction privilege taxes, unemployment compensation insurance, Social Security and Worker’s Compensation.

        4.  IRS W-9.  In order to receive payment under any resulting Contract, Bidder shall have a current I.R.S. W-9 Form on file with the School District.

  C.  Availability of Funds for the Next Fiscal Year. Funds may not presently be available for performance under this Contract beyond the current fiscal year. No legal liability on the part of the School District for any payment may arise under this Contract beyond the current fiscal year until funds are made available for performance of the Contract. The School District will make reasonable efforts to secure such funds.

• Bid Preparation —
  1. Forms. A bid shall be submitted either on the forms provided in this Solicitation or their substantial equivalent.  Any substitute document for the forms provided in this Solicitation will be legible and contain the same information requested on the form.

   

  2.  Modifications. Modifications shall not be permitted after Bids have been opened except as otherwise provided under A.A.C. R7-2-1030.

   

  3. Evidence of Intent to be Bound. Failure to submit verifiable evidence of intent to be bound, such as an original signature, shall result in rejection of the Bid.

   

  4. Exceptions to Terms and Conditions. All exceptions included with the Bid shall be submitted in the Deviations and Exceptions section in which the Bidder clearly identifies the specific paragraphs of the Solicitation where the exceptions occur.  Any exceptions not included in such a section shall be without force and effect in any resulting Contract unless such exception is specifically referenced by the Procurement Officer in a written statement.  The Bidder’s preprinted or standard terms will not be considered as a part of any resulting Contract. A Bid that takes exception to a material requirement of any part of the Solicitation, including terms and conditions, shall be rejected.

   

  5. Subcontracts.  Bidder shall clearly list any proposed subcontractors and the subcontractor’s proposed responsibilities in the Bid.

   

  6. Cost of Bid Preparation.  The School District will not reimburse any Bidder the cost of responding to a Solicitation.

   

  7. Solicitation Amendments. Unless otherwise stated in the Solicitation, each Solicitation Amendment should be acknowledged by the person signing the Bid.  Failure to acknowledge a material Solicitation Amendment or to follow the instructions for acknowledgement of the Solicitation Amendment may result in rejection of the Bid. 

   

  8. Federal Excise Tax. School District are exempt from Federal Excise Tax on manufactured goods. Exemption Certificates will be prepared upon request. 

   

  9. Provision of Tax Identification Numbers. Bidders are required to provide their Arizona Transaction Privilege Tax number and/or Federal Tax Identification number, if applicable, in the space provided on the Offer and Acceptance Form and provide the tax rate and amount, if applicable, on the Price Sheet.  

   

  10. Identification of Taxes in Bid.  School Districts are subject to all applicable state and local transaction privilege taxes.  If Arizona resident Bidders do not indicate taxes on a separate item in the Bid, the School District will conclude that the price(s) bid includes all applicable taxes.  At all times, payment of taxes and the determination of applicable taxes are the sole responsibility of the Bidder.

   

  11. Disclosure. If the Firm, business, or person submitting this Bid has been debarred, suspended, or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any federal, state, or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the Bidder must fully explain the circumstances relating to the preclusion or proposed preclusion in the Bid. The Bidder shall include a letter with its Bid setting forth the name and address of the governmental unit, the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating the suspension or debarment. If suspension or debarment is currently pending, a detailed description of all relevant circumstances including the details enumerated above must be provided.
  12. Solicitation Order of Precedence. In the event of a conflict in the provisions of this Solicitation and any subsequent contracts, the following shall prevail in the order set forth below:

   

  1. Amendments;
  2. Special Terms and Conditions;
  3. Uniform General Terms and Conditions;
  4. Scope of Work/Specifications;
  5. Attachments;
  6. Exhibits;
  7. Special Instructions to Bidders;
  8. Uniform Instructions to Bidders

   

  13. Delivery.  Unless stated otherwise in the Solicitation, all prices shall be F.O.B. Destination and shall include all delivery and unloading at the destination(s).
• Survey Results —

  While all GPPCS members are eligible to use this contract. The following entities have specifically expressed an interest in using these contracts via survey conducted by the lead district. Estimated annual expenditures have been included.

• Insurance —

  Bidder agrees to maintain such insurance as will fully protect Bidder and the School District from any and all claims under any workers’ compensation statute or unemployment compensation laws, and from any and all other claims of any kind or nature for damage to property or personal injury, including death, made by anyone, that may arise from work or other activities carried on, under, or facilitated by this Agreement, either by Bidder, its employees, or by anyone directly or indirectly engaged or employed by Bidder.  Bidder agrees to maintain such automobile liability insurance as will fully protect Bidder and the School District for bodily injury and property damage claims arising out of the ownership, maintenance or use of owned, hired or non-owned vehicles used by Bidder or its employees, while providing services to the School District.

  Successful Bidder may be required to provide proof of and maintain comprehensive general liability insurance with a limit of not less than $1,000,000 per occurrence and $2,000,000 aggregate coverage with a deductible of not more than $5,000 and naming Chandler Unified School District as an additional insured party. 

  Successful Bidder may be required to submit proof of and maintain Worker’s Compensation and Employer’s Liability Insurance as required by law.

• Political Agencies —

  Arizona School for the Deaf and the Blind

  Arizona Supreme Court

  Central Arizona Project

  Court of Appeals, Division One

  Housing Authority of Maricopa County

  Maricopa Association of Governments

  Maricopa Integrated Health System

  Northern Arizona Council of Governments (NACOG)

  Northern Arizona Intergovernmental Public Trans (NAIPTA)

  Phoenix-Mesa Gateway Airport Authority

  Regional Transportation Authority (RTA)

  Superior Court of Arizona, Maricopa County

  Tucson Airport Authority

  Valley Metro Regional Public Transit Authority

• Multiple Award —

  The School District reserves the right to make a multiple award to more than one Bidder. Contracts will be awarded by individual line item, by groups of line items, incrementally, by region or by location.  The award will be limited to the least number of Bidders that the School District determines is necessary to meet the needs of the School District.  

• Contract Changes —

  A.  Amendments.  This Contract is issued under the authority of the Procurement Officer who signed this Contract. The Contract may be modified only through a Contract Amendment within the scope of the Contract signed by the Procurement Officer. Changes to the Contract, including the addition of work or materials, the revision of payment terms, or the substitution of work or materials, directed by an unauthorized employee or made unilaterally by the Contractor are violations or the Contract and or applicable law. Such changes, including unauthorized written Contract Amendments, shall be void and without effect, and the Contractor shall not be entitled to any claim and this Contract based on those changes.

  B. Subcontracts. The Contractor shall not enter into any Subcontract under this Contract without the advance written approval of the Procurement Officer. The Subcontract shall incorporate by reference the terms and conditions of this Contract. 

  C.  Assignment and Delegation. The Contractor shall not assign any right nor delegate any duty under this Contract without the prior written approval of the Procurement Officer. The Procurement Officer shall not unreasonably withhold approval.

• Affordable Care Act —

  Bidder understands and agrees that is shall be solely responsible for compliance with the Patient Protection and Affordable Care Act, Public Law 111-148 and the Health Care and Education Reconciliation Act, Public Law 111-152 (collectively the Affordable Care Act “ACA”).  Bidder shall bear sole responsibility for providing health care benefits for its employees who provide services to the School District as required by state or federal law.

• Submission of Bid —

  A.  Electronic Submission.  Electronic submissions through OpenGov are required. Hard copy proposals shall be rejected.

  B.   Bid Amendment or Withdrawal. A Bidder may modify or withdraw a Bid in writing at any time before Bid opening if the modification or withdraw is received before the Bid due date and time at the location designated in the Invitation for Bid.  A Bid may not be amended or withdrawn after the Bid due date and time except as otherwise provided under A.A.C. R7-2-1028 and R7-2-1030.

  C.  Public Record. Under applicable law, all Bids submitted and opened are public records and must be retained by the School District. Bids shall be open to public inspection after Contract award, except for such Bids deemed to be confidential by the School District, pursuant to A.A.C. R7-2-1006.  If a Bidder believes that information in its Bid contains confidential trade secrets or other proprietary data not to be disclosed as otherwise required by A.R.S. § 39-121, a statement advising the school district of this fact shall be provided on the Confidential/Proprietary Submittals page and the information shall be so identified wherever it appears. Contract terms and conditions, pricing, and information generally available to the public are not considered confidential information under this Section. 

  D. Non-collusion, Employment, and Services. By signing the Offer and Acceptance form or other official contract form, the Bidder certifies that: 

       1.  The prices have been arrived at independently, without consultation, communication or Agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor; the prices which have been quoted have not been nor will not be disclosed directly or indirectly to any other Bidder or to any competitor; nor attempt has been made or will be made to induce any person or firm to submit or not to submit, a Bid for the purpose of restricting competition.  It did not involve collusion or other anti-competitive practices in connection with the preparation or submission of its Bid; and

       2.  It does not discriminate against any employee, applicant for employment, or person to whom it provides services because of race, color, religion, sex, national origin, or disability, and that it complies with all applicable federal, state, and local laws and executive orders regarding employment; and

       3.  Neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or otherwise lawfully prohibited from participating in any public procurement activity, including, but not limited to, being disapproved as a subcontractor of any public procurement unit or other governmental body; and

        4. No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a Cooperative Agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement.

       5.  Bidder has taken steps and exercised due diligence to ensure that Bidder has not offered, conferred, or agreed to confer any personal gift or benefit on a person who supervises or participates in contracts, purchases, payments, claims or other financial transactions, or on a person who supervises or participates in planning, recommending, selecting or contracting for materials, services, goods, construction or construction services of the School District, in accordance with A.R.S. § 15-213(O) and A.A.C. R7-2-1003(J).

• Fire Districts —

  Arizona Fire and Medical Authority (Sun City West Fire District, Sun Lakes Fire District, Tonopah Fire District, Wittmann Fire District)

  Central Yavapai Fire District

  Copper Canyon Fire and Medical District

  Drexel Heights Fire District

  Golder Ranch Fire District

  Hellsgate Fire Department

  Mt. Lemmon Fire District

  Northern Arizona Consolidated Fire District

  Northwest Fire District

  Superstition Mtn Community Facilities District

  Three Points Fire District

  Verde Valley Fire District

• Risk and Liability —

  A. Risk of Loss. The Contractor shall bear all loss of conforming material covered under this Contract until received by authorized personnel at the location designated in the purchase order or Contract. Mere receipt does not constitute final acceptance. The risk of loss for nonconforming materials shall remain with the Contractor regardless of receipt.

  B.  General Indemnification. To the extent permitted by law, the School District shall be indemnified and held harmless by the Contractor for its vicarious liability as result of entering into this Contract.  Each party to this Contract is responsible for its own negligence.  

  C.  Indemnification - Patent and Copyright.  To the extent permitted by law, the Contractor shall indemnify and hold harmless the School District against any liability, including costs and expenses, for infringement of any patent, trademark, or copyright arising out of Contract performance or use by the School District of materials furnished or work performed under this Contract. The School District shall reasonably notify the Contractor of any claim for which it may be liable under this paragraph.

  D.  Force Majeure.

       1.    Except for payment of sums due, neither party shall be liable to the other nor deemed in default under this Contract if and to the extent that such party’s performance of this Contract is prevented by reason of force majeure. The term “force majeure” means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence. Without limiting the foregoing, force majeure includes acts of God; acts of the public enemy; war; riots; strikes; mobilization; labor disputes; civil disorders; fire; flood; lockouts; injections-intervention-acts; or failures or refusals to act by government authority; and other similar occurrences beyond the control of the party declaring force majeure which such party is unable to prevent by exercising reasonable diligence. 

       2.    Force Majeure shall not include the following occurrences:

             a.    Late delivery of equipment or materials caused by congestion at a manufacturer’s   plant or elsewhere, or an oversold condition of the market; or
             b.    Late performance by a Subcontractor unless the delay arises out of a force majeure occurrence in accordance with this force majeure term and condition; or
             c.    Inability of either the Contractor or any Subcontractor to acquire or maintain any required insurance, bonds, licenses, or permits.

       3.    If either party is delayed at any time in the progress of the work by force majeure, the delayed party shall notify the other party in writing of such delay, as soon as is practicable and no later than the following working day, of the commencement thereof and shall specify the causes of such delay in such notice. Such notice shall be delivered or mailed certified-return receipt requested, and shall make a specific reference to this article, thereby invoking its provisions. The delayed party shall cause such delay to cease as soon as practicable and shall notify the other party in writing when it has done so. The time of completion shall be extended by Contract Amendment for a period of time equal to the time that results or effects of such delay prevent the delayed party from performing in accordance with this Contract.

       4.    Any delay or failure in performance by either party hereto shall not constitute default hereunder or give rise to any claim for damages or loss of anticipated profits if such delay or failure is caused by force majeure.

  E.  Third Party Antitrust Violations. The Contractor assigns to the School District any claim for overcharges resulting from antitrust violation the extent that those violations concern materials of services supplied by third parties to the Contractor toward fulfillment of this Contract.

• Additional Proposal Information —

  A.  Unit Price Prevails. Where applicable, in the case of discrepancy between the unit price or rate and the extension of that unit price or rate, the unit price or rate shall govern.

  B.  Taxes. The amount of any applicable transaction privilege or use tax of a political subdivision of this state will not be a factor when determining lowest Offeror.

  C.  Bid Acceptance Period.  A Bidder submitting a Bid under this Solicitation shall hold its Bid open for the number of days from the due date that is stated in the Solicitation. If the Solicitation does not specifically state a number of days for the Bid acceptance, the number of days shall be ninety (90).   

  D. Disqualification.   A Bid from a Bidder who is currently debarred, suspended or otherwise lawfully prohibited from any public procurement activity may be rejected. 

  E. Waiver and Rejection Rights. Notwithstanding any other provision of this solicitation, the School District reserves the right to:
       1.    Waive any minor informality;
       2.    Reject any and all Bid or portions thereof; or
       3.    Cancel a solicitation.

• Licenses —

  Successful Bidder shall maintain in current status all federal, state, and local licenses and permits required by the operation of the business conducted by the Bidder.

• Evaluation and Award Basis —

  Per A.A.C. R7-2-1031, the Bids will be initially evaluated for conforming to the requirements of the Bid.  All those responsible and responsive bidders who met the technical requirements will then be evaluated for pricing and specification of products.   

  A. Cost– While cost is a significant factor in considering the placement of the awards, it is not the only factor. To ensure a fair and equitable comparison among all bidders, the District requires a price for every item listed in the Market Basket Bid Cost Form. In the event a vendor submits a "No Bid" or leaves a line item blank, the District reserves the right to assign the highest unit price submitted by any other responsive bidder for that specific item to the "No Bid" slot for evaluation purposes only; or deem the bid non-responsive if the "No Bid" items constitute more than 60% of the total market basket value. 

  B. Conformity to the exact requirements of this Bid
  C. Length of time pricing is held and product delivery timeframes
  D. Past service and performance- Performance Evaluation Survey

  In accordance with A.A.C. R7-2-1024(B.1.c) the School District shall consider partial bids for award of a contract under this IFB.

  All Bids shall be open for public inspection after award of contract, except to the extent the Bidder designates, and the School District concurs, that trade secrets or other proprietary data contained in the Bid documents remain confidential in accordance with A.A.C R7-2-1006 and R7-2-1016.

• Warranties —

  A.  Liens. The Contractor warrants that the materials supplied under this Contract are free of liens.

  B. Quality. Unless otherwise modified elsewhere in these terms and conditions, the Contractor warrants that for one year after acceptance by the School District of the materials or services, they shall be:

       1.    A quality to pass without objection in the trade under the Contract description;

       2.    Fit for the intended purposes for which the materials or services are used;

       3.    Within the variations permitted by the Contract and are of even kind, quality, and quality within each unit and among all units;

       4.    Adequately contained, packaged and marked as the Contract may require; and

       5.    Conform to the written promises or affirmations of fact made by the Contractor.

  C. Fitness. The Contractor warrants that any material or service supplied to the School District shall fully conform to all requirements of the Solicitation and all representations of the Contractor, and shall be fit for all purposes and uses required by the Contract.

  D.  Inspection/Testing. The warranties set forth in subparagraphs A through C of this paragraph are not affected by inspection/ testing of or payment for the materials or services by the School District.

  E.  Exclusions. Except as otherwise set forth in this Contract, there are no express or implied warranties or merchant ability fitness.

  F.  Compliance with Applicable Laws. The materials and services supplied under this Contract shall comply with all applicable federal, state and local laws, and the Contract shall maintain all applicable licenses and permits.

  G.  Survival of Rights and Obligations after Contract Expiration or Termination.

       1.    Contractor’s Representations and Warranties.  All representations and warranties made by the Contractor under this Contract shall survive the expiration of termination hereof.  

       2.    Purchase Orders.  The Contractor shall, in accordance with all terms and conditions of the Contract, fully perform and shall be obligated to comply with all purchase orders received by the Contractor prior to the expiration or termination hereof, unless otherwise directed in writing by the Procurement Offices, including, without limitation, all purchase orders received prior to but not fully performed and satisfied at the expiration or termination of this Contract.

• Misc. Agencies —

  Central Arizona Water Conservation District (CAWCD)

  Community Hospital Association dba Wickenburg Community Hospital

  Metropolitan Domestic Water Improvement District

  North Country Community Health Center

  Northern Gila County Sanitary District

  Pima County School Reserve Fund

  Pine-Strawberry Water Improvement District

  Western Arizona Council of Governments

• Safety —

  Bidder, at its own expense and at all times, shall take all reasonable precautions to protect persons and the School District property from damage, loss or injury resulting from the activities of Bidder, its employees, its subcontractors, and/or other persons present.  Bidder will comply with all specific job safety requirements promulgated by any governmental authority, including without limitation, the requirements of the Occupational Safety Health Act of 1970.

  All items supplied on this contract must comply with the current applicable occupational safety and health standards of the State of Arizona Industrial Commission, the National Electric Code, and the National Fire Protection Association Standards.

• Award —

  A. Number or Types of Awards. Where applicable, the School District reserves the right to make multiple awards or to award a Contract by individual line items, by a group of line items, by an incremental award or by Region, as indicated within the Special Instructions, Terms and Conditions.  The award will be limited to the least number of Offerors that the School District determines is necessary to meet the needs of the School District.

  B. Contract Commencement.  A Bid does not constitute a Contract nor does it confer any rights on the Bidder to the award of a Contract. A Contract is not created until the Bid is accepted in writing by the School District/Public Entity with an authorized signature on the Offer and Acceptance Form. A letter or other notice of award or of the intent to award shall not constitute acceptance of the Bid.

  C.  Effective Date.  The effective date of this Contract shall be the date that the Procurement Officer signs the Offer and Acceptance Form or other official contract form, unless another date is specifically stated in the Contract.  

  D.  Final Acceptance. Final acceptance for each participating School District will be contingent upon the approval of their Governing Board, if applicable.

• School District's Contractual Remedies —

  A.  Right to Assurance. If the School District in good faith has reason to believe that the Contractor does not intend to or is unable to perform or continue performing the Contract, the Procurement Officer may demand in writing that the Contractor give a written assurance of intent or ability to perform. Failure by the Contractor to provide written assurance within the number of days specified in the demand may, at the School District’s option, be the basis for terminating the Contract under the Uniform General Terms and Conditions.

  B. Stop Work Order.  

        1.    The School District may, at any time, by written order to the Contractor, require the Contractor to stop all or any part, of the work called for by this Contract for a period of up to ninety (90) days after the order is delivered to the Contractor, and for any further period to which the parties may agree.  The order shall be specifically identified as a stop work order issued under this clause.  Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage.

        2.    If a stop work order issued under this clause is canceled or the period of the order or any extension expires, the Contractor shall resume work.  The Procurement Officer shall make an equitable adjustment in the delivery schedule or Contract price, or both, and the Contract shall be amended in writing accordingly.

  C. Non-exclusive Remedies. The rights and the remedies of the School District under this Contract are not exclusive.

  D. Nonconforming Tender.  Materials supplied under this Contract shall fully comply with the Contract. The delivery of materials or a portion of the materials in an installment that do not fully comply constitutes a breach of Contract. On delivery of nonconforming materials, the School District may terminate the Contract for default under applicable termination clauses in the Contract, exercise any of its remedies under the Uniform Commercial Code, or pursue any other right or remedy available to it.

  E.  Right to Offset.  The School District shall be entitled to offset against any sums due the Contractor, any expenses or costs incurred by the School District or damages assessed by the School District concerning the Contractor’s nonconforming performance or failure to perform the Contract, including expenses, costs and damages described in the Uniform General Terms and Conditions. 

• Protests —

  A protest shall comply with and be resolved according to Arizona Department of Education School District Procurement Code Rule A.A.C. R7-2-1141 through R7-2-1153. Protests shall be in writing and be timely filed with the School District Representative as listed in the Special Instructions to Bidders.

  A.  A protest shall include:

        1.    The name, addresses, and telephone number of the interested party
        2.    The signature of the interested party or the interested party's representative;
        3.    Identification of the purchasing agency and the Solicitation or Contract number;
        4.    A detailed statement of the legal and factual grounds of the protest including copies of relevant documents; and 
        5.    The form of relief requested.

  B.  The interested party shall supply promptly any other information requested the School District representative within 10 days of the request.

  C. Protests based upon alleged improprieties in a solicitation that are apparent before the due date and time for responses to the solicitation, shall be filed before the due date and time for responses to the solicitation.

  D. In cases other than those covered in section C of this section, the interested party shall file the protest within 10 days after the school district makes the procurement file available for public instruction.  

  E. The interested party may file a written request for an extension of the time limit for protest filing.  The written request for an extension shall be filed with the School District Representative before the expiration of the time limit and shall set forth good cause as to the specific action or inaction of the school district that resulted in the interested party being unable to file the protest within the 10 days.  The School District representative shall approve or deny the request in writing, state the reasons for the determination, and, if an extension is granted, set forth a new date for submission of the filing.

• Fingerprint Requirements —

  Fingerprint clearance cards may be required for this contract.

  The School District may, at its sole discretion, require evidence of compliance during the evaluation process or contract term.  Should the School District request evidence of compliance, the Contractor and any proposed subcontractors shall have five (5) working days from receipt of the request to supply adequate information.  Failure to supply the requested information or if the School District suspects or finds the Contractor or any of its subcontractors are not in compliance, the School District may pursue any and all remedies allowed by law, including, but not limited to: non consideration of contract award, suspension of work, termination of the contract for default, and suspension and/or debarment of the Contractor.  All costs associated with verification and any remedies are the sole responsibility of the Contractor and any proposed subcontractor.

• School Districts —

  Agua Fria Union High School District # 216

  Ajo Unified School District #15

  Alhambra Elementary School District # 68

  Altar Valley School District #51

  Amphitheater Unified School District #10

  Antelope Union High School #50

  Apache Junction Unified School District # 43

  Arlington Elementary School District #47

  Ash Fork Joint Unified School District

  Avondale Elementary School District #44

  Bagdad Unified School District

  Balsz Elementary School District #31

  Beaver Creek School District #26

  Benson Unified School District #9

  Bisbee Unified School District #2

  Blue Ridge Unified School District #32

  Bonita School District #6

  Bouse Elementary School District

  Buckeye Elementary School District #33

  Buckeye Union High School District #201

  Bullhead City Elementary School District #15

  Camp Verde Unified School District #28

  Canon School District

  Cartwright Elementary School District #83

  Casa Blanca Middle School dba Vah Ki Middle School

  Casa Grande Elementary School District

  Casa Grande Union High School District

  Catalina Foothills Unified School District #16

  Cave Creek Unified School District #93

  Cedar Unified School District #25

  Chandler Unified School District # 80

  Chinle Unified School District #24

  Chino Valley Unified School District #51

  Clarkdale-Jerome School District #3

  Cochise County Accommodation School District

  Coconino County Regional Accommodation District #99

  Colorado River Union High School District

  Concho Elementary School District #6

  Continental Elementary School District #39

  Coolidge Unified School District #21

  Cottonwood-Oak Creek School District #6

  Crane Elementary School District # 13

  Creighton School District #14

  Deer Valley Unified School District #97

  Double Adobe Elementary School District #45

  Douglas Unified School District #27

  Duncan Unified School District

  Dysart Unified School District # 89

  Eloy Elementary School District #11

  Elfrida Elementary School District #12

  Flagstaff Unified School District # 1

  Florence Unified School District # 1

  Flowing Wells Unified School District #8

  Fort Huachuca Accommodation School District

  Fort Thomas Unified School District #7

  Fountain Hills Unified School District #98

  Fowler Elementary School District #45

  Gadsden Elementary School District # 32

  Ganado Unified School District #20

  Gila Bend Unified Schools

  Gilbert Unified School District #41

  Glendale Elementary School District #40

  Glendale Union High School District

  Globe Unified School District #1

  Grand Canyon Unified School District #4

  Hackberry Elementary School District #3

  Heber-Overgaard Unified School District #6

  Higley Unified School District #60

  Holbrook Unified School District #3

  Hopi Junior Senior High School

  Horizon Community Learning Center / Horizon

  Charter School

  Humboldt Unified School District #22

  Hyder Elementary School District #6

  Indian Oasis-Baboquivari School District #40

  Isaac Elementary School District # 5

  J.O. Combs Elementary School District #44

  Joseph City Unified School District #2

  Kayenta Unified School District #27

  Kin Dah Lichi’I’ Olta, Inc.

  Kingman Unified School District #20

  Kyrene Elementary School District #28

  Lake Havasu Unified School District # 1

  Laveen Elementary School District #59

  Liberty Elementary School District #25

  Litchfield Elementary School District #79

  Littlefield Unified School District #9

  Littleton Elementary School District #65

  Madison Elementary School District #38

  Maine Consolidated School District

  Mammoth-San Manuel Unified School District #8

  Marana Unified School District #6

  Maricopa Regional School District #509

  Maricopa Unified School District

  Mary C. O’Brien ASD

  Mayer Unified School District #43

  Mesa Unified School District # 4

  Miami Unified School District #40

  Mingus Union High School District #4

  Mobile Elementary School District #86

  Mohave Valley Elementary School District #16

  Mohawk Valley School District # 17

  Morenci Unified School District #18

  Morristown Elementary School District #75

  Murphy Elementary School District #21

  Naco Unified School District #9

  Nadaburg Elementary District #81

  Nogales Unified School District #1

  Oracle Elementary School District #2

  Osborn Elementary School District #8

  Page Unified School District #8

  Palo Verde Elementary School District #49

  Paloma Elementary School District #94

  Palominas Elementary School District #49

  Paradise Valley Unified School District #69

  Parker Unified School District #27

  Patagonia Elementary School District #6

  Patagonia Union High School District #92

  Payson Unified School District #10

  Peach Springs Unified School District #8

  Pendergast School District #92

  Peoria Unified School District #11

  Phoenix Elementary School District # 1

  Phoenix Union High School District #210

  Picacho Elementary School District #33

  Pima Unified School District #6

  Pine Strawberry Elementary School District #12

  Pinon Unified School District #4

  Pomerene Elementary School District #64

  Prescott Unified School District #1

  Quartzsite Elementary School District #4

  Queen Creek Unified School District # 95

  Ray Unified School District #3

  Red Mesa Unified School District #27

  Riverside Elementary School District #2

  Roosevelt Elementary School District # 66

  Round Valley Unified School District #10

  Sacaton Elementary School District # 18

  Saddle Mountain Unified School District #90

  Safford Unified School District #1

  Sahuarita Unified School District #30

  San Carlos Unified School District #20

  Sanders Unified School District #18

  San Simon Unified School District #18

  Santa Cruz Valley Unified School District #35

  Santa Cruz Valley Union High School District #840

  Scottsdale Unified School District # 48

  Sedona-Oak Creek Unified School District #9

  Seligman Unified School District #40

  Sentinel Elementary School District #71

  Shonto Preparatory Schools

  Show Low Unified School District #10

  Sierra Vista Unified School District # 68

  Snowflake Unified School District #5

  Somerton Elementary School District #11

  Sonoita Elementary School District #25

  Stanfield Elementary School District #24

  St. David Unified School District #21

  St. Johns Unified School District

  Sunnyside Unified School District #12

  Superior Unified School District #15

  Tanque Verde Unified School District #13

  Tempe Elementary School District # 3

  Tempe Union High School District # 213

  Thatcher Unified Schools

  Toltec Elementary School District #22

  Tolleson Elementary School District #17

  Tolleson Union High School District # 214

  Tombstone Unified School District #1

  Tuba City Unified School District #15

  Tucson Unified School District

  Union Elementary School District #62

  Vail Unified School District #20

  Valley Union High School District #22

  Vernon Elementary School District

  Washington Elementary School District # 6

  Wellton Elementary School District #24

  West-MEC District #402

  Whiteriver Unified School District #20

  Wickenburg Unified School District #9

  Willcox Unified School District

  Williams Unified School District #2

  Wilson Elementary School District #7

  Window Rock Unified School District #8

  Winslow Unified School District #1

  Young Public-School District

  Yuma Elementary School District # 1

  Yuma Union High School District # 70

• Survey Results —

  While all SAVE members are eligible to use this contract. The following entities have specifically expressed an interest in using these contracts via survey conducted by the lead district. 

   

  <<ATTENTION BUYERS - INSERT LIST OF SCHOOL DISTRICTS AND ESTIMATED SPEND FROM SURVEY RESULTS>>

• Contract Termination —

  A. Cancellation for Conflict of Interest. Per A.R.S. § 38-511 and A.A.C. R7-2-1087 (F) the School District may cancel this Contract within three (3) years after Contract execution without penalty or further obligation if any person significantly involved in initiating, negotiating, securing, drafting, or creating the Contract on behalf of the School District is or becomes at any time while the Contract or an extension the Contract is in effect, an employee of or a consultant to any other party to this Contract with respect to the subject matter of the Contract. The cancellation shall be effective when the Contractor receives written notice of the cancellation unless the notice specifies a later time. 

  B.  Personal Gift or Benefits The School District may, by written notice, terminate this Contract, in whole or in part, if the School District determines that any person or vendor has offered, conferred or agreed to confer any personal gift or benefit on any employee of the School District who supervised or participated in the planning, recommending, selecting or contracting of the Contract, in accordance with A.R.S. § 15-213(O) and A.A.C. R7-2-1087(G).

  C.  Employment or Gratuities.  The School District may, by written notice, terminate this Contract, in whole or in part, if the School District determines that employment or gratuity was offered or made by the Contractor or a representative of the Contractor to any officer or employee of the School District for the purpose of influencing the outcome of the procurement or securing the Contract, an amendment to the Contract, or favorable treatment concerning the Contract, including the making of any determination or decision about Contract performance in accordance with A.A.C. R7-2-1087(H).

  D.  Suspension or Debarment.  The School District may, by written notice to the Contractor, immediately terminate this Contract if the School District determines that the Contractor has been disbarred, suspended or otherwise lawfully prohibited from participating in any public procurement activity, including but not limited to, being disapproved as a Subcontractor of any public procurement unit or other governmental body.

  E.  Termination for Convenience.  The School District reserves the right to terminate the Contract, in whole or in part at any time, when in the best interests of the School District without penalty recourse. Upon receipt of the written notice, the Contractor shall immediately stop all work, as directed in the notice, notify all Subcontractors of the effective date of the termination and minimize all further costs to the School District. In the event of termination under this paragraph, all documents, data and reports prepared by the Contractor under the Contract shall become the property of and be delivered to the School District. The Contractor shall be entitled to receive just and equitable compensation for work in progress, work completed, and materials accepted before the effective date of the termination.  The cost principles and procedures provided in A.A.C. R7-2-1125 shall apply.

  F. Termination for Default.

         1.    In addition to the rights reserved in the Uniform Terms and Conditions, the School District reserves the right to terminate the Contract in whole or in part due to the failure of the Contractor to comply with any term or condition of the Contract, to acquire and maintain all required insurance policies, bonds, licenses and permits, or to make satisfactory progress in performing the Contract.  The Procurement Officer shall provide written notice of the termination and the reasons for it to the Contractor.

        2.    Upon termination under this paragraph, all documents, data and reports prepared by the Contractor under the Contract shall become the property of and be delivered to the School District.

        3.    The School District may, upon termination of this Contract, procure, on terms and in the manner that it deems appropriate, materials and services to replace those under this Contract. The Contractor shall be liable to the School District for any excess costs incurred by the School District re-procuring the materials or services.

  G. Continuation of Performance through Termination.  The Contractor shall continue to perform, in accordance with the requirements of the Contract, up to the date of termination, as directed in the termination notice

• Registered Sex Offender Restrictions —

  Pursuant to award, Bidder agrees that no employee of the Firm or subcontractor of the Firm, who is required to register as a sex offender, pursuant to A.R.S. § 13-3821, will perform work on the School District  premises or equipment at any time when District students are, or are reasonably expected to be, present. Bidder further agrees that a violation of this condition shall be considered a material breach and may result in the cancellation of the award at the School District’s discretion.

• Contract Claims —

  All Contract claims and controversies under this Contract shall be resolved according to A.R.S. § 15-213 and rules adopted thereunder.

• Terms of Award —

  Per A.A.C. R7-2-1024(B)(1)(i), it is the intent of the School District to award a multi-term contract, beginning July 1st, 2026 and continuing through June 30, 2027. If all conditions are met during this period of time, the School District reserves the right to extend this contract for up to four (4) additional years if all parties are in agreement. Should all renewals be executed the final expiration date will be June 30, 2031.  However, no contract exists unless and until a purchase order is issued each fiscal year. 

• Product Delivery —

  Any item delivered that does not meet specifications or is received in an unsatisfactory condition and is in a damaged or unusable condition must be picked up by the offeror immediately and replaced to the School District’s satisfaction at no additional charge, or issue full credit.  

• Gift Policy —

  The School District will accept no gifts, gratuities or advertising products from Offerors. The School District has adopted a zero tolerance policy concerning Offeror gifts. The School District may request product samples from Offerors for official evaluation with disposal of those said samples at the discretion of the Procurement Officer.

• Integrity of Bid —

  By signing this bid, the bidder affirms that the bidder has not given, nor intends to give any time hereafter any economic opportunity, future employment, gift, loan gratuity, special discount, trip favor, or service to any employee of the School District in connection with the submitted Bid.  Failure to sign the bid, or signing it with a false statement, shall void the submitted Bid or any resulting contract.

• Authority —

  This solicitation as well as any resulting contract is issued under the authority of the Governing Board or designee.  No alteration or any resulting contract may be made without the express written approval of the School District in a form of an official contract amendment.  Any attempt to alter any contract without such approval is a violation of the contract and the School District Procurement Rules.  Any such action is subject to legal and contractual remedies available to the School District inclusive of, but not limited to, contract cancellation, suspension and/or debarment of the contractor.

• Guarantees by the Successful Bidder(s) —

  Bidder guarantees that equipment or material offered is standard, new, and as required by the specifications.  Every item delivered must be guaranteed against faulty material and workmanship for a period of at least one (1) year from the date of purchase.  If during this period such faults develop, the successful Bidder agrees to replace the item affected without cost to the School District.

• Minimum —

  The volume of value of purchase under the resultant contract(s) is unknown. The School District shall not be bound to purchase a minimum quantity during the contract period.  The quantities listed are an estimated amount based upon previous usage. The School District reserves the right to increase or decrease any estimated quantities.

• Offshore Performance —

  Due to security and identity protection concerns, direct services under any subsequent contract shall be performed within the borders of the United States.  Any services that are described in the specifications or scope of work that directly serve the school district(s) or charter school(s) or its clients and may involve access to secure or sensitive data or personal client data or development or modification of software for the State shall be performed within the borders of the United States.  Unless specifically stated otherwise in the specifications, this definition does not apply to indirect or “overhead” services, redundant back-up services or services that are incidental to the performance of the contract.  This provision applies to work performed by subcontractors at all tiers.

• Non-Exclusive Contract —

  Any contract resulting from this solicitation shall be awarded with the understanding and agreement that it is for the sole convenience of the School District.  

  The School District reserves the rights to obtain like goods or services from other sources. The School District reserves the right to accept monetary or material good donations from other sources when deemed beneficial to the School District. 

• Contractor's Employment Eligibility —

  By entering the contract, Contractor warrants compliance with A.R.S. § 41-4401, A.R.S. § 23-214, the Federal Immigration and Nationality Act (FINA), and all other federal immigration laws and regulations.

  The School District may request verification of compliance from any Contractor or Subcontractor performing work under this contract.  The School District reserves the right to confirm compliance in accordance with applicable laws.

  Should the School District suspect or find that the Contractor or any of its Subcontractors are not in compliance, the School District may pursue any and all remedies allowed by law, including, but not limited to:  suspension of work, termination of the contract for default, and suspension and/or debarment of the Contractor.  All costs necessary to verify compliance are the responsibility of the contractor.

• No Israel Boycott Certification —

  For contracts with a value of $100,000 or more to acquire or dispose of services, supplies, information technology or construction, the Bidder shall certify that it is not currently engaged in, and agrees for the duration of the contract to not engage in, a boycott of goods or services from Israel.

• Inspection —

  All materials are subject to final inspection and acceptance by the School District.  Materials failing to meet the requirements of this contract will be held at Bidder’s risk and may be returned to Bidder.  If so returned, the cost of transportation, unpacking, inspection, repudiating, reshipping or other like expenses shall be the responsibility of the Bidder.

• Fingerprint Clearance Cards —

  In accordance with A.R.S. § 15-512(H), a contractor, subcontractor or vendor or any employee of a contractor, subcontractor or vendor who is contracted to provide services on a regular basis at an individual school may be required to obtain a valid fingerprint clearance card pursuant to Title 41, Chapter 12, Article 3.1. An exception to this requirement may be made as authorized in Governing Board policy.  

  Contractor, subcontractors, vendors and their employees shall not provide services on school district properties until authorized by the School District.  Contractor shall comply with the governing body fingerprinting policies of each individual School District.

• Delivery of Services —

  Services must be received within time agreed to by the School District and the Bidder. The School District shall make decisions as to compliance with contract services and time and their decision shall be final.  The items on this contract shall be delivered per the specifications and instructions of the School District.

• Required Delivery Date —

  All items specified in this Invitation for bid should be received in a timely manner per scope of work.

• Clarifications —

  Clarification means communication with Bidder for the sole purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in the Bid. It is achieved by explanation or substantiation, either in a written response to an inquiry from the School District or as initiated by Bidder. Clarification does not give Bidder an opportunity to revise or modify its Bid, except to the extent that correction of apparent clerical mistakes results in a revision.

• Confidential/Proprietary Information —

  All Bids submitted in response to this solicitation shall become the property of the School District. They will become a matter of public record available for review, subsequent to award notification, under the supervision of the Purchasing Official.

  Confidential information request: If Bidder believes that its Bid contains trade secrets or proprietary information that should be withheld from public inspection as required by A.R.S. § 39-121, a statement advising the School District of this fact shall accompany the Bid, and the information shall be so identified wherever it appears. The School District shall review the statement and shall determine in writing whether the information shall be withheld. If the School District determines to disclose the information, the School District shall inform Bidder in writing of such determination.

  Contract Terms and Conditions, Pricing and information generally available to the Public are not considered confidential information under this section.

  When submitting a bid containing “CONFIDENTIAL” information, bidder agrees to defend, indemnify and hold harmless the School District, its officers and employees, from every claim, demand, loss, expense, cost, damage or injury, including attorney’s fees, arising out of or resulting from the School District withholding information that bidder marked as “CONFIDENTIAL”. 

  When requesting information in your Response to be considered as Confidential/Proprietary, a complete hardbound and electronic copy of the solicitation with the Confidential/Proprietary material redacted must also be submitted with your Offer and so identified.  Failure to submit redacted copies may result in denial of request.

• Forced Labor of Ethnic Uyghurs Ban —

  Pursuant to A.R.S. § 35-394, unless exempt, Contractor is required to provide written certification that Contractor does not use, and agrees not to use during the term of the contract, any of the following: 

  • Forced labor of ethnic Uyghurs in the People’s Republic of China;
  • Any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China; or
  • Any Contractors, Subcontractors, or suppliers that use the forced labor or any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.

  Contractor is exempt from this certification requirement if Contractor is a sole proprietorship, Contractor has fewer than 10 employees, or Contractor is a non-profit organization.  

  If Contractor becomes aware during the contract term that it is not in compliance with this certification, Contractor shall notify the School District within five business days after becoming aware of the noncompliance. Contractor’s failure to provide written certification to the School District that it has remedied the noncompliance within one hundred eighty days of its notice to the School District shall automatically terminate the contract if the contract has not already terminated.

   

• Billing —

  All billing notices must be sent to each District’s Accounts Payable Department as shown on the purchase orders.  All invoices shall identify the specific item(s) being billed. Any purchase order issued by Chandler Unified School District will refer to the IFB number of this bid.

• Price Clause —

  Prices shall be firm for the term of the contract.  Prices as stated must be complete for the services proposed and shall include all associated costs.  DO NOT include sales tax on any item in the Bid.

  After initial contract term and prior to any contract renewal, the Chandler Unified School District will review fully documented requests for price increases and may at its sole option accept any changes or cancel from the contract those items concerned.  The Bidder shall likewise offer any published price reduction, during the contract period, to the School District concurrent with its announcement to other customers.  All price adjustments will be effective upon acceptance of the Chandler Unified School District.

• Market Basket —

  A Market Basket will be used to represent and cover various areas of typical items purchased. Each basket will contain multiple items to test that category.  To ensure a fair and equitable comparison among all bidders, the District requires a price for every item listed in the Market Basket Bid Cost Form. In the event a vendor submits a "No Bid" or leaves a line item blank, the District reserves the right to assign the highest unit price submitted by any other responsive bidder for that specific item to the "No Bid" slot for evaluation purposes only; or deem the bid non-responsive if the "No Bid" items constitute more than 60% of the total market basket value.  

• Freight Charges —

  All pricing shall be inclusive of freight charges (F.O.B. Destination).

• Fuel Surcharges —

  No fuel surcharges will be accepted.  No price increases will be accepted without proper request by Bidder and response by the School District’s Purchasing Division.

• Bidder Responsibility —

  The successful Bidder shall protect all furnishings from damage and shall protect the School District’s property from damage or loss arising in connection with this contract.  Bidder shall make good any such damage, injury or loss caused by the operations, or those employees, to the satisfaction of the School District.  Any damage caused to School District facilities, lawns, etc., shall be repaired immediately or replaced at no expense to the School District.

  The successful Bidder shall adequately screen all employees and, where applicable, independent contractors and subcontractors who may be involved in providing services under this contract, to determine the appropriateness of their working at a public school facility.

  The successful Bidder shall take all necessary precautions for the safety of students, school employees and the public, and shall comply with all applicable provisions of Federal, State and Municipal Safety Laws.  Successful Bidder agrees that they are fully responsible to the School District for the acts and omissions of any and all persons whether directly or indirectly employed by them.  They shall maintain such insurance as will protect them and the School District from claims or damage from personal injury including death, which may arise from operations under this contract.

  The successful Bidder must be prepared to provide an adequate work force and inventory of vehicles, materials and equipment.  It shall be the successful Bidder’s responsibility to ensure continuation of service.

  The successful Bidder must provide adequate training for all contracted employees providing services under this contract.

  The successful Bidder must make employees/contracted employees/subcontractors aware of the requirements of the contract including, but not limited to delivery requirements, alarm procedures, and any other information which may be necessary to properly provide the specified service.

• Procurement Methods —

  Any parts or repair services obtained under this Invitation for Bid may be by Blanket Purchase Order, Specific Purchase Order, or Procurement Card.  The percent discount for parts and the labor rate must remain the same no matter what purchasing method the School District uses.

• Acknowledgement of Amendments —

  Any amendments made to this solicitation will be in writing from the School District. Amendments will be posted on OpenGov https://procurement.opengov.com/login  and vendors will be notified via OpenGov https://procurement.opengov.com/login  website.

  In accordance with A.A.C. R7-2-1042 (A)(1)(b.), Offeror shall acknowledge receipt of all amendments by submitting the amendment acknowledgement form. Failure to acknowledge a material Solicitation Amendment or to follow the instructions for acknowledgement of the Solicitation Amendment may result in rejection of the Bid.

• Performance Evaluation Survey —

  It is the vendor’s responsibility to fill out the top section and send this form to at least three (3) current or previous clients who have used your company for like or similar services. Bottom portion completed by clients and then returned directly to toback.michelle@cusd80.com by Thursday, June 4, 2026.

• Bidder Required Contract/Agreement —

  No additional contracts or agreements will be accepted.

• Demonstration —

  Based on the criteria described, the School District may select at least <<two (2)>> responsive vendors to make live onsite demonstrations of key features of proposed product. The vendor may be required to make their presentation within one (1) week of being notified of their selection. The specific demonstration items and date will be communicated to the vendor immediately as a part of the notification of their selection.

   

• Tariffs —

  Prices shall be firm for the term of the contract. However, the District recognizes that products sourced internationally may be subject to unexpected changes in federal tariff rates.

  In the event of a significant change in tariff legislation or executive action, the Contractor may request a price adjustment. This request must:

  • Be submitted in writing to the District at least 30 days prior to the proposed effective date.
  • Provide verifiable documentation (e.g., customs entry summaries, manufacturer notices) proving the direct impact of the tariff on the specific items awarded.
  • Be limited to the actual cost increase incurred by the Contractor; additional profit margins on the tariff increase will not be permitted.

  If a tariff renders the awarded product economically unfeasible, the Contractor is encouraged to propose an "equal or better" substitute from a non-affected region or domestic source. All substitutions must meet the original specifications and be approved in writing by the District. The District reserves the right to accept the adjustment, re-negotiate the terms, or terminate the contract for the affected items without penalty.

• Integrity of Bid —

  By signing this Bid, the Bidder affirms that the Bidder has not given, nor intends to give any time hereafter any economic opportunity, future employment, gift, loan gratuity, special discount, trip favor, or service to any employee of the School District, or per A.A.C. R7-2-1024(B)(1)(q) bidder has not engaged in collusion or anti-competitive practices in connection with the submitted Bid.  Failure to sign the Bid, or signing it with a false statement, shall void the submitted Bid or any resulting contract.

• Deviations to Bid —

  Any deviation from the general terms and conditions or exceptions taken shall be described fully and appended to the Bid form on the Bidder’s letterhead.  Exceptions must be signed by an authorized representative of the company.  Such appendages shall be considered part of the Bidders formal Bid.

Submission Requirements

• Cost Proposal (required) —

  Please upload your complete COST PROPOSAL here. Please make sure that this information is not included in the IFB Bid section XX. 

• Primary Point of Contact (required) —

  Provide the primary point of contact information for your company as follows: 

  • Name (first and last)
  • Phone Number
  • Email address
• Purchase Order Email (required) —

  Provide an email address for Purchase Orders 

• Price Guarantee (required) —

  Can your company hold pricing for the term of the contract, 7/1/2026-6/30/2027?

• Price Guarantee —

   If no, provide the date pricing will be held through

• Order Processing
• Confirm your company's ability to acknowledge orders within 1–2 business days (required)
• If unable to meet this timeline, provide your standard order acknowledgment timeframe
• Delivery and Turnaround
• Confirm your company's ability to deliver in-stock items within 3–5 business days (required)
• If unable to meet this timeline, provide your standard delivery timeframe for in-stock items
• Confirm your company's ability to deliver non-stock items within 7–14 business days (required)
• If unable to meet this timeline, provide your standard delivery timeframe for non-stock items
• Confirm your company's ability to deliver special-order items within 7–14 business days (required)
• If unable to meet this timeline, provide your standard delivery timeframe for special-order items
• Backorders
• Confirm your company's ability to notify the District of backorders within 1–2 business days (required)
• If unable to meet this timeline, provide your standard backorder notification timeframe
• Confirm your company's ability to provide estimated delivery dates for backordered items within 1-2 business days (required)
• If unable to meet this timeline, provide your standard timeframe for providing delivery dates on backordered items
• Warranty and Returns
• Describe the warranty coverage provided for the products offered, including duration and applicable terms and conditions (required)
• Describe your company’s return policy, including any applicable restocking fees, return timeframes, and conditions for returned items (required)
• Minimum Order Amount (required) —

  Provide your company's minimum order amount (if applicable)

• Additional Costs (required) —

  Provide any additional costs that were not included in the Bid Cost Form section

• Tax Rate (required) —

  Provide your company's tax rate

• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation
• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation (required) —

  Bidder shall indicate any and all deviations and exceptions taken to the provisions or specifications in this solicitation document. Clearly identify the specific paragraph(s) of the solicitation where the deviations or exceptions occur, and describe in detail. Bidder’s preprinted or standard terms will not be considered as part of any resulting Contract. All deviations and exceptions that are contained in the Bid may negatively affect the evaluation criteria as stated in the solicitation and may result in rejection of the Bid.

• Exceptions or Deviations Requested —

  If you requested any exceptions or deviations under the Acknowledgement and Acceptance of Terms and Conditions of the Bid, please clearly explain the requested exceptions and/or deviations. Reference the specific language, including section number and page number, that you are taking exceptions and/or deviations to. 

  The Undersigned hereby acknowledges that all deviations/exceptions to this solicitation are clearly listed on this form.

  All deviations and exceptions that are contained in the Bid may negatively affect the evaluation criteria as stated in the solicitation and may result in rejection of the Bid.

• Request for Confidentiality of Proprietary Information —

  Bidder should identify any portion of their Bid deemed confidential or proprietary (see Uniform Terms and Conditions).  Identification in this section does not guarantee that disclosure will be prevented but that the item will be subject to review by the Bidder and the School District prior to any public disclosure.  Requests to deem the entire bid or price as confidential will not be considered.

  If the District Representative determines that the information shall be protected from disclosure, the District Representative shall inform the Bidder in writing of such determination. 

• Confidential and/or Proprietary Information (required)
• Request for Confidential and/or Proprietary Information Upload —

  If you requested any confidential and/or proprietary information be treated as confidential and protected from disclosure to the public, please upload a copy of the Bid with the confidential and/or proprietary material redacted. 

  Failure to upload a redacted copy may result in denial of request. Identification in this section does not guarantee that disclosure will be prevented but that the item will be subject to review by the Bidder and the School District prior to any public disclosure. Requests to deem the entire bid or price as confidential will not be considered.

• Non-Collusion Affidavit
• Non-Collusion Affidavit (required) —

  The persons, corporation, or company who makes the accompanying Bid, having first been duly sworn, deposes confirms:

  That such Bid is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a sham Bid, or any other person, firm or corporation to refrain from submitting a Bid, and that the Bidder has not in any manner sought by collusion to secure for itself an advantage over any other Bidder, and

  That Bidder has taken steps and exercised due diligence to ensure that Bidder has not offered, conferred, or agreed to confer any personal gift or benefit on a person who supervises or participates in contracts, purchases, payments, claims or other financial transactions, or on a person who supervises or participates in planning, recommending, selecting or contracting for materials, services, goods, construction or construction services of the School District, in accordance with A.R.S. § 15-213(O), A.A.C. R7-2-1024 (B.1.q), and A.A.C. R7-2-1003(J).

• Amendment Acknowledgement
• Amendment Acknowledgement (required) —

  By confirming below the Bidder acknowledges that any and all amendments that  have been issued have been reviewed. Acknowledgement indicates that the Bidder took the information provided in the amendment into consideration when providing their Bid response. 

• Other Required Forms —

  Complete the following downloadable forms and upload them in their respective questions.

• Performance Evaluation Survey (required) —

  Download the Performance Evaluation Survey below, fill out the top section and send to at least three (3) current or previous clients who have used your firm for like or similar services.

  The bottom portion is to be completed by clients and then returned directly to toback.michelle@cusd80.com prior to 4:30 pm MST on Thursday, June 4th, 2026.

• Offer and Acceptance (required) —

  The Undersigned hereby offers and agrees to furnish the material, service or construction in compliance with all terms, conditions, specifications, and amendments in the Solicitation and any written exceptions in the Bid.

  Download the below documents, complete, and upload.

• Vendor Registration Form Download (required) —

  Please download the below documents, complete, and upload.

• W-9 (required) —

  Please download the below documents, complete, and upload.

• Is this a GPPCS Solicitation (required)
• Is this a S.A.V.E solicitation (required)
• Electronic Pricing Table (required) —

  Do you need an Electronic Pricing Table for this solicitation?

• Separate Cost Proposal Upload (required) —

  Would you like to add an area for the vendor to upload a cost proposal?

• Is this project going to be federally funded? (required)
• Special Terms and Conditions Verbiage (required) —

  Please check all you will require in Special Terms and Conditions

• Is there a potential for software? (required) —

  If you click yes, additional verbiage will be added to special requirements tab

• Insurance Requirements (required) —

  Please choose which insurance requirements you will need for this project

• Partial Bids (required) —

  Yes = Acceptable

  No = Unacceptable

   

   

• Multiple Award (required) —

  Will this solicitation be a multiple award?

• Market Basket (required) —

  Will this be a market basket solicitation?

• Fingerprinting (required) —

  Will fingerprinting be required for employees of the responding firm or firms?

• Demonstration (required) —

  Will a vendor demonstration be required? 

• Were any amendments issued? (required)