Conditional Release Program (CONREP) Supplemental Rate Housing Services

The County of Orange (County) Health Care Agency (HCA) is seeking applications from qualified organizations to provide Conditional Release Program (CONREP) Supplemental Rate Housing Services. The primary goal of this program is to provide housing for the justice involved Conditional Release Program population.

Project Details

• Reference ID: 042-3011901-CC
• Department: Health Care Agency
• Department Head: Veronica Kelley, DSW, LCSW (Agency Director)

Important Dates

• Questions Due: 2026-04-23T23:00:41.136Z

Evaluation Criteria

• OCLSB: —

  Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy.  Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

  To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

  1. Local Business Requirements:
     1. Maintains their principal center of operations (i.e. headquarters) within Orange County, and:
     2. Has:
        1. A business address located in the County of Orange that is not a post office box, or
        2. A valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange. 
  2. Small Business Requirements:
     1. Must be certified as a Small Business by the State of California Department of General Services (DGS): and,
  3. Above requirements must be valid at the time of bid/proposal submittal.
• Title VI Solicitation Notice (Federal Contract Provision Guidelines Section A5.3.1) —

  Title VI Solicitation Notice: The (Title of Recipient), in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

• ELIGIBILITY TO SUBMIT APPLICATIONS —

  To be eligible to submit an application for these services, the applicant must be an Adult Residential Facility licensed by the State Department of Social Services as set forth in CCR, Title 22 Division 6. 

  County will not review any application submitted by an individual or entity found not to be eligible to submit an application. 

  In addition, to be eligible to contract with the County, an individual or entity must not be listed on the current Cumulative Sanction List of the Office of the Inspector General (U.S. Department of Health and Human Services), the General Services Administration’s list of parties excluded from federal programs, or the California Medi-Cal Suspended and Ineligible Provider List. Accordingly, County will not review any application submitted by an individual or entity found to be on any of these lists and the application will automatically be rejected. County will notify the applicant of this determination in writing.

  The County plans to use the following databases to identify individuals and entities that are not eligible to contract with the County:

  • https://exclusions.oig.hhs.gov/
  • https://sam.gov/search/
  • Medi-Cal Suspension Search Database

  It is the sole responsibility of all applicants to verify that they are not on any of these lists prior to preparing and submitting an application in response to this RFA. Correction of any errors found on any of the lists, above, is the sole responsibility of the applicant and must be made prior to submission of the application.

  In addition, in order to be eligible to enter into a contract with the County, an individual or entity must not have any pending charge(s) or conviction(s) for violation of criminal law(s) and/or any sanction(s) or disciplinary action(s) imposed or taken against them by any federal or state law enforcement, regulatory or licensing agency or body, including exclusion from Medicare and Medicaid programs. Accordingly, all applicants must self-disclose with explanation, or deny the existence of this information pertaining to their principals, executives, and managers directly involved with the performance of the services solicited.

• TARGET POPULATION —

  CONREP is for persons found by courts to be Not Guilty by Reason of Insanity, Incompetent to Stand Trial, Mentally Disordered Sex Offenders, or Civilly Committed Mentally Disordered Offenders.  Services shall be provided to:

  1. 1. Adults, ages eighteen (18) years of age and older, who are ordered by the Superior Court or Board of Parole Hearings (BPH) to CONREP, under the jurisdiction of the Behavioral Health Services (BHS) within the HCA, and the Department of State Hospitals (DSH).
     2. All Clients shall be referred by the County.
     3. Applicant shall not discriminate against Clients referred by HCA because Client’s primary language is not English, nor because of medication regiment prescribed by Client’s licensed physician.
• DVBE: —

  Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy. The DVBE Preference policy supports local business opportunity, economy and the development of County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our Armed Forces.

  To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet (A) and (B) below:

  1. Must be certified as a DVBE by the State of California Department of General Services (DGS); and, 
  2. DGS DVBE requirements must be valid at the time of bid/proposal submittal.

  To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR RESPONSES.

  *NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E CONSTRUCTION PROJECTS.

• REJECTION OF APPLICATION(S) —

  The County reserves the right to reject any application at any time during the RFA process on the basis of any one or more of the following substantiated grounds:

  1. Evidence of collusion amongst applicants;
  2. Lack of such business skills and/or financial resources necessary and appropriate to successfully operate the services solicited in this RFA, as revealed by either the financial statement or experience statement;
  3. Default on, or unpaid, County debt;
  4. Default on any obligation to County;
  5. Current or past failure to perform to County standards any obligation of a contract with County, as determined by County; and
  6. Ineligible to enter into a contract with the County, as set forth in Section 3.1 “Eligibility to Submit Applications”.

  All applications that are irregular, incomplete, conditional, ambiguous and/or obscure and not minor irregularities and/or immaterial or inconsequential variations from the RFA requirements will also be rejected.

  The County will provide a written notification of the grounds upon which an application is rejected.

• CONTRACT TERM AND FUNDING AVAILABILITY —

  The County plans to contract with applicants who meet the requirements of this solicitation to provide the subject services. At the discretion of County, the initial term of the contract(s) resulting from this solicitation may be renewed for an additional term or terms. Any renewal is contingent upon available funding, contractor performance, need for services, and County policies.

  Successful applicants are expected to accept all of the terms and conditions of the attached Model Contract, which contains the contract requirements between the County and the applicant regarding the provision of services solicited under this Request for Applicants (RFA). Any exceptions to the Contract Template must be indicated in the Services Questionnaire.  The selected application will be retained and incorporated into the contract by reference and made part thereof, except for assurances and promises that are unlawful.

  Contract(s) resulting from this solicitation shall be a cooperative Contract and may be utilized by all County of Orange departments.

  The provisions and pricing of any Contract resulting from this solicitation will be extended to other governmental entities.  Governmental entities wishing to use this Contract will be responsible for issuing their own purchase documents, providing for their own acceptance, and making any subsequent payments.  Contractor shall be required to include in any subordinate Contract entered into with another governmental entities pursuant to this Contract, a Contract clause that will hold harmless the County of Orange from all claims, demands, actions or cause of actions of every kind resulting directly or indirectly, arising out of, or in any way connected with, the use of this Contract.  Failure to do so will be considered a material break of this Contract and grounds for immediate Contract termination.  Governmental entities are responsible for obtaining all certifications of insurance, endorsements, and bonds required.  The Parties agree that any other governmental entity utilizing this Contract shall not be deemed to be an agency or employee of County for any purpose whatsoever.  The Contractor is responsible for providing each governmental entity a copy of this Contract upon request.  The County of Orange makes no guarantee of usage by other users of this Contract.

  The Contractor shall be required to maintain a list of the County of Orange departments and governmental entities using this Contract.  The list shall report dollar volumes spent annually and shall be provided on an annual basis to the County, at the County’s request.

  Subordinate Contracts must be executed prior to the expiration or earlier termination of this Contract and may survive the expiration of this Contract up to a maximum of one year; however, in no case shall a subordinate Contract exceed five (5) years in duration.

  The contract(s) awarded through this solicitation is anticipated to be Human Services. The funding source for these services is 100% State Funding (CONREP) funds. Any contract resulting from this solicitation is contingent upon sufficient funds being made available by federal, state, and/or county governments for the term of the contract. The County reserves the right to revise the contract term stated in this solicitation. Start-up funds are not available for these services, with proper justification, TBD, and may be used for TBD.

• Optional Procurement and Pre-Bid Demographic Survey —

  John Wayne Airport (JWA) is requesting information on the racial and ethnic ownership of businesses seeking contractual or business opportunities with the Airport.  Please provide this information in the following online form: https://forms.office.com/g/JDEyLfcptc

  Only one survey response should be submitted per business for each opportunity.  Your assistance in providing this voluntary and anonymous information is greatly appreciated and supports JWA’s measurement of business diversity performance.

• OCLSB/DVBE Certification Requirements: —

  County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business Enterprise (DVBE) Certification Requirements

  1. To participate as an OCLSB and/or DVBE the following requirements must be met:
     1. Must be certified with State of California the Department of General Services (DGS) as a Small Business. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx
     2. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx
     3. Maintains their principal center of operations (i.e. headquarters) within Orange County.
     4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.
     5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.
  2. OCLSB or DVBE Preference provides for the following:
     1. Invitation for Bid – IFB
        A five percent (5%) deduction in the original bid price shall be applied to all confirmed OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.
     2. Request for Proposal - RFP
        An additional five percent (5%) shall be applied to the tallied cost score of each certified OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or DVBE matches the final score of a non-OCLSB or non-DVBE, preference shall be given to the certified OCLSB. If two or more OCLSB or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interest.
  3. Dual OCLSB and DVBE Preference provides for the following:
     1. Business Certified as OCLSB and DVBE
        If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.
  4. Subcontractors
     If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

  *NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E CONSTRUCTION PROJECTS.

• MINOR IRREGULARITIES AND DEFICIENCIES IN APPLICATION(S) —

  The County reserves the right at its sole discretion, to accept an application containing a minor irregularity or when a defect or variation is immaterial or inconsequential.

  The County reserves the right to waive any and all minor irregularities in lieu of seeking corrections thereof. All requests for correction of minor irregularities or notification of waiver thereof will be given to applicants in writing.

• CONTRACT TERM AND FUNDING AVAILABILITY —

  The County plans to contract with applicants who meet the requirements of this solicitation to provide the subject services. At the discretion of County, the initial term of the contract(s) resulting from this solicitation may be renewed for an additional term or terms. Any renewal is contingent upon available funding, contractor performance, need for services, and County policies.

  Successful applicants are expected to accept all of the terms and conditions of the attached Model Contract, which contains the contract requirements between the County and the applicant regarding the provision of services solicited under this Request for Applicants (RFA). Any exceptions to the Contract Template must be indicated in the Services Questionnaire.  The selected application will be retained and incorporated into the contract by reference and made part thereof, except for assurances and promises that are unlawful.

  Contract(s) resulting from this solicitation shall be a cooperative Contract and may be utilized by all County of Orange departments.

  The provisions and pricing of any Contract resulting from this solicitation will be extended to other governmental entities.  Governmental entities wishing to use this Contract will be responsible for issuing their own purchase documents, providing for their own acceptance, and making any subsequent payments.  Contractor shall be required to include in any subordinate Contract entered into with another governmental entities pursuant to this Contract, a Contract clause that will hold harmless the County of Orange from all claims, demands, actions or cause of actions of every kind resulting directly or indirectly, arising out of, or in any way connected with, the use of this Contract.  Failure to do so will be considered a material break of this Contract and grounds for immediate Contract termination.  Governmental entities are responsible for obtaining all certifications of insurance, endorsements, and bonds required.  The Parties agree that any other governmental entity utilizing this Contract shall not be deemed to be an agency or employee of County for any purpose whatsoever.  The Contractor is responsible for providing each governmental entity a copy of this Contract upon request.  The County of Orange makes no guarantee of usage by other users of this Contract.

  The Contractor shall be required to maintain a list of the County of Orange departments and governmental entities using this Contract.  The list shall report dollar volumes spent annually and shall be provided on an annual basis to the County, at the County’s request.

  Subordinate Contracts must be executed prior to the expiration or earlier termination of this Contract and may survive the expiration of this Contract up to a maximum of one year; however, in no case shall a subordinate Contract exceed five (5) years in duration.

  The contract(s) awarded through this solicitation is anticipated to be Human Services. The funding source for these services is 100% State Funding (CONREP) funds. Any contract resulting from this solicitation is contingent upon sufficient funds being made available by federal, state, and/or county governments for the term of the contract. The County reserves the right to revise the contract term stated in this solicitation. Start-up funds are not available for these services, with proper justification, and may be used for TBD.

• Civil Rights and Nondiscrimination —
  1. General Civil Rights Provisions: In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin, creed, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance.
     This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.
     The above provision binds the Contractor and subcontractors from the bid solicitation period through the completion of the contract.
  2. Nondiscrimination: In the performance of this Contract, Contractor agrees that it will comply with the requirements of Section 1735 of the California Labor Code and not engage nor permit any subcontractors to engage in discrimination in employment of persons because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, or sex of such persons. Contractor acknowledges that a violation of this provision shall subject Contractor to penalties pursuant to Section 1741 of the California Labor Code.
  3. Compliance with Nondiscrimination Requirements: During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”), agrees as follows: 
     1. Compliance with Regulations:  The Contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.
     2. Non-Discrimination:  The Contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin, creed, sex, age, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment.  The Contractor will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21 including amendments thereto.
     3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Contractor of the contractor’s obligations under this Contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin.
     4. Information and Reports: The Contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor will so certify to the Sponsor or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information.
     5. Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the nondiscrimination provisions of this contract, the Sponsor will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to:
        1. Withholding payments to the Contractor under the contract until the Contractor complies; and/or
        2. Cancelling, terminating, or suspending a contract, in whole or in part.
     6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations, and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement as the Sponsor or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the Contractor may request the Sponsor to enter into any litigation to protect the interests of the Sponsor. In addition, the Contractor may request the United States to enter into the litigation to protect the interests of the United States.
        Upon request by the County, Contractor will provide a copy of each subcontract to demonstrate the above language has been inserted.
  4. Title VI List of Pertinent Nondiscrimination Acts and Authorities: During the performance of this Contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:
     1. Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin);
     2. 49 CFR part 21 (Nondiscrimination in Federally-Assisted programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964) including amendments thereto;
     3. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC § 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
     4. Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance);
     5. The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits discrimination on the basis of age);
     6. Airport and Airway Improvement Act of 1982 (49 USC § 47123), as amended (prohibits discrimination based on race, creed, color, national origin, or sex);
     7. The Civil Rights Restoration Act of 1987 (PL 100-259) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);
     8. Titles II and III of the Americans with Disabilities Act of 1990 (42 USC § 12101, et seq), (prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities) as implemented by U.S. Department of Transportation regulations at 49 CFR parts 37 and 38;
     9. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 USC § 1681, et seq).
     10. Contractor is required to insert the above Title VI List of Pertinent Nondiscrimination Acts and Authorities into every subcontract at any tier.  Upon request by the County, Contractor will provide a copy of each subcontract to demonstrate that the above language has been inserted.
  5. Civil Rights Training: Upon request by the County, Contractor is required to disseminate and provide training materials and other information related to Title VI Civil Rights to its staff as specified by the County.
• SERVICES TO BE PROVIDED —

  The services shall include but not be limited to:

  1. 1. Develop a facility program plan to ensure the availability of appropriate services to clients placed in the facility.
     2. Implement the client individual service plan.  Such plan shall be developed by Health Care Agency’s designated care coordinator in conjunction with the client and the facility administrator.
     3. Provide a facility with safe sleeping quarters, and a separate bed for each client and a lounge area for clients.
     4. Meet the specialized needs of mentally disordered adults, as specified in the client individual service plan.  Such services may include, but shall not be limited, to the following:
        1. Providing or arranging transportation to meet the client's mental health needs and to facilitate participation in mental health programs.
        2. Encouraging the client to take increasing responsibility for the client's own treatment by supporting self–established goals and the use of support and treatment systems.
        3. Encouraging the client's use of public transportation, use of leisure time in a constructive manner, and maintenance of adequate grooming.
        4. Assisting the client to learn social relationship skills, such as communication with others and appropriate social behavior.
        5. Participating with HCA staff in meetings in the facility.
        6. Assisting the client in developing skills of budgeting, personal shopping, monetary transactions, menu planning, and shopping for, and the preparation of, basic meals.
        7. Assisting the client in becoming responsible for self-medication, as prescribed by the treating physician.
        8. Providing close supervision of, and intensive interactions with, clients who require the management of difficult behavioral problems, consistent with the client's individual service plan and signed court ordered terms and conditions.  The facility staff will report to CONREP clients who are not back at the facility by curfew, and/or any behavior that is indicative of decompensation, rule violations, and/or violations of terms and conditions.

   

  BED DAY RATES

  County shall reimburse successful Applicants in accordance with Section 4075 of the Welfare and Institutions Code (WIC) and according to the State approved CONREP Residential Care Facility Supplemental Services set forth in DMH Forensic Special Order 88-07.

  This reimbursement is based on:

  1. 1. Certification of the facility as a participant;
     2. Assessment of the client by County CONREP personnel and determination that the client qualifies for supplemental services;
     3. Development of a service plan for the client describing the goals, objectives and services required.

  Client Bed Day Rate........................................$9.00

• NON-RESPONSIVE APPLICATION(S) —

  Any application which fails to conform to the essential requirements of this RFA, such as specifications, may be rejected as non-responsive.

  The County will provide a written notification of rejecting non-responsive applications, which will state the specific grounds for the rejection. Therefore, it is the sole responsibility of the applicants to ensure their applications are conforming and responsive to all requirements of this RFA.

• APPLICATION FOCUS AND BACKGROUND —

  The County of Orange (County) Health Care Agency (HCA) is seeking applications from qualified organizations to provide Conditional Release Program (CONREP) Supplemental Rate Housing Services. The primary goal of this program is to provide housing for the justice involved Conditional Release Program population.

• OCLSB Preference Policy - Construction: —

  For solicitations awarded to the lowest responsive and responsible bidder, a preference of five percent (5%) of the lowest bid will be applied to certified bidders who request the preference pursuant to County policy.

  This preference will be applied to all certified bidders who qualify, including the lowest responsive, responsible bidder. However, the awarded contract price will remain the bidder’s original bid price and not the adjusted price used for evaluation purposes.

  Please note, the total preference applied under this program cannot exceed five percent (5%) of the lowest bid, with a maximum cap of $100,000.

  Eligibility for Contractors Using OCLSB Subcontractors – Prime contractors that do not otherwise meet the OCLSB certification requirements may still qualify for OCLSB preferences by virtue of their use of OCLSB subcontractors. To qualify for the preferences by using certified OCLSB subcontractor(s), twenty percent (20%) of the total proposed contract amount must be allocated to OCLSB subcontractors identified in the List of Subcontractors. (BUYER - Upload list)

• EVALUATION OF APPLICATIONS AND SELECTION OF PROVIDERS —

  The County plans to review all applications received and enter into contract negotiations with applicants that meet all requirements.

  The County has the right to conduct a compensation plan analysis to review and audit all business records and related documents of any and all applicants (including an affiliated or parent company), determine the adequacy, fairness, and reasonableness of the application, and to contact any and all client references.

  The County’s determination as to whether an applicant is qualified and responsive will be based on the information furnished by the applicant in this solicitation, interview(s) with the applicant (if applicable), as well as from other sources determined to be valid by County. Award will not be made until after such investigations, as are deemed necessary, are made by the County regarding the experience and financial responsibility of applicant, which each applicant agrees to permit by submitting its application.

• PERFORMANCE OBJECTIVES —
  1. 1. Applicant(s) must maintain public safety by effectively managing clients in the community. The applicant shall compile and report to HCA the number and percentage of clients who are successfully managed in the community and who do not re-offend following their release from custody.
     2. Applicant(s) shall facilitate client's re-assimilation into society, reducing their dependence on local and State resources.  The applicant shall compile and report to HCA the number and percentage of clients who are employed, in school, or in a training program.

   

• TIME APPLICATIONS WILL REMAIN VALID —

  Applications will remain valid for 365 days from the solicitation due date.

• OCLSB and DVBE Subcontractor Requirement - Construction: —

  This project is estimated to exceed five million dollars ($5,000,000). As a result, at least 3% of the total contract value must be subcontracted to an Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE). Under the Public Contract Code, no DVBE preference can be applied to Public Works projects.

  The Bid may be declared non-responsive if the Bidder fails to include at least 3% of the total contract value subcontracted to certified OCLSB or DVBE subcontractors.

• OCLSB Subcontractor Participation - Construction —

  For the purpose of satisfying subcontracting participation requirements and/or being eligible for the preference, only 1st-tier OCLSB subcontractors will be recognized as participants in the Contract according to the following criteria:

  1. For credit to be allowed toward a respective participation level, all listed OCLSB firms shall have been certified by the Bid due date.
  2. The Subcontractor shall perform a commercially useful function for credit to be allowed toward subcontractor participation levels. The Subcontractor shall be required by you to be responsible for the execution of a distinct element of the Work and shall carry out its responsibility by actually performing and supervising its own workforce.
  3. If the Bidder is seeking the recognition of materials, supplies, or both towards achieving any mandatory subcontracting participation level, the Bidder shall indicate on the Subcontractor List with the Bid the following: (BUYER - Upload list)
     1. If the materials or supplies are obtained from a OCLSB manufacturer, the Bidder will receive 100% of the cost of the materials or supplies toward OCLSB participation. For the purposes of counting OCLSB participation, a manufacturer is a firm that operates or maintains a factory or establishment that produces, on the premises, the materials, supplies, articles, or equipment required under the Contract and of the general character described by the specifications.
     2. If the materials or supplies are obtained from a OCLSB supplier, the Bidder will receive 60% of the cost of the materials or supplies toward OCLSB participation. For the purposes of counting OCLSB participation a Supplier is a firm that owns, operates, or maintains a store, warehouse, or other establishment in which the materials, supplies, articles or equipment of the general character described by the specifications and required under the Contract are bought, kept in stock, and regularly sold or leased to the public in the usual course of business. To be a supplier, the firm shall be an established, regular business that engages, as its principal business and under its own name, in the purchase and sale or lease of the products in question. A person may be a supplier in such bulk items as petroleum products, steel, cement, gravel, stone, or asphalt without owning, operating, or maintaining a place of business if the person both owns and operates distribution equipment for the products. Any supplementing of the suppliers’ own distribution equipment shall be by a long-term lease agreement and shall not be on an ad hoc or contract-by-contract basis.
     3. If the materials or supplies are obtained from an OCLSB, which is neither a manufacturer nor a supplier, the entire amount of fees or commissions charged for assistance in the procurement of the materials and supplies, fees or transportation charges for the delivery of materials or supplies required on a job site will be counted toward OCLSB participation, provided the fees are reasonable and not excessive as compared with fees customarily allowed for similar services. No portion of the cost of the materials and supplies themselves will be counted toward OCLSB participation.
  4. If the Bidder is seeking the recognition of OCLSB Trucking towards achieving any mandatory subcontracting participation level, the Bidder shall indicate it on the List of Subcontractors with the Bid. The following factors will be evaluated in determining the credit to be allowed toward the respective participation level:
     1. The OCLSB shall be responsible for the management and supervision of the entire trucking operation for which it is getting credit on a particular Contract and there shall not be a contrived arrangement for the purpose of counting OCLSB participation.
     2. The OCLSB shall itself own and operate at least 1 fully licensed, insured, and operational truck used on the Contract.
     3. The OCLSB receives credit for the total value of the transportation services it provides on the Contract using trucks it owns, insures, and operates using drivers it employs.
     4. The OCLSB may lease trucks from another OCLSB firm including an owner-operator who is certified as an OCLSB. The OCLSB who leases trucks from another OCLSB receives credit for the total value of the transportation services the lessee OCLSB provides on the contract.
     5. The OCLSB may also lease trucks from a non-OCLSB firm, including an owner-operator. The OCLSB who leases trucks from a non-OCLSB is entitled to credit for the total value of transportation services provided by non-OCLSB lessees not to exceed the value of transportation services provided by OCLSB owned trucks on the contract. Additional participation by non-OCLSB lessees receive credit only for the fee or commission it receives as a result of the lease arrangement.
     6. A lease shall indicate that the OCLSB has exclusive use of and control over the truck. This does not preclude the leased truck from working for others during the term of the lease with the consent of the OCLSB so long as the lease gives the OCLSB absolute priority for use of the leased truck.
• STAFFING REQUIREMENTS —

  Staffing shall comply with Adult Residential Facility licensed by the State Department of Social Services as set forth in CCR, Title 22 Division 6.

• TIMELINE —

  Timeline dates are approximations only and do not constitute any commitment or guarantee by the County.

  RFA Released:	April 2, 2026
  RFA Q&A Deadline:	April 23, 2026, 4:00pm
  Initial Application Submission Deadline :	April 30, 2026, 4:00pm
  Final Application Submission Deadline:	April 1, 2027, 4:00pm

• WITHDRAWAL OF APPLICATIONS(S) —

  An application may be withdrawn by the applicant or an authorized representative, provided his or her identity is made known and he or she provides a receipt for the application, but only if the withdrawal is made prior to the application submission deadline.

• OCLSB Subcontractor Participation Percentage - Construction —
  1. The Bidder must achieve the mandatory Subcontractor participation requirement.
  2. The Bidders shall indicate the participation on the List of Subcontractors regardless of the dollar value.
  3. An OCLSB Bidder may count its own participation toward achieving the subcontracting requirement as long as the OCLSB Bidder performs at least 51% of the Contract Price.
• OCLSB Maintaining Participation Levels - Construction —
  1. Credit and preference points are earned based on the level of participation proposed prior to the award of the Contract. Once the Project begins, Contractor shall achieve and maintain the OCLSB and/or DVBE participation levels for which credit and preference points were earned. Contractor shall maintain the OCLSB and/or DVBE percentages indicated at the Contract Award and throughout the Contract Time.
  2. If the County modifies the original Scope of Work, the Contractor shall make reasonable efforts to maintain the OCLSB and/or DVBE participation for which creditor preference points were earned. If participation levels will be reduced, written approval shall be received from the County prior to making changes.
  3. The Contractor shall notify and obtain written approval from the County in advance of any reduction in subcontract scope, termination, or substitution for a designated OCLSB and/or DVBE Subcontractor. Failure to do so shall constitute a material breach of the Contract.
• QUESTIONS REGARDING THE RFA PROCESS AND REQUIREMENTS —

  All questions regarding this RFA are to be posted online via The County’s online bidding system Question and Answer (Q&A) Section and will only be accepted and answered during the Q&A period that lasts until approximately one (1) week prior to the RFA closing date.

  period that lasts until approximately one (1) week prior to the RFA closing date.

  All applicants are expected to thoroughly read through the entire RFA package before posting questions. All participating applicants will simultaneously receive a notification via The County’s online bidding system that a question has been posted related to this RFA and will be available for view by all participating applicants. The County’s responses to the questions asked will be posted as promptly as possible to the County’s online bidding system and will be available for view by all participating applicants.

  The Q&A Section will close on Thursday, April 23, 2026 at 4:00 pm Pacific Time. All applicants are encouraged to post any questions regarding the RFA by this deadline. After the close of the Q&A period, applicants may only contact the Procurement Administrator with questions related to uploading applications to the County’s online bidding system. No other specific solicitation-related questions will be answered.

  It is up to each individual applicant to determine if their organization meets the eligibility criteria stated in the RFA prior to submitting an application. The County does not provide any assistance to that effect.

  Applicants are to strictly follow the directions above for questions regarding this RFA. During the entire RFA process, no County representative may be contacted for questions or information regarding this RFA with the exception of the assigned Procurement Administrator, Carmina Corona at ccorona@ochca.com. Any violation of this direction may be deemed non-responsive with the RFA process and shall form a basis for the rejection of the application.

• FACILITY REQUIREMENTS —
  1. 1. Location shall be an Adult Residential Facility licensed by the State Department of Social Services as set forth in CCR, Title 22 Division 6.
     2. The applicant(s) shall have a facility that includes the following:
  1. 1. 1. Safe sleeping quarters, a separate bed for each Client and a lounge area for all Clients.
        2. No more than six (6) residents per bathroom, whether or not a program Client, shall be housed in the facility at one time.
        3. The facility shall be maintained in a decent, safe, and sanitary condition.
  2. 1. Unless otherwise authorized in writing by HCA, the applicant(s) shall maintain regularly scheduled service hours, seven (7) days per week, twenty-four (24) hours per day throughout the year.
     2. The applicant(s) shall provide an alcohol and drug-free, supervised living environment for Clients.
     3. The applicant(s) shall establish written House Rules for standards of conduct for all Clients, to be reviewed and approved by HCA.
     4. The applicant(s) shall establish a written smoking policy, to be reviewed and approved by HCA that specifies designated areas as the only areas where smoking is permitted.
     5. The applicant(s) shall establish a written visitation policy, to be reviewed and approved by HCA which shall include:
  1. 1. 1. sign-in logs;
        2. visitation hours;
        3. designated visiting areas at the facility.

   

• GENERAL INSTRUCTIONS FOR SUBMITTAL —
  1. Use the Application Preparation Checklist to plan and monitor solicitation application preparation as well as to verify completion of all materials before submission.
  2. Applicant’s application must clearly meet all of the requirements of this solicitation.
  3. Applicants should review all requirements and instructions to ensure that each requirement is met. County shall not be responsible for any oral instructions given by any employees of County in regard to the application instructions, specifications, or application documents as described in this solicitation. 
  4. Applications and requested documents must be electronically uploaded in PDF format, via County’s online bidding system. Hard copy applications will not be accepted.
  5. Allow sufficient time to upload all required files. After the application deadline, County’s online bidding system will not allow any uploads. If all files are not uploaded successfully by the application deadline, your organization’s application may not be accepted.
  6. Provide accurate and honest information. Information that is deliberately inaccurate may prompt an investigative review and will affect the evaluation of the application.
  7. Provide documentation where necessary, including items such as forms, licenses, etc.
  8. If you omit any required information or data, explain why.
  9. Do not include home addresses, home phone numbers, and/or personal email addresses for any employee, volunteer, Board member, etc. in your applications.

  NOTE: If you encounter any problems with your registration, system, application submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

• HOMELESS SERVICE SYSTEM PILLARS —

  Health Care Agency supports the County's effort to build a responsive System of Care that meets the needs of individuals and families experiencing homelessness by providing access to permanent housing and supportive services.

  The Scope of Work and services outlined are in alignment with the Outreach and Supportive Services Pillar and Housing Pillar from the Commission to End Homelessness Homeless Service System Pillars Report. Health Care Agency and Respondents shall work to implement the principles and commitments of the Outreach and Supportive Services Pillar and the Housing Pillar, as applicable.

  Responent shall upload their completed Homeless Service System Pillars Attestation in the Vendor Responses question.

• OCLSB Subcontractor and Supplier Substitutions - Construction —

  Listed Subcontractors and Suppliers shall not be substituted without the written authorization of the County or its duly authorized agent.

  Request for Subcontractor or Supplier substitution shall be made in writing to:

  County of Orange/Department Name
  Attn: Contact Full Name, Title
  Contact Address
  Email: Contact Email Address

  The request shall include a thorough explanation of the reason(s) for the substitution, including dollar amounts and a letter from each substituted Subcontractor or Supplier stating that they (the Subcontractors or Suppliers) release all interest in working on the Project and written confirmation from the new Subcontractor or Supplier stating that they agree to work on the Project along with the dollar value of the Work to be performed.

  Written approval of the substitution request shall be received from the County or its authorized officer prior to any unlisted Subcontractor or Supplier performing Work on the Project. Substitution of Subcontractors and Suppliers without authorization shall subject you to those penalties set forth in Public Contract Code §4110.

  Requests for Supplier substitution shall be made in writing at least ten (10) Days prior to the provision of materials, supplies, or services by the proposed Supplier and shall include proof of written notice to the originally listed Supplier of the proposed substitution.

  A Contractor whose Bid is accepted shall not:

  1. Substitute a person as Subcontractor or Supplier in place of the Subcontractor or Supplier listed in the original bid, except that the County, or it’s duly authorized officer, may consent to the substitution of another person as a Subcontractor or Supplier in any of the following situations:
     1. When the Subcontractor or Supplier listed in the Bid, after having a reasonable opportunity to do so, fails or refuses to execute a written Contract for the scope of work specified in the subcontractor’s bid and at the price specified in the subcontractor’s bid, when that written contract, based upon the general terms, conditions, plans, and specifications for the project involved or the terms of the subcontractor’s written bid, is presented to the subcontractor by the prime contractor.
     2. When the listed Subcontractor or Supplier becomes insolvent or the subject of an order for relief in bankruptcy.
     3. When the listed Subcontractor or Supplier fails or refuses to perform his or her subcontract.
     4. When the listed Subcontractor fails or refuses to meet bond requirements as set forth in Public Contract Code §4108.
     5. When you demonstrate to the County or it’s duly authorized officer, subject to the provisions set forth in Public Contract Code §4107.5, that the name of the Subcontractor was listed as the result of an inadvertent clerical error.
     6. When the listed Subcontractor is not licensed pursuant to Contractor License Law.
     7. When the County, or it’s duly authorized officer, determines that the Work performed by the listed Subcontractor or that the materials or supplies provided by the listed Supplier are substantially unsatisfactory and not in substantial accordance with the Plans and specifications or that the Subcontractor or Supplier is substantially delaying or disrupting the progress of the Work.
     8. When the listed Subcontractor is ineligible to work on a public works project pursuant to §§1777.1 or 1777.7 of the Labor Code.
     9. When the County or its duly authorized agent determines that the listed Subcontractor is not a responsible contractor.
  2. Permit a Contract to be voluntarily assigned or transferred or allow it to be performed by anyone other than the original Subcontractor, Supplier listed in the original Bid without the consent of the County, or it’s duly authorized officer.
  3. Other than in the performance of “Change Orders” causing changes or deviations from the Contract, sublet or subcontract any portion of the Work, or contract for materials or supplies in excess of 0.5% of your total bid or $10,000, whichever is greater, as to which his or her original Bid did not designate a Subcontractor or Supplier.
• THE COUNTY RESERVES THE RIGHT TO: —
  1. Cancel this RFA at any time, but prior to award of a contract, in whole or in part, when it is determined that cancellation is in the best interest of the County.
  2. Reject any or all applications.
  3. Reject an application at any time during the RFA process for reasons stated in this RFA or for false information submitted in response to the RFA.
  4. Reject any response if it is conditional, incomplete, or deviates significantly from the services requested in the solicitation  
  5. Modify this RFA prior to the time applications are due, provided applicants are granted such extensions as necessary to allow sufficient time for submission of applications in response to the modified RFA.
  6. Make use of any information or ideas in the responses submitted.
  7. Request response revisions and hold discussions and negotiations with Applicant(s) as necessary to serve the best interests of the County.
  8. Seek publicly available information about the Applicants.
  9. Waive, at its discretion, any procedural, non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the response that do not result in any unfair competitive advantage. Any waiver will not excuse an applicant from full compliance.
  10. Negotiate the final Contract(s) with the Applicant(s), including pricing/fee schedule, as necessary to serve the best interests of the County.
  11. Negotiations may or may not be conducted with Applicants.
  12. Enter into a contract for all or some of the stated services.
  13. Award single or multiple contracts, at its sole discretion, to serve the best interests of the County.
  14. Based on the County’s needs and availability of funds, modify the scope of service described herein, provided applicants are allowed to re-submit modified applications within a reasonable time.
  15. Ask applicants for additional information or documentation.

  Therefore, applications submitted shall contain the Applicants most favorable terms and conditions, since the selection and award may be made without discussion with any Applicant. 

• USE OF LOBBYISTS —

  The County does not require, and neither encourages nor discourages, the use of lobbyists or other consultants for the purpose of securing business.

• CHANGE OF OWNERSHIP/NAME AND LITIGATION STATUS —

  Applicant agrees that if there is a change or transfer in ownership of applicant’s organization prior to the completion of the contract, and the County agrees to an assignment of the contract, the new owners shall be required under the terms of sale or other instruments of transfer to assume contractor’s duties and obligations contained in the contract and complete them to the satisfaction of the county.

  The County reserves the right to immediately terminate the contract in the event the County determines that the assignee is not qualified or is otherwise unacceptable to the County for the provision of services under the contract.

• CONFLICT OF INTEREST —

  Applicant shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the County interests. In addition to the applicant, this obligation shall apply to the applicant’s employees, agents, and subcontractors associated with the provision of goods and services provided under the contract. The applicant’s efforts shall include, but not be limited to establishing rules and procedures preventing its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence County staff or elected officers in the performance of their duties.

  The County reserves the right to disqualify any applicant on the basis of any real or apparent conflict of interest that is disclosed by the application submitted or any other information available to the County. This disqualification is at the sole discretion of the County. Any applicant submitting an application herein waives any right to object to the County’s exercise of this right, now or at any future time, before anybody or agency including, but not limited to, the County Board of Supervisors or any court of competent jurisdiction.

  As soon as the County has determined that an applicant has a conflict of interest as stated herein, County will provide written notification of such conflict and rejection of the application.

• CONFIDENTIALITY —

  California Public Records Act

  Pursuant to California law, all information contained in an application may be public record, subject to disclosure to any member of the public who requests it through the California Public Records Act (CPRA). If it is necessary to include proprietary/trade secret information in a response, the County recommends that the applicant clearly and prominently marks the information believed to fall within such categories.

  Applicant will include a written statement as to the basis for considering the marked pages confidential including the specific harm or prejudice if disclosed and the County will review the material, applicant’s concerns and make an independent determination. Notwithstanding the above, Applicant should not submit any confidential information as all information submitted is deemed public record. Any such submission is deemed acceptance of County’s decision to disclose pursuant to the CPRA.

• Contractor Screening —

  Throughout the term of this Contract, Contractor shall not be listed on any state or federal exclusionary rosters, listed below. County may screen Contractor on a monthly basis to ensure Contractor is not listed on the exclusionary rosters, listed below.  If Contractor or its employee(s) are found to be included on any of the rosters indicated below, Contractor shall be deemed in default of its obligation under this Paragraph and shall constitute a cause for County to exercise its right to terminate this Contract immediately.  County, in its sole discretion, may afford Contractor an opportunity to cure said default within a reasonable time.

   

  1. United States Department of Health and Human Services, Office of Inspector General (OIG) List of Excluded Individuals & Entities (LEIE) (http://exclusions.oig.hhs.gov)
  2. General Services Administration (GSA) System for Award Management (SAM) Excluded   Parties List (http://sam.gov)
  3. State of California Department of Health Care Services Medi-Cal Suspended and Ineligible Provider List (County Health Care Agency Internal Database)
• MODIFICATIONS OF THE RFA —

  The County reserves the sole right to interpret or change any provision of the solicitation at any time prior to the application submission deadline. Any and all interpretations or changes will be in the form of a written addendum, which will be furnished to all applicants through County’s online bidding system. All addendums issued will become part of the solicitation and resultant contract. Applicants hereby acknowledge their receipt of any addendum by being registered in County’s online bidding system and acknowledge it is the applicant’s responsibility to check for, and read all addendums posted in County’s online bidding system.

  Should such addendum require information not previously requested, the County at its sole discretion may determine that a time extension is required for the submission of applications, in which case an addendum will indicate the new application submission deadline.

Submission Requirements

• COMPLIANCE STATEMENTS —

  Some *required questions might not be applicable to your company. Do not leave any required fields blank. Please indicate "N/A" when necessary. A required field that is left blank will prohibit your response from being submitted.

  *indicates that it is required.

• Validity of Response (required) —

  The County requires that all response be valid for at least three hundred sixty-five (365) calendar days. Submissions not valid for at least three hundred sixty-five (365) days will be considered nonresponsive. The Applicant shall state the length of time for which the submitted response shall remain valid below: 

  Please state 365 calendar Days if your response will be valid for that period of time.  If your response will be valid for a different period of time please list the appropriate number of calendar days. 

• Certificate of Understanding (required) —

  The County assumes no responsibility for any understanding or representation made by any of its officers, employees or agents during or prior to the execution of any contract resulting from this solicitation unless: 

  1. Such understanding or representations are expressly stated in the contract; and 
  2. The contract expressly provides that the County therefore assumes the responsibility. 

  Representations made but not expressly stated and for which liability is not expressly assumed by the County in the contract shall be deemed only for the information of the Applicant. 

  Applicant certifies that such understanding has been considered in this response.

• Minimum Qualifications/Requirements Statement (required) —

  The Applicant certifies that it has thoroughly examined the County’s requirements and meets all minimum qualifications and requirements set forth in this RFA.

• Certificate of Insurance (required) —

  The Applicant shall certify its willingness and ability to provide the required insurance coverage and certificates as set forth in the Model Contract.

• Department of the Treasury, Internal Revenue Service Form W-9 Requirements —

  All Contractors will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors.  County will inform Contractor, at the time of award, if the Form W-9 or W-8 is required.

  In order to comply with this County requirement, within ten (10) calendar days of notification of selection of award of contract but prior to official award of contract, the selected Contractor agrees to furnish to the agency Deputy Procurement Agent (DPA) the required W-9 or W-8.

  You may upload the appropriate form here or comply within the ten (10) calendar days as described above. 

• Conflict of Interest (required) —

  Does the Applicant have an existing relationship with the County, past or current, for any financial or business reasons, or any other reason?

  An answer of "NO" shall be considered as Applicant certifying that no relationship exists or has existed as outlined below. An answer of "YES" will allow you to disclose the necessary information to the County.

  Applicant with an existing or past relationship with the County, for any reason, shall answer "YES" to this question and disclose:

  1. Any financial, business or other relationship with the County, any other entity that the County Board of Supervisors governs, or any County Board member, officer or employee, which may have an impact, affect or influence on the outcome of the services you propose to provide. Provide a list of current clients, employees, principals or shareholders (including family members) who may have a financial interest in the outcome of services you propose to provide.
  2. Any financial, business or other relationship within the last three (3) years with any firm or member of any firm who may have a financial interest in the outcome of the work.
• Conflict of Interest Follow Up Question 1 (required) —

  Disclose any financial, business or other relationship with the County, any other entity that the County Board of Supervisors governs, or any County Board member, officer or employee, which may have an impact, affect or influence on the outcome of the services you propose to provide. Provide a list of current clients, employees, principals or shareholders (including family members) who may have a financial interest in the outcome of services you propose to provide.

• Conflict of Interest Follow Up Question 2 (required) —

  Disclose any financial, business or other relationship within the last three (3) years with any firm or member of any firm who may have a financial interest in the outcome of the work.

• Statement of Compliance (required) —

  A statement of compliance with all parts of this RFA or a listing of exceptions and suggested changes must be submitted in response to this RFP. 

  • Yes = No Exceptions: This response is in strict compliance with said RFP, including, but not limited to, the terms and conditions set forth in the Contract and its Attachments, and no exceptions thereto are proposed. 
    
    
    
  • No = Exceptions: If there are any proposed exceptions, This response shall proceed to upload a list of any and all exceptions in accordance with the instructions provided  after "No" is selected.
• Attachment for each proposed exception must include: (required) —
  1. The RFA page number and section of the provision Applicant is taking exception to; 
  2. The complete provision Applicant is taking exception to; 
  3. The Applicant's suggested rewording; 
  4. Reason(s) for submitting the proposed exception; and 
  5. Any impact the proposed exception may have on cost, scheduling, or other areas.
• Non-Collusion Affidavit (required) —

  Each Applicant must execute the Non-Collusion Declaration contained in the RFA and submit it with the Response.

  The County of Orange may require that the Applicant before awarding any subcontract, secure Non-Collusion Declarations from proposed Subcontractors. The County of Orange does not conduct business with Applicants who engage in the act of Collusion. 

• Non-Collusion Declaration - A (required) —

  Has your firm ever initiated discussions with competing consulting firms about the payment structure of an existing or potential future contract with the County of Orange? Applicant must select one (1). 

  If Respondent selects Yes answer, Applicant must provide a brief explanation below. A “Yes” answer may preclude you from moving forward in the RFA Process. Applicant must certify both questions below: 

• Reason for Collusion: (required)
• Non-Collusion Declaration - B (required) —

  If not, has your firm participated in any discussions with competing firms in an effort to influence the payment structure for existing or potential County contracts? Applicant must select one (1). A “Yes” answer may preclude you from moving forward in the RFA Process. 

• Provide name of competing firms: (required)
• Litigation against County of Orange in the past seven (7) years (required) —

  1. (Yes) Applicant certifies current/past litigation as follows:

     1. Applicant shall provide detailed information regarding litigation (court and case number), liens, or claims involving Applicant, or any company that holds a controlling interest in Applicant, against County of Orange in the past seven (7) years.

  2. (No) Applicant certifies that Applicant or any proposed subcontractors do not have any past or current litigation described above. 
• Applicant shall provide detailed information regarding litigation (court and case number), liens or claims involving any proposed subcontractors, or any company that holds a controlling interest in subcontractor firm(s), against County of Orange in the past seven (7) years. (required)
• Name/Ownership Changes (required) —

  Respondent must certify either Yes or No below:

  1. (Yes) Applicant certifies past company name changes and/or ownership changes, for Respondent’s firm and any proposed subcontractor firm, as follows:

     1. Applicant shall provide detailed information regarding any company name changes (including legal business names) in the past seven (7) years.

  2. (No) Applicant certifies that Applicant or any proposed subcontractors have not had any company name change or ownership changes in the past seven (7) years.

• Applicant shall provide detailed information regarding any company ownership changes (including legal business names) in the past seven (7) years. (required)
• Political Reform Act Confirmation (Statement of Economic Interest - Form 700) (required) —

  Check the box to confirm - If subject to the Political Reform Act, Applicant shall conform to all requirements of the Act.

  Failure to do so shall constitute a material breach and is grounds for immediate termination of the contract by County. Applicant shall indemnify and hold harmless County for any and all claims for damages resulting from Applicant's violation of this Section. 

• Contract Signatures (required) —

  Upon recommendation of contract award, Applicant will be required to submit the Signed Contract within ten (10) calendar days of County notification, unless otherwise specified in the RFA.

  Selected Applicant will be required to sign a contract upon award. If selected Applicant is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation. 

• I HAVE READ, UNDERSTOOD AND AGREE TO ALL STATEMENTS IN THIS REQUEST FOR APPLICATIONS, AND TO THE TERMS, CONDITIONS AND ATTACHMENTS REFERENCED HEREIN (required)
• COMPANY PROFILE
• Company Legal Name (required)
• Company Legal Status (corporation, partnership, etc.): (required)
• Corporate Office Address (required) —

  What is the address of the company's corporate office? Please provide the full street/mailing address.

• Local Business Address(es): (required) —

  Please provide the local business address for the company named above. If there are multiple local addresses then please provide all.

• Telephone Number (required)
• Fax Number (required)
• Email Address: (required)
• Length of time Applicant has been in business: (required)
• Length of time at current location (required)
• Is your firm a sole proprietorship doing business under a different name? (required)
• If yes, please indicate sole proprietor's name and the name you are doing business under: (required)
• Is Applicant incorporated? (required)
• If yes, State of Incorporation: (required)
• Contract Signature Authority - Executive Signature (required) —

  If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority.  The Executive Signer Authority comes from the President, Vice-President, or Chairperson of the Board.

  • Contact Full Name:
  • Contact Number:
  • E-mail Address:
• Contract Signature Authority - Financial Signature (required) —

  If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority.  The Financial Signer Authority comes from the Secretary, Assistant Secretary, Chief Financial Officer, or Treasurer.

  • Contact Full Name:
  • Contact Number:
  • E-mail Address:
• Contract Signature Authority —

  If not incorporated, please provide the name, contact number, and email of the person who has the binding and signature authority of this contract.

  • Contact Full Name:
  • Contact Title:
  • Contact Number:
  • E-mail Address:
• Unique Entity Identifier Number (UEI) (required) —

  The County requires a valid UEI number and complete registration.  Your company may obtain one at no cost at https://sam.gov/entity-registration. 

• Federal Taxpayer ID Number (required)
• Regular business hours (required)
• Regular holidays observed (required)
• Contact person in reference to this RFA: (required) —

  Please include the following information in this response and note that this person is responsible for monitoring and responding to all communications for this solicitation:

  1. Contact Person Full Name:
  2. Telephone Number:
  3. Fax Number:
  4. Email Address:
  5. Mobile Number:
• Contact person for Project Manager (required) —

  Please include the following information in this response:

  1. Contact Person Full Name:
  2. Telephone Number:
  3. Fax Number:
  4. Email Address:
  5. Mobile Number:
• Contact person for Accounts Payable (required) —

  Please include the following information in this response:

  1. Contact Person Full Name:
  2. Telephone Number:
  3. Fax Number:
  4. Email Address:
  5. Mobile Number:
• Company Emergency Contact (required) —

  State the following for the emergency contact person in reference to this services:

  • Full Name (First and Last) of contact during non-business hours
  • Telephone Number (including area code)
  • Fax Number (including area code), if applicable
  • Cell Phone Number (if different than regular phone)
  • Full Email Address
• Please provide the following information about your organization's Board of Directors: (required) —

  Organization Information: Name, Number of Members, Term of Length, Meeting Dates

  Member Information: Current Office, Name, Address, Telephone, Fax Occupation, Membership Commenced, Membership Expires, Board Term Commenced, Board Term Expires, Subcommittees and Other Affiliations 

• Reference Letters (required) —

  Applicant must demonstrate successful prior performance of comparable services in the public sector arena and provide a minimum three (3) reference letters from public sector entities and clients that are comparable to the County of Orange for which these types of services have been performed within the past five (5) years.  Reference letters cannot be from one of the County of Orange departments or from more than one of the same entity.

  Reference letters must be submitted on the organization's letterhead and signed by an individual that has the authority to sign on behalf of the named organization. Please provide the following information for each of the three reference letters: 

  • Company Name
  • Contact Name
  • Email
  • Telephone number 
  • Address
  • Contract Effective Dates
  • Contract Amount
  • Brief Contract Description
  • Statement Regarding Satisfactory Performance
• SERVICES QUESTIONNAIRE —

  Do not leave any required fields blank. Please indicate "N/A" when necessary. A required field that is left blank will prohibit your response from being submitted.

  *indicates that it is required.

• Does your organization have the experience and ability to provide the requested services in Section 5.2 of this solicitation? (required)
• How many years of experience? (required)
• Does your organization have the experience and ability to meet the Performance Objectives in Section 5.3 of this solicitation? (required)
• Does your organization’s staff that will be allocated to this program meet the requirements in Section 5.4 of this solicitation? (required)
• Attach the following: (required) —
  1. Attach copy of N/A license or certification for each staff member allocated to the program.
  2. Attach copy of Orange County Department of Probation approval for each staff member allocated to the program.
• Does your organization’s facility meet the requirements in Section 5.5 of this solicitation? (required)
• Attach the following: (required) —
  1. Attach copy of Board and Care State License facility license.
  2. Attach copy of N/A facility certification. (If Applicable)
• Does your organization accept the reimbursement rate on Section 5.2 – Bed Day Rates? (required) —

  $9 per bed day?

• Does your organization understand that the estimated funding is an aggregate (combined) amount to be shared with all selected applicants? (required)
• Does your organization understand that the estimated number of referrals for each service is an aggregate (combined) amount to be shared with all selected applicants, and that no applicant providing services is guaranteed any certain number of referrals? (required)
• Contractor Safety (required) —

  Contractor shall comply with County’s Safety and Loss Prevention Policy and Procedure #306 (“Contractor Safety Responsibilities”) and submit a copy of its Injury and Illness Prevention Program (IIPP) and Contractor Safety-Activity Checklist to the designated County Procurement staff as part of the solicitation and/or contract process. Contractor will notify County Project Manager of any revisions to the Safety-Activity Checklist and will provide a new Safety-Activity Checklist upon County request. The IIPP shall comply with California Code of Regulations, Title 8, Section 1509 or 3203 (whichever applies). Contractor shall submit other safety programs that pertain to the type of job that will be performed on site. County reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this Contract.

  Do not include the information below in the contract – for internal information only.
  Please note public facing links included in this paragraph for contractors to access are as follows:
  • Contractor Safety Responsibilities - https://bit.ly/3ayTivx
  • Contractor Safety Activity Checklist - https://bit.ly/3FK0t2n

• Safety Data Sheets (SDS) (required) —

  Contractor is required to provide a Safety Data Sheet (SDS) compliant with California Code of Regulations, Title 8, Section 5194, for each hazardous substance that is provided, used or created as part of the goods or services provided by Contractor to County. The SDS for each substance must be sent to either the County Project Manager, as specified in the “Notices” provision of this Contract, or to the place of shipment or provision of goods/services.

• Homeless Service System Pillars Attestation (required) —

  Please download the below documents, complete, and upload.

• Minimum Submission Requirements —

  Additional file upload

• Vendor Type (required) —

  This will update the Vendor Type field within Insurance and Indemnification section.

• Vendor Pricing (required) —

  How do you want to receive pricing from vendors for this project?

• Will this Project Require Evaluation Criteria/Committee (required)
• Does this solicitation require any of these? (required)
• Type of Contract (required)
• Name the type of Funding Source for this project (required)
• Start-up funds ____ available for these services... (required) —

  Select one to fill in the blank.

• Include Start-up Fund Amount? (required)
• Start-up fund amount (required) —

  Answer format: $XX.XX or N/A

• Enter what the start-up funds may be used for (required)
• Start of Services Date (required)
• The selected applicant shall be required to meet performance objectives by_____________. (required) —

  Enter the date here.

• Written protests must be sent to: (Name of Entity) (required) —

  Enter name of entity

• Written protests must be sent to: (Dept Name of Entity) (required) —

  Enter the department name of entity

• Written protests must be sent to: (Mailing Address, Line 1) (required) —

  Enter the first line of the entity's address.

  Example: 400 W Civic Center Drive, 3^rd floor

• Written protests must be sent to: (Mailing Address, Line 2) (required) —

  Enter the second line of the entity's address.

  Example: Santa Ana, CA 92701

• Target Population for this project (required)
• Name of Required License or Certification for each staff member allocated to the program (required)
• Name of Required Facility License (required)
• Name of Facility Certification (required)
• Reimbursement Rate (required)
• Network Security & Privacy Liability Minimum Limits (required)
• Technology Errors & Omissions Minimum Limits (required)
• Professional Liability Minimum Limits (required)
• Sexual Misconduct Minimum Limits (required)
• Employee Dishonesty (Client Coverage) Minimum Limits (required)