Construction Engineering, & Inspection (CE&I) Services for the Brickyard Road, Monroe Avenue, and Oakfield/Palafox Area Drainage Improvement Projects CDBG-DR HS005

Brickyard Road Drainage Improvements

The Brickyard Road Drainage Improvement Project consists of replacing an existing 36” culvert pipe beneath Brickyard Road near Barth Rd that was damaged during Hurricane Sally. The new culvert pipe will be extended from its original footprint and outfall beneath adjacent CSX Railroad right of way. Work includes, but is not limited to, reconstructing the roadway above the pipe, armoring the adjacent roadway shoulders, and installing a new headwall and rip rap at the outfall.

Monroe Avenue Drainage Improvements

The Monroe Avenue Drainage Improvement Project consists of the repair and re-stabilization of 500 LF of damaged articulated block ditch with additional roadside ditch re-grading and culvert replacement across Monroe Avenue between Woodland Street and Well Line Road.

Scope of work includes preparing the surface along the area of articulated block for installation of a Concrete Canvas overlay with sandbag ditch blocks. Additional existing damaged concrete ditch will be removed, re-graded and re-paved. The ditch front slopes will be re-graded to meet minimum clear zone requirements with appropriate permanent erosion control measures.

The existing double 36” arch pipe culvert will be open cut, removed and replaced with a cast-in-place box culvert and new straight end walls. Roadway reconstruction, milling and resurfacing of adjacent pavement with curb and gutter installation will be required.

Oakfield / Palafox Area Drainage Improvements

The Oakfield / Palafox Area Drainage Improvement project consists of improving the existing drainage infrastructure along N Palafox St, Majors Rd, Hancock Ln, Pacific St, W Oakfield Rd, Kenmore Rd, Travis St, and W Pinestead Rd.

Background

The Scope of Work for these projects is to provide construction engineering, inspection, and project management services on the Brickyard Road, Monroe Avenue, and Oakfield / Palafox Area Drainage Improvement projects.  This document gives the Consultant the same responsibility and authority as Escambia County when administering these County construction project contracts.

The administration of the Brickyard Road, Monroe Avenue, and Oakfield / Palafox Area Drainage Improvement projects will be conducted by the Consultant in full cooperation with Escambia County.  Escambia County will have the final word in regard to challenges of Consultant authority by the contractor or decisions made by the Consultant regarding the work. The ultimate goal of Escambia County and the Consultant should be to administer each contract in a highly professional manner, conducive to a cooperative relationship between the Consultant, Contractors, and Escambia County, and to complete the work on budget and on time with minimum inconvenience and maximum safety for the public.

Project Details

• Reference ID: PD 25-26.053
• Department: Engineering
• Department Head: Joy Blackmon (Director)

Important Dates

• Questions Due: 2026-03-30T17:00:00.000Z
• Pre-Proposal Meeting: 2026-03-11T20:00:00.000Z — Office of Purchasing 213 Palafox Place, 2nd Floor Pensacola, FL 32502 MS Teams https://teams.microsoft.com/meet/26886645944959?p=s5U0vJ8oPwcr9UPH8W Meeting ID: 268 866 459 449 59 Passcode: 4Gs3uq3E ________________________________________ Need help? | System reference Dial in by phone +1 863-333-5817,,317129098# United States, Lakeland Find a local number Phone conference ID: 317 129 098#

Addenda

• Addendum #1 (released 2026-03-05T18:40:15.444Z) —

  Changed estimated construction cost for Oakfield/Palafox area drainage.

  Removed Oakfield/Palafox cost estimate.

   

  Please use the See What Changed link to view all the changes made by this addendum.

• Official Notice #1: PD 25-26.053 - Reminder Notice of Pre-Solicitation (released 2026-03-10T15:28:06.044Z) —

  This is a reminder that the pre-solicitation meeting for PD 25-26.053 will take place tomorrow, March 10, 2026, at 3:00pm CST.

• Official Notice #2: PD 25-26.053 - Pre-Solicitation Attendance (released 2026-03-11T20:35:33.942Z) —

  Please see the attached attendance sheet for the pre-solicitation meeting for PD 25-26.053.

• Addendum #2 (released 2026-03-11T20:36:57.612Z) —

  Removed verbiage of products liability coverage from Standard Insurance Requirements and Certificates.

   

  Please use the See What Changed link to view all the changes made by this addendum.

• Official Notice #3: PD 25-26.053 - Reminder Notice of Question and Answer Deadline (released 2026-03-27T14:46:59.448Z) —

  This notice serves as a reminder that the question-and-answer period will close on 3/30/26 at 12:00pm CST.

• Addendum #3 (released 2026-03-31T13:04:56.957Z) —

  Please see the attached Question and Answer Report for PD 25-26.053.

• Official Notice #4: PD 25-26.053 - Reminder Notice (released 2026-04-02T19:12:17.784Z) —

  This notice serves as a reminder that the submission opening for PD 25-26.053 will take place on 4/6/26 at 10:00am CST.

Evaluation Criteria

• Experience and Qualifications (30 pts) —

  Experience and Qualifications of the proposed key personnel, include everyone’s roles and responsibilities. Identify sub-consultant(s) that may be used for the project. Include resumes for senior team members involved in the project.

• Experience in Other Projects of Similar Scope of Work and Complexity (40 pts) —

  Experience in Other Projects of Similar Scope of Work and Complexity (a minimum of 3 Construction Engineering & Inspection (CEI) projects should be shown). A reference list for each project is required including the name of client contact familiar with the project, project name, telephone number and/or email address, brief description of the project, actual cost and project length.

• Recent and Current Workload (30 pts) —

  Recent and Current Workload. Show current workload of available personnel and hours projected on this project.

Submission Requirements

• I certify that I have read through the attached solicitation, and I understand all specifications, terms, conditions, and materials provided therein.
• Contract Execution and Certificate(s) of Insurance* (required) —

  The contract shall be executed by the successful bidder and shall be returned, with the Certificate(s) of Insurance to Escambia County so that it is received within 10 working days after the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• References Form —

  Please download the below documents, complete, and upload.

• Deletion of Records Form —

  Deleted and Destroyed Documents Letter
   

  PD PD 25-26.053 Construction Engineering, & Inspection (CE&I) Services for the Brickyard Road, Monroe Avenue, and Oakfield/Palafox Area Drainage Improvement Projects CDBG-DR HS005

  To the Escambia County Office of Purchasing

   

  Our firm recently received an Request for Letters of Interest on the above-mentioned specification.

  We hereby acknowledge and certify that our company has destroyed/deleted any digital downloaded copies of the plans and specifications relative to this project.  At the time we received this information, we understood that it was exempt from the Public Record Law and all of the information, whether originals or duplicated, shall be destroyed/deleted.

• E-Verify Certification —

  Please download the below documents, complete, and upload with your proposal submission.

• Anti Human Trafficking Affidavit - HB7063 —

  Please download the below documents, complete, and upload.

• Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest Form —

  Please download the below documents, complete, and upload with your proposal submission.

• Drug-Free Workplace Form —

  Please download the below documents, complete, and upload with your proposal submission.

• Information Sheet for Transactions and Conveyances Corporate Identification. —

  Please download the below documents, complete, and upload with your proposal submission.

• Scrutinized Companies Certification —

  Please download the below documents, complete, and upload with your proposal submission.

• Certificate of Authority to do Business from the State of Florida (SunBiz) (required) —

  The person listed as the contract signature authority must be listed as an authorized representative with the records on file with the Florida Division of Corporations (Sunbiz) for FEIN provided.  Upload your proof of certification with your Proposal Package.

• Copy of current Required Insurance declaration page with Escambia County named interest or, Letter of Insurability from Carrier stating that the levels of coverage will be obtained. (required) —

  Upload with your proposal

• CDBG_DR Federal document requirements. (required) —

  Please download the below documents, complete, and upload. Please fill out all attached forms and sign. If your firm does not qualify as a Section 3 Business, please fill forms out to the best of your ability but put N/A on any specifics that do not apply to your firm. 

• Proof of registration with the Federal System of Award Management (SAM) (required) —

  Upload your certification with your proposal. Sam.gov registration must be accurate and active at time of submittal or your firm will be disqualified. 

• Current W-9 (required) —

  Please upload as a part of your submission package

• Proposal Package (required) —

  Enter your proposal in the format required by this solicitation.  See Scope of Work for Submission Format. 

• Solicitation Type (required)
• Award (required)
• Will this solicitation result in a Lump Sum Agreement (required) —

  A Lump Sum Agreement is defined as any solicitation requesting a fixed dollar amount based on explicit specifications.

• Term of Agreement (required)
• Outside of County Funded (required)
• Grant Type (required) —

  Example:  FEMA, LAP, Restore Act, etc...

• Special Terms/Conditions of Grant (required)
• Grant/Contract Uploaded in Documents (required)
• Additional Grant Funding (required)
• Grant Type-2 (required)
• Special Terms and Conditions of Grant-2 (required)
• Grant/Contract Uploaded into Documents-2 (required) —

  Confirm you understand that Grant funded projects should include any grant documents & application for Purchasing to review. You may upload these in the Attachment section of your project request.

• Construction Bid (required) —

  Is this project a construction project?

• Liquidated Damages Amount (Numerical) (required) —

  i.e $1,250.00

• Liquidated Damages Amount (Text) (required) —

  i.e. One Thousand, Two Hundred Fifty Dollars

• Days to Substantial Completion (Numerical) (required) —

  Number of Days from NTP to Substantial Completion in number format (i.e. 120)

• Number of Days to Substantial Completion (Text) (required) —

  Number of Days from NTP to Substantial Completion in text format (i.e. One Hundred Twenty)

• Days to Final Completion (Numerical) (required) —

  Number of Days from Substantial Completion to Final Completion in number format (i.e. 30)

• Number of Days to Final Completion (Text) (required) —

  Number of Days from Substantial Completion to Final Completion in text format (i.e. Thirty)

• Total Days to Completion (Numerical format) (required) —

  Total number of days from Notice to Proceed to Final Completion in numerical format

• Total Days to Completion (Text) (required) —

  Total Number of days from Notice to proceed through final completion in text format

• Estimated Cost (required)
• Permits Required (required)
• Technical Specifications Uploaded in Documents (required)
• Engineer Approved Drawings Uploaded in Documents (required)
• Approved Drawings Date (required) —

  Enter the date the drawings were approved.

• Allow Piggybacks off of your agreement (required) —

  Piggybacks allow another agency to adopt or "piggy back" on Escambia County Agreements. Note- This will require additional Board Approval in your board recommendation.

• Insurance-Construction (required) —

  Is this a construction project?

• Insurance for Construction-Professional Liability (required) —

  Will this contract involve Architectural/Design work?

• Insurance for Construction- Pollution Liability (required) —

  Will this project involve potential pollution risk to the environment from working in, on or beneath the surface of the land (or water) or involves a system such as HVAC or refrigeration that contains a potential pollutant

• Insurance for Construction-Aviation Liability (required) —

  Will Drones or Unmanned Aircraft be used on this project?

• Insurance for Constuction-Broadened Pollution (required) —

  Will the project involve the transportation and disposal of hazardous materials

• Insurance for Construction-Builders Risk/Owners Protective Liability (required) —

  Is this contract for a substantial construction project i.e. new building/substantial renovation? Only Required over $15M

• Insurance for Construction-Installation Floater (required) —

  Will this project involve the installation of property, equipment or materials purchased by the Offeror 

• Insurance for Construction-Moving & Rigging Floater (required) —

  will this project involve the lifting of any type of crane or Heli-lift?

• Insurance-IT, Consulting Professional Services (required)
• Insurance-Professional Services* (required) —

  Consultants, Architects, Engineering, Design, etc...

• E. Insurance for Services or Work on Waterfront, Marina, Beachfront or Port Area (required)
• Endorsements/Additional Insurance to Consider (required)
• Termination/Adverse Change Endorsement (required)
• Fidelity/Dishonesty/Liability Coverage (required)
• Aviation Insurance (required)
• Property insurance (required)
• Products Liability Insurance (required)
• Professional Liability (required)
• Do you need a Pre-Solicitation Meeting? (required) —

  Pre-Solicitation meetings are not mandatory but encouraged if you have special terms & conditions in the project, submission formats outside the standard process, or if you believe the vendors will need a site visit to evaluate the space. These can happen in person/on site or via Microsoft Teams. 

• Attendance (required)

Questions & Answers