Construction Manager at Risk (CMAR) Highland High School Auditorium Orchestra & Band Addition and Renovations

The purpose of this Request for Qualifications (RFQ) is to contract with a single qualified firm to provide Construction Manager At Risk construction services for design support preconstruction and possible construction of the Highland High School project identified within the RFQ.  All work will be funded using other District funds, not bonds or adjacent ways

Background

Gilbert Public Schools District Office is in the Town of Gilbert, which is a suburb of the greater Phoenix-Mesa area in the state of Arizona and Maricopa County. Gilbert Public Schools is comprised of five (5) comprehensive high schools, five (5) comprehensive junior high schools, twenty-six (25) comprehensive elementary schools, one (1) alternative learning high school, and three (3) non-traditional academies servicing approximately 29,500 students and about 4,000 full-time and part-time employees. The District operates from July 1st to June 30th fiscal year.

Project Details

• Reference ID: RFQ 26-001
• Department: Purchasing
• Department Head: Barbie Wells (Purchasing Supervisor)

Important Dates

• Questions Due: 2026-06-03T23:00:00.000Z
• Answers Posted By: 2026-06-10T23:00:00.000Z
• Pre-Proposal Meeting: 2026-05-26T17:30:00.000Z — Highland High School, 4301 E Guadalupe Rd, Gilbert, AZ 85234- First Floor Lecture Hall

Meetings & Milestones

Evaluation Criteria

• Understanding of the Proposed Project and Method of Approach (300 pts) —
  1. The overall method of approach described by the offeror in how they would implement and execute a CMAR contract in Gilbert Public Schools based on the project identified. 
  2. The detail and thoroughness of the plan evaluated from pre-construction services, establishment of GMP, execution of work, and warranty support.
  3. The detail and thoroughness of the plan evaluated from the construction approach on an occupied campus to maintain school operations.
  4. Ability of firm to comply with anticipated schedule of activities related to this project and the firm’s current workload shall be considered. 
  5. The contractor’s safety plans will be considered under this category.
  6. The sub-contractor selection plan offered by the firms will be considered as well.

   

• Qualifications and Experience of Assigned Personnel (275 pts) —
  1. The overall qualifications and experience of key personnel assigned to perform construction services. 
  2. The training, education and certification background of personnel shall be reviewed. 
  3. Tenure of the proposed personnel with submitting firm.  Please provide organizational chart of the team selected for the appropriate project scope.
  4. The specific experience of the proposed team in actually using the CM@Risk alternative delivery method. 
  5. The alternative delivery method skills of team shall be considered including estimating, value engineering, performing constructability reviews, establishing GMP's, and managing construction activities as the GC representative.

   

• Experience and Capabilities of Firm (250 pts) —
  1. The ability of the firm to demonstrate a level of competence in successfully completing similar CMAR educational based projects as defined within the project scope section. 
  2. The five most recent representative examples of similar work and these projects’ references shall be considered under this category. 
  3. Ability of firm to complete projects in accordance with contract requirements and present minimal cost growth over course of construction.
  4. The number of years in operation, knowledge of Arizona construction market, and reputation to attract quality sub-contractors shall be considered. 
  5. The ability of the offeror to communicate a sense of confidence and competence in operating within this alternative delivery environment. 
• Organizational Strength (150 pts) —
  1. The financial condition of the offeror shall be reviewed to ensure long term viability. 
  2. The safety record and worker’s compensation rate of the offeror shall be considered. 
  3. Current bonding availability and capacity shall be reviewed along with ability to provide necessary insurance requirements. 
  4. Also to be considered will be:
  1. • any judgment or liens against the firm within the last three years; any current unresolved bond claims against the firm;
     • any deficiency orders issued against the prime contractor by the Arizona Registrar of Contractors within the last three years; and
     • any filing under the United States Bankruptcy Code, assignments for the benefit of creditors, or other measures taken for the protection against creditors during the last three years.

   

• Responsiveness (25 pts) —
  1. The ability of the firm to provide all information required at time of the RFQ submittal.
  2. The submission of materials in the format requested as outlined in the REQUIRED INFORMATION section.
• Interview (if necessary) (200 pts) —

  If the committee determines to interview, this criterion shall only be applied to those firms who make the interview short-list phase and will be used to establish the final short-list ranking.  At this point, each vendor’s score will be set to zero.  Under this criterion, the committee will consider:

  1. The overall impression made by the submitting firm regarding their ability to successfully deliver specified project.
  2. The ability of candidates to present creative solutions to the current material shortage and escalating cost environment of the construction industry. 
  3. The ability of the firm to present a "team" profile that will be conducive to project success. 
  4. Reference checks will also be factored into this phase of the evaluation. 
  5. The ability of firm to agree to all terms and conditions represented in District contract between Owner and CMAR.

Submission Requirements

• Response Submittal "Embedded Attachments or Documents" (required) —

  Our firm understands that we are not to embed any documents, links, or reference content in another location within the questionnaire, as they will not be accessible or evaluated.

  When a document is required to be uploaded, it must be in pdf format and unlocked (unless the firm will provide the key if they are the highest ranked firm.)

• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation
• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation (required) —

  Explanatory Note: The purpose of this question is to confirm the Bidder’s or Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested in the form or that have been requested and approved prior to submission of the Offer. All exceptions or modifications to the Solicitation, regardless of whether Gilbert Public Schools (also referred to as the District) approved such items prior to submission of the Offer, must be clearly set forth in this form.

  The Offeror, by the undersigned representative, acknowledges and accepts all terms and conditions of the Solicitation, except as expressly noted below or in the additional pages attached hereto. As used in this form, “terms and conditions of Solicitation” means all terms, conditions, specifications, certifications and warranties set forth in the documents that comprise the Solicitation, including the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation (if any), Specifications/Scope of Work, and Solicitation Addendums (if any).

• Exception Requested (required) —

  If you requested an exception under the Acknowledgement and Acceptance of Terms and Conditions of the Solicitation, please clearly explain the requested exception/deviation. Reference the specific language that you are taking exceptions/deviations to. Unacceptable exceptions shall remove your proposal from consideration for award. Gilbert Public Schools shall be the sole judge on the acceptance of exceptions/deviations and their decision shall be final.)

  Enter N/A if this does not apply

• Request for Confidentiality of Proprietary Information —

  Explanatory Note: The purpose of this form is to request that the District treat as confidential specific information in the Offer that the Offeror or Bidder believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the page or pages of the Offer in which it appears. An explanatory statement for the request must be clearly set forth in this form. Additional pages may be attached to the form. The District Representative shall review the statement and provide the determination in writing whether the information shall be protected. If the District Representative determines that the information shall be protected from disclosure, the District Representative shall inform the Bidder or Offeror in writing of such determination. Requests to protect pricing information or the entire Offer from disclosure will be denied.

• Request for Confidentiality of Proprietary Information (required) —

  The Offeror, by the undersigned representative, requests that the specific information, described below and identified on the page or pages of the Offer in which it appears, be treated as confidential information and protected from disclosure to the public.

   

  1. Description of specific information that is the subject of the request.

   

  2. The reason or reasons why the information should be treated as confidential.

   

  Enter N/A if this does not apply

• ASBESTOS AND HAZARDOUS MATERIAL STATEMENT —

  ATTENTION: Architects, Engineers, Consultants, Contractors, Sub- contractors, Craftsmen and Vendors. The following information is extremely important and must be adhered to without exception:

  Asbestos Contained Building Materials (ACBM) will not be used on any project within the Gilbert Public Schools. ACBM is defined as any building material having an asbestos content of 1% or more. Typical examples of materials that may contain asbestos and therefore would be considered ACBM are: vinyl asbestos tile, certain forms of adhesive used to hold vinyl tile, certain forms of adhesive used to hold cove base molding, some thermal insulation, and transite paneling. The above list is not complete but merely represents some of the material more commonly found on job sites that are ACBM. As per EPA guidelines, some roofing material used on the exterior of the buildings may be considered ACBM. Address any questions concerning asbestos to Barbie Wells at (480) 497-3386.

  Solder and paint with any amount of lead is no longer authorized, and will not be used in any District projects.

  HOLD HARMLESS: Interface of work under this contract with work containing asbestos shall be executed by the contractor at risk and discretion with full knowledge of the currently accepted standards, hazards, risks and liabilities associated with asbestos work and asbestos containing products. By execution of this contract, the contractor acknowledges the above and agrees to hold harmless the owner, employees and agents and assigns for all asbestos liability which may be associated with respect to the above-mentioned standards, hazards, risks and liabilities.

  I have read the above information and will comply.

• Asbestos and Hazardous Material Statement (required) —

  Confirm that you will comply with the ASBESTOS AND HAZARDOUS MATERIAL STATEMENT

• Non-Collusion Affidavit
• Non-Collusion Affidavit (required) —

  You the Vendor do confirm that your persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:

  That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.

• Offer and Acceptance
• Offer and Acceptance (required) —

  This Offer and Acceptance form must be submitted with a signature by the representative authorized to sign the Offer on behalf of the Offeror. The representative must initial any erasures, interlineations or other modifications in the Offer. Failure to sign this Offer and Acceptance form, or to initial any erasures, interlineations or other modifications as indicated, may result in rejection of the Offer.

  To Gilbert Public Schools:

  The Offeror, by its undersigned representative, hereby submits its Offer to this Solicitation, certifies its understanding and compliance with the requirements in the Solicitation, and agrees to furnish materials and services in compliance with all terms, conditions, and specifications of the Solicitation, subject only to any written exceptions stated in the Offer and accepted by the District.

  In accordance with Federal requirements the offeror certified the following:

  Disclose of Lobbing Activities, Pursuant to Byrd Anti-Lobbying Amendment 31 USC 1352

  Certification regarding Lobbying, Pursuant to 31 USC 1352

  Debarment, Suspension, Ineligibility and Voluntary Exclusion

  In Accordance with A.R.S. § 35-394, the Offeror certifies that it is not currently and for the duration of the contract will not use the forced labor of ethnic Uyghurs in the People's Republic of China including goods, services, contractors, subcontractors or suppliers thereof.

  Please download the below documents, complete, and upload.

• Requested Forms —

  Please complete the following downloadable forms and upload them in their respective questions.

• Bid Bond —

  Please scan a copy of your Bid Bond (if project is over $100,000) and upload that here. You are also required to mail the actual bond with a postmark no later than the deadline date of the project.

• W-9 (required) —

  Please upload your complete W-9 here

• Certificate of Insurance (COI) (required) —

  Please upload your complete COI here

• Services Generating Cost to the District —

  A listing of any items such as letters, phone calls or other types of services generating a cost to the District and not included in the fees shown on the proposal are to be included, plus a formula or explanation of how these additional costs will be determined and billed to the District.

• Additional or separate contract —

  The form of contract for any award made as a result of this proposal will be a district purchase order, referencing this bid, which shall be considered a part of the contract. The amount will be based upon the fees shown in the bid, and will take into consideration previous and anticipated expenses for the forthcoming year. If your firm will require the District to sign an additional or separate contract, a copy of the proposal contract must be included with the proposal.

• Is this a Construction/APDM Related RFQ? (required) —

  If yes, there will be a lot of verbiage added that is related to these types of services.

• Bid Bond (required) —

  Does this require a Bid bond?

• SFB Project? (required) —

  Is this a School Facilities Board Funded Project?

• Is this project going to be federally funded? (required)
• Special Terms and Conditions Verbiage (required) —

  Please pick which Special Terms and Conditions you will need for the project

• Will there be a Owner's Representative? (required) —

  Example: External Project Management Company?

• Owners Representative (required) —

  If you have hired a owners Representative please indicate the companies name here

• Do you need the Asbestos and Hazardous Materials Statement (required) —

  If you click yes this document will be added to attachments

• Partial Bids (required) —

  Will you accept partial Bids?