Construction Manager at Risk for the East Lake Community Library Expansion

The Pinellas County Board of County Commissioners, on behalf of the Construction and Property Management Department, Construction Services Division, is seeking the services of a qualified and licensed Construction Manager at Risk to provide construction services for an approximately 8,000‑square‑foot addition to the existing East Lake Community Library building.

The project includes:

• Ground Floor Addition: Approximately 3,650 square feet added to the east end of the existing building.
• Second Floor Addition: Approximately 4,350 square feet constructed above the new ground floor addition and over a portion of the existing structure (the original addition completed in 2017).

The selected General Contractor will be responsible for all labor, materials, equipment, coordination, scheduling, subcontractor management, and construction activities necessary to complete the addition in accordance with the County’s plans, specifications, and applicable codes.

This project involves an expansion of the existing East Lake Community Library, located at 4125 East Lake Road, Palm Harbor, Florida 34685.

Background

The purpose of this project is to expand the building’s functional space to accommodate growing operational needs, improve workflow efficiency, and support future programmatic and staffing requirements. The addition will provide enhanced facilities that align with current and projected user demands while maximizing the use of the existing site and infrastructure.

Project Details

• Reference ID: 26-0706-RFQ-CCNA
• Department: CONSTRUCTION & PROPERTY MANAGEMENT
• Department Head: Bill Greer (Director)

Important Dates

• Questions Due: 2026-08-21T19:00:00.000Z
• Pre-Proposal Meeting: 2026-08-10T15:00:00.000Z — East Lake Community Library, 4125 East Lake Rd. Palm Harbor, FL 34685

Evaluation Criteria

• Ability of Firm and its Professional Personnel, Willingness and Ability to Meet Schedule and Budget Based on Current and Projected Workload. Evaluation of the firm’s overall approach (42.5 pts) —
  1. Reviews the level of qualifications and experience of the firm and project team and appropriateness of the organization of the project team.
  2. Reviews the professional resources available to properly provide services as requested in the RFQ document.
  3. Reviews the project team to ensure the team proposed contains all of the critical disciplines required.
  4. Prime team proposed should have exceptional professional resources to properly provide services.
  5. The project manager and proposed team should be uniquely qualified to provide the desired services.
  6. Evaluates the workload commitments that will impact the firm’s ability to complete services on schedule.
  7. The submittal should demonstrate that the firm has adequate time available and personnel to compete services on schedule and additional backup staffing capability in the event of unforeseen circumstances.
  8. Evaluation of the firm’s overall approach including experience in scheduling projects, systems that will be used to keep track of the project schedule, cost control, quality assurance and quality control, issues and methods employed to avoid cost overruns and project delays.
  9. Evaluation of the overall approach to the project proposed by the firm and the appropriateness of the methods proposed to plan, design and administer the project in relation to the scope of work and County requirements.
• Firm Experience with Projects of Similar Size and Past Performance (37.5 pts)
• Volume of Work Previously Awarded by the County (5 pts) —

  Pre-populated by the Purchasing Department, the purpose of this criterion is to effect an equitable distribution of contracts. This criterion is evaluated based on all CCNA Non-Continuing contracts awarded to a firm during the two (2) previous completed fiscal years through to current date. The date utilized for establishing award shall be the date the Board of County Commissioners or County Administrator initially awards the contract. The points are worth 5 percent of the overall points available and are distributed as follows:

  $0 - $200,000 – 5% of points available

  $200,001 - $400,000 – 4% of points available

  $400,001 – $600,000 – 3% of points available

  $600,001- $800,000 – 2% of points available

  $800,001 - $1,000,000 – 1% of points available

  Over $1,000,000 – 0% of points available

  Based on a typical 100-point evaluation scoring process, a firm deemed to be in the $0-$200,000 category threshold would be allotted 5 points etc.

• Minority Business Status (2.5 pts) —

  Provides points pre-populated by the Purchasing Department for minority business status as designated by the State of Florida. If the firm, or its sub-consultant, is designated as a minority business by the Florida State Office of Supplier Diversity, Department of Management Services, 2.5% of the total evaluation points are awarded. If the firm does not have minority business status as per the Florida State Office of Supplier Diversity, Department of Management Services, 0% of the points available are awarded.

• Pinellas County Small Business Enterprise (SBE) Status (10 pts) —

  Provides points pre-populated by the Purchasing Department for SBE status as designated by Pinellas County. To qualify, a firm or its sub consultants must be located in one of 4 counties (Pinellas / Hillsborough / Pasco / Manatee) and have annual sales of goods/services not exceeding the maximum 3 year average of 3 million dollars or gross revenues not exceeding 8 million dollars for construction and not exceed a maximum 3 year average of 50 employees.

  Prime firm or sub-consultant must directly associate Small Business Enterprise (SBE) and be an integral part as defined by CCNA Florida Statute Section 287.055 and cannot consist of vendors or suppliers from office supply, printing services, etc.

  If the prime firm is certified as a Pinellas County SBE, 10 points will be awarded. If the prime firm is not a certified Pinellas County SBE and utilizes 1 certified Pinellas County SBE as sub-consultant, 5 points will be awarded. If the prime firm utilizes more than 1 certified Pinellas County SBE as sub-consultant, 7.5 points will be awarded. Failure to utilize certified sub-consultants, as presented in your submittal and evaluated accordingly may affect future awards to your company. A prime firm or sub-consultant must be certified through Pinellas County Economic Development as an SBE prior to submission of your proposal document. If the prime firm nor any of its sub-consultants are not certified as a Pinellas County SBE, 0% of the points available will be awarded.

  Proposer must provide complete SBE Status Form (Attachment A).

• Location (2.5 pts) —

  Provides points pre-populated by the Purchasing Department. Evaluates the location of the project team relative to Pinellas County including the prime firm and project manager. If firm has an established office located in Pinellas, Manatee, Hillsborough or Pasco counties, 2.5 points are awarded. If not, no points will be awarded.

Submission Requirements

• Proposal Requirements (required) —

  Did you read through and confirm that you met all of the proposal requirements?

• Proposal Documents (required) —

  Please Upload your COMPLETE Proposal here, which includes the following:

  1.  All items from Section 8 Submittal Requirements and all items in Tab 5 Required Forms.
• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of XXXXXof the total bid price, payable toPinellas County, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanTuesday, September 1, 2026 addressed to:

  Pinellas County
  Deron deFreese, CPPB
  509 East Avenue South
  Clearwater,FL33765

  Please have the Bidder Name, Contract Title ("Construction Manager at Risk for the East Lake Community Library Expansion"), and Contract Number ("26-0706-RFQ-CCNA") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to Pinellas County so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?