Construction Supplies and Materials

The City of Avondale invites Quotes from qualified vendors for the supply of Concrete Finishing Tools, Hand Tools, Personal Protective Equipment (PPE), and related construction supplies in accordance with the specifications and provisions contained in this Request for Quotations ("RFQ") on an as-needed basis (the “Material”) for a period of 12 months.

The City intends to award to one or more Bidders. Materials may be obtained through delivery or vendor pickup, as specified in this RFQ.

Background

This RFQ intends to establish pricing and an overall category discount for low-volume and routine purchases of concrete finishing and related construction materials. The City intends to award contracts to one or more bidders capable of supplying all items listed in the Pricing Table and offering a category discount for additional related items within the defined categories. Materials may be obtained through delivery or vendor pickup.

Select items are included in the Pricing Table solely to allow the City to evaluate pricing. The City may purchase additional items within each category based on the awarded discount.”

Project Details

• Reference ID: PW 26-60
• Department: PUBLIC WORKS
• Department Head: KIRK BEATY (DEPARTMENT DIRECTOR)

Important Dates

• Questions Due: 2026-03-31T23:00:00.000Z

Addenda

• Addendum #1 (released 2026-04-07T17:15:26.649Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Scope of Work —

  The awarded contractor(s) shall furnish and deliver the Materials described herein on an as-needed basis during the term of the Agreement. Materials may be obtained through delivery or vendor pickup, as specified in this RFQ.

  All items shall be new, unused, and suitable for heavy-duty municipal construction operations.

• Category 1 - Concrete Finishing Tools —

  Includes concrete finishing tools and related equipment necessary for forming, smoothing, leveling, and finishing concrete surfaces, including but not limited to:

  • Hand trowels
  • Pool trowels
  • Fresno trowels
  • Magnesium floats
  • Wood floats
  • Bull floats
  • Edgers and groovers
  • Scrapers
  • Finishing brushes
  • Saw-Cutting Blades

  All tools shall be professional-grade and designed for heavy-duty construction applications.

• Category 2 – Hand Tools & Accessories —

  Includes general construction hand tools and accessories used in support of concrete and field operations, including but not limited to:

  • Adhesive and epoxy dispensing tools
  • Sprayers and hose assemblies
  • Forming stakes
  • Extension handles and replacement handles
  • Utility knives
  • Mixing paddles
  • Miscellaneous construction hand tools
  • Forming boards

  Items shall be durable, commercial-quality products suitable for repeated field use.

• Category 3 - Personal Protective Equipment (PPE) —

  Includes personal protective equipment and safety-related items necessary for construction and concrete finishing operations, including but not limited to:

  • Knee protection
  • Work gloves (various sizes and materials)
  • Safety glasses
  • Dust masks and respiratory protection
  • Hard hats and head protection
  • Rubber concrete boots

  All PPE shall meet applicable OSHA, ANSI, or other required industry standards.

• Category 4 - Adhesives & Specialty Products —

  Includes bonding agents, hydraulic cement, joint materials, and related specialty construction products, including but not limited to:

  • Rapid-set cement
  • Epoxy anchoring systems
  • Bonding agents
  • Joint fillers
  • Curing compounds
  • Concrete-related chemical products

  Products shall be suitable for commercial and municipal applications.

• Delivery Requirements —

  Materials may be delivered to:

   

  Avondale Municipal Operations Service Center - Streets Division

  399 E Lower Buckeye Rd
  Avondale, AZ 85323

   

  Materials may also be obtained through vendor pickup.

  Standard in-stock items shall be delivered within ten (10) business days after receipt of order unless otherwise agreed.

  Lead times for non-stock or special-order items shall be provided at the time of order.

  The contractor shall notify the City of any anticipated delays or backorders.

Submission Requirements

• Main Point of Contact (required) —

  Please provide a point of contact for RFQ for follow-up questions or notifications. (Name, email & phone number).

• Catalog Discount Available (required) —

  Bidders shall provide a current catalog or price list identifying products within the scope of work that the proposed category discount will apply.

• The category discount percentage applies to all items within all categories (required)
• The category discount percentage does not apply to certain items (attach explanation). (required)
• What is your lead time for delivery? (required)
• What is your lead time for non-stock/special order items? (required)
• Are rush delivery options available? (required)
• Is local pickup or counter sales available for City staff? (required)
• If yes, provide location(s), hours of operation, and any requirements for pickup. (required)
• SAM.gov Registration Status (required) —

  Is your firm currently registered and showing Active status in SAM.gov?

  Note: Vendor must be registered on System for Award Management (“Sam.gov”) before submitting an offer, provide a valid Unique Entity Identifier Number and continue to maintain an active SAM registration during which it has an active Federal award.

• Unique Entity Identifier Number (required) —

  Please provide your Unique Entity Identifier Number.

• Consequences of Non-Compliance with SAM.gov Registration Requirement (required) —

  Because this solicitation is funded in whole or in part with federal grant funds, you are required to be registered in SAM.gov with an Active status.  

  Failure to obtain and maintain an Active SAM.gov registration by the required deadline may result in your bid being deemed non-responsive, and the City may proceed with award to the next lowest, responsive and responsible offeror.

• Avondale Business License (required) —

  Businesses that are located in the City of Avondale are required to obtain and maintain City of Avondale business license.  Is your business located in Avondale?

• Please upload a copy of your business license (required)
• Please explain why a business license is not applicable. (required)
• W-9 (required) —

  Please upload a copy of your signed W-9 using the most current W-9 form.  Form W-9 (Rev. March 2024) (irs.gov) 

• Offer (required) —

  Please download the below documents, complete, and upload.

• Proposal (without Cost Proposal)* Please upload your proposal there, but without cost information. NOTE: IF YOUR UPLOAD HERE CONTAINS PRICING INFORMATION IT MAY BE CAUSE FOR DEEMING YOUR PROPSAL AS NON-RESPONSIVE (required)
• Offer Confirmation (required) —

  The Bidder hereby offers this Bid as an offer to contract with the City under the terms and conditions and certifies that Bidder has read, understands and agrees to fully comply with, and be contractually bound by, all terms and conditions as set forth in this Request for Quotations (“RFQ”), the Contract formed hereby and any amendments thereto, together with all Exhibits and other documents included as part of this Contract (the “Contract Documents”).

• Funding Source (required) —

  Is this a Federally funded project?