Active SLED Opportunity · CALIFORNIA · SACRAMENTO AREA COUNCIL OF GOVERNMENTS
AI Summary
SACOG seeks a consultant to provide expertise in equitable infill development and anti-displacement policy, coordinating with partners to advance community engagement strategies, toolkits, and capacity-building across the Sacramento region. The project supports the Green Means Go program and is funded by the Reconnecting Communities and Neighborhoods grant.
SACOG is seeking a consultant that can provide technical expertise regarding equitable infill development and coordinate work with multiple partners and interested parties to advance infill and anti-displacement policy. The following attributes should be displayed throughout the proposal, tactics for approaching tasks, and deliverables:
Understands the value of coalition-building to achieve a shared vision, including the importance of cross-sector collaboration and elevating community needs.
Approaches their work with an equity lens.
Understands the need for education and resource sharing as tools for advancing infill development.
Has expertise in the areas of infill development and anti-displacement policy.
The selected consultant will assist SACOG in meeting the grant deliverables for the Reconnecting Communities and Neighborhoods grant while leveraging other agency-wide goals. The consultant will:
Help administer the CBO working group after it is established by SACOG.
Assist with best practices and recommendations for engagement with CBOs and partners.
Develop and implement a capacity-building series for working group participants and other key partners and interested parties from across the six-county region.
Develop a toolkit that highlights meaningful community engagement practices within Green Zones to support equitable infill development strategies.
The project's main goal is to support the equitable implementation of the Green Means Go program through the support of the identified sub-recipient projects and create resources that can outlive the grant and be used for future projects. The capacity-building series should accelerate the understanding of infill development with an equity lens across the region and should focus on policies that also implement SACOG’s 2025 Blueprint housing goals and initiatives.
SACOG serves as a Joint Powers Authority (JPA) of city and county governments in El Dorado, Placer, Sacramento, Sutter, Yolo and Yuba counties. As the only public agency with members from all 28 jurisdictions in the greater Sacramento region, SACOG plays a unique role as the place where local governments can come together to take on critical issues facing the region and to tackle problems that are too big for any one jurisdiction to solve on its own. SACOG is tasked by state and federal law with long-range planning for the region but also plays an important role in working with local partners to advance more immediate solutions to some of the region’s shared challenges of transportation, housing, air quality, climate change and the protection of the region’s agricultural and natural resources. Starting with the development of the 2024 Blueprint, SACOG has committed to three strategic goals of equity, economy, and environment. For more information, please visit our website: https://www.sacog.org.
SACOG has received a Reconnecting Communities and Neighborhoods grant that will advance planning, engineering, design, and project development activities to address barrier transportation facilities in ten federally designated disadvantaged communities that are (1) locally prioritized for infill development and (2) share the challenge of high volume, autocentric facilities that bisect existing neighborhoods to limit both economic and transportation mobility. The grant includes 10 unique projects in 9 separate jurisdictions that are sub-recipients to SACOG, all within Green Zones.
The grant includes these specific deliverables:
Task 3.1: SACOG has done extensive work partnering with Community Based Organizations (CBOs), to work in systemically oppressed and marginalized communities that have largely been left out of traditional planning processes. For this project, SACOG will establish a CBO Working Group that will enable each participating jurisdiction to tap into CBO's local expertise to foster inclusive outreach and engagement to inform planning efforts. SACOG will align the CBO Working Group with the work of its Race, Equity, and Inclusion (REI) Working Group and the Engage, Empower, Implement (EEI) program. The REI Working Group is made up of local elected officials from the SACOG Board and external members from public agencies, CBOs, and other organizations invested in improving equity outcomes in the Sacramento region. The EEI initiative guides participating jurisdictions in deploying equitable and justice-based planning practices that can transform community-identified issues and ideas into implementable projects.
Task 3.2: The CBO Working Group will create and disseminate a toolkit for the participating jurisdictions to help incorporate community-led planning and design principles into each project.
Task 3.3: The CBO Working Group will develop a community engagement strategy and schedule of meetings and events tailored to its local DAC Green Zone area. Community engagement strategies will build upon the EEI initiative to address barriers to participation for historically disadvantaged, vulnerable, and marginalized community members who are often left out of local decision-making.
Understanding of the background and requirements of the project
The overall and technical approaches listed out and tasks to be performed, including detailed steps and resources required and proposed project schedule, align with the goals and deliverables of the original grant and the scope identified by SACOG.
The allocation of resources, in terms of quality and quantity, for key tasks, including the time and skills of personnel assigned to the tasks and consultant’s approach to managing resources and project output, are appropriate.
Education and experience of proposed personnel, including qualifications of the project manager and assurance of involvement in the project, show capable staff that can deliver on the project. This includes experience and understanding with equitable approaches to planning, anti-displacement context, infill development understanding/experience, or the equivalent.
Cost analysis and justification of task costs and overall justification of costs.
Familiarity with State and Federal procedures and compliance, as demonstrated by the proposal and experience.
Required upload for this section:
Transmittal Letter
Must include the Name position title, business address, phone number, email, and electronic signature of an individual with authority to negotiate on behalf of and to contractually bind the Consultant, and who may be contacted during the period of proposal evaluation.
Conflict of Interest Statement
Proposers must disclose to SACOG any actual, apparent, or potential conflicts of interest that may exist relative to the services to be provided under Agreement for consultant services to be awarded pursuant to this RFP.
If the consultant or firm has no conflict of interest, a statement to that effect must be included in this section.
Required upload for this section:
By submitting a proposal, proposers confirm that they have reviewed the standard terms and conditions as provided in the attached Sample Agreement, and accepts the terms and conditions with or without qualifications.
Any exceptions to SACOG's standard terms and conditions must be included with the proposal at time of submission for consideration. For any exception requested, rationale for the request, and a redlined/annotated Sample Agreement must be uploaded in this section.
Required upload for this section:
Proposers should clearly demonstrate an adequate understanding of the project and provide a clear explanation of their proposed Technical Approach, Project Schedule and Project Management System as detailed below.
A. Project Understanding
Demonstrate an adequate understanding of the role and relationships of SACOG.
B. Technical Approach
1. A summary of the proposed project approach to tasks
2. An explanation of the consultant’s intended role as related to the role of SACOG.
3. Must include a thorough but concise explanation of the consultant’s proposed course of action. References should be made to RFP requirements and the consultant’s plans for meeting those requirements.
4. If the consultant proposes major changes to the project approach, those changes should be specified clearly.
5. The consultant should specify its technical approach, especially data elements to be sampled, staff to be interviewed, and documents to be reviewed, etc., if applicable.
C. Project Schedule
A task-based description of the proposed project schedule (including milestones, draft and final deliverables) and the deliverables to be produced.
D. Project Management
An explanation of the project management system and practices to be used to assure that the project is completed within the scheduled time frame and that the quality of the required work and products will meet SACOG’s requirements.
NOTE** Project Management activities and costs must be built into all task costs and is not allowable as a standalone task.
Required upload for this section:
A. Statement of Experience and Qualifications (Required)
B. Level of Effort and Staff Resources Matrix (Required)
C. References (Required)
Two (2) to Three (3) relevant references will be verified and must include:
D. Work Samples (Optional)
Up to two (2) samples of the consultant’s work on closely related projects may be included but are not required.
The required Cost Proposal consists of a task-based budget to support proposed Task cost allocations and a certification of indirect costs and financial management system.
Proposed Standard Task-Based Budget
Proposers must download and complete the standard SACOG Task-Based Budget form.
The cost proposal must describe both the total and the detailed price for which the consultant will commit to complete the total scope of work and all deliverables. The cost proposal detail shall describe estimated costs (only the total amount is a binding offer) for each professional’s time, for the completion of each proposed task, for travel and per-diem (if applicable), and for materials and supplies. Cost proposals must be submitted on the SACOG Standard Task-Based Budget form.
The cost proposal must include all costs by Task, including subcontractors costs for each Task. The resulting contract will be Task-Based.
Failure to provide adequate cost data that justifies the Task costs proposed will result the proposal SACOG deeming the proposal unresponsive.
Consultant Indirect Costs and Certification of Financial Management System
Proposers and any proposed Subcontractor must download and complete the Consultant Indirect Costs and Certification of Financial Management System form, and upload to this section.
An approval letter from the consultant's cognizant agency, or a Safe Harbors form may be substituted for the standard form provided.
If there is no indirect rate enter N/A on the form, sign, and submit.
Required uploads for this section:
Download and complete the attached Consultant and Subcontractor Information form.
For any proposed subcontractor, the proposer must include a letter from the subcontractor committing to perform at least the work shown for the subcontractor in the submitted Level of Effort/Staff Resources matrix. Letters should be on subcontractor letterhead and signed by an authorized signatory of the subcontractor.
Commitment letters must include any actual, apparent, or potential conflicts of interest that may exist for the Subcontractor relative to the services to be provided under Agreement for consultant services to be awarded pursuant to this RFP. If the consultant or firm has no conflict of interest, a statement to that effect shall be included in the letter.
If the consultant or firm has no conflict of interest, a statement to that effect shall be included in the letter of commitment.
Required upload for this section:
If required pursuant to the equal employment opportunity requirements of the U.S. Department of Labor Regulations (41 CFR Part 60, et seq.)., the proposal should include a description of the Consultant’s Affirmative Action (AA) program,
Regulations cited above require that certain contractors to develop and maintain affirmative action programs, including service contractors (non-construction) with 50 or more employees and a federally assisted contract of $50,000 or more.
Required upload for this section:
Download and complete the attached Debarment Certification form. This form must be completed by the Consultant and by any proposed subcontractor.
Required upload for this section:
Download and complete the attached Levine Act and Government Code 1090 forms. These forms must be completed by the Consultant and by any proposed subcontractor.
Required upload for this section:
Download and complete the attached Certification of Restrictions on Lobbying form if your proposal is more than $100,000. This form must be completed by the Consultant and any proposed subcontractors.
Required upload for this section:
Enter the full cost of proposal for the contract term.
Required upload for this section:
By checking this, Proposer acknowledges any and all addenda issued for this RFP.
Is this Project DLAE Funded?
Please enter the firm offer period you want for this solicitation (defaulted to 60 days here), so i.e. "sixty (60)"
Please enter the date which you want to be included in the solicitation as the contract execution date (i.e. "January 25, 2020")
For projects funded through Caltrans’ Division of Local Assistance, please contact the Procurement Officer to obtain the appropriate percentage and insert in the blank below (10.73% as of 2015-2016) - (i.e. "10.73").
For projects funded directly through FTA, use SACOGs established DBE Goal of 6.82%
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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