CONSULTING SERVICES FOR HOUSING PROGRAM ADMINISTRATION, PLAN PREPARATION, AND COMPLIANCE

Background

The Agency is defined as Housing Alliance HTX, officially known as the Houston Housing Authority (HHA), and includes all affiliated entities and subsidiaries.

The Agency is a public body corporate and politic organized under the Housing Authorities Law, as codified in the Texas Local Government Code, and its functions are essential governmental functions. The Agency provides decent, safe, and affordable housing to low-income families, the elderly, and persons with disabilities, and administers programs funded by the U.S. Department of Housing and Urban Development (HUD).

The property of the Agency is used for essential governmental purposes and is exempt from all applicable taxes, including sales tax on purchases of supplies and services. 

The Agency is authorized to enter into contracts and execute all instruments necessary to carry out its functions and responsibilities. 

The Agency maintains contractual relationships with HUD to manage and operate its Low-Rent Public Housing Program and administer the Housing Choice Voucher Program (HCVP). Operations are funded through federal funding, administrative fees, development grants, and rental income. 

Operations are funded through federal funding, administrative fees, development grants, and rental income.

The Agency currently serves more than 60,000 low-income residents throughout the Houston metropolitan area, including:

Project Details

• Reference ID: 26-01
• Department: Executive
• Department Head: Jamie Bryant (President and CEO)

Important Dates

• Questions Due: 2026-06-17T21:00:00.000Z
• Answers Posted By: 2026-06-22T22:00:00.000Z

Evaluation Criteria

• Relevant Experience (30 Points) (25 pts) —

  Provide demonstrated experience supporting PHAs of similar size and complexity, including:   

  • HUD-funded programs (e.g., HCV, Public Housing, PBV)   

  • HUD- and MTW-required plan preparation and submissions   

  • MTW planning, reporting, and compliance activities  

  Include at least three (3) representative engagements, with scope, outcomes, and relevance to this solicitation

• Technical Approach and Methodology (30 Points) (25 pts) —

  Describe the proposed approach to performing the Scope of Work, including:   

  • Plan preparation, policy development, and compliance support   

  • MTW Cohort #2 requirements and implementation approach   

  • SEMAP and PHAS performance monitoring and readiness   

  • Data quality management and HUD system support (e.g., 50058, VMS, PIC/IMS)   

  • Training, capacity building, and knowledge transfer   

  • Approach to ongoing advisory and technical assistance  

  Include a high-level work plan outlining task sequencing, deliverables, milestones, and integration of training with compliance activities. Sample work products may be included at the proposer’s discretion.   

• Key Personnel Qualifications (20 Points) (15 pts) —

  Provide:

  • Organizational chart   

  • Resumes of key personnel   

  • Roles and responsibilities   

  • Relevant HUD and MTW experience   

  • Identification of project manager and primary point of contact  

• Past Performance, Staffing, and Capacity (20 Points) (15 pts) —

  Provide information demonstrating the firm’s ability to perform the work, including:   

  • Experience supporting HUD and MTW compliance activities   

  • Experience with SEMAP/PHAS monitoring and HUD reviews   

  • Quality and timeliness of prior deliverables   

  • Organizational capacity to provide responsive and scalable services  

  Include at least three (3) references with contact information. 

• Cost Proposal (20 pts) —

  The Cost Proposal will be evaluated as part of the overall proposal and assigned a score in accordance with the Evaluation Criteria.

  • Complete and submit Attachment J: Cost Proposal

Submission Requirements

• Tab 1 - Cover Letter (CL) (required) —

  The CL must be on company letterhead, the company’s EIN or TIN, signed by an authorized official of the company with their title, phone number, and e-mail address.

  Include a summary of qualifications and relevant experience, statement of commitment to perform the required services, and acknowledge the receipt and review of this solicitation, and the any Amendment(s) issued by Housing Alliance HTX.

• W-9 Copy (required)
• Tab 2 - Company Profile (required) —

  Please provide an overview of your company

• Tab 3 - Relevant Experience
• Provide demonstrated experience supporting PHAs of similar size and complexity, (required) —

  Provide demonstrated experience supporting PHAs of similar size and complexity, including:   

  • HUD-funded programs (e.g., HCV, Public Housing, PBV)   

  • HUD- and MTW-required plan preparation and submissions   

  • MTW planning, reporting, and compliance activities   

  Include at least three (3) representative engagements, with scope, outcomes, and relevance to this solicitation.  

• Tab 4 - Technical Approach and Methodology
• Describe the proposed approach to performing the Scope of Work (required) —

  Describe the proposed approach to performing the Scope of Work, including:   

  • Plan preparation, policy development, and compliance support   

  • MTW Cohort #2 requirements and implementation approach   

  • SEMAP and PHAS performance monitoring and readiness   

  • Data quality management and HUD system support (e.g., 50058, VMS, PIC/IMS)   

  • Training, capacity building, and knowledge transfer   

  • Approach to ongoing advisory and technical assistance   

• Tab 5 - Key Personnel and Qualifications
• Key Personnel and Qualifications (required) —

  Provide:   

  • Organizational chart   

  • Resumes of key personnel   

  • Roles and responsibilities   

  • Relevant HUD and MTW experience   

  • Identification of project manager and primary point of contact   

• Provide five (5) past and current business references for the last two (2) years related to the work specified in this Scope of work (SOW). (required) —

  Provide within each business references, contact information such as the company name, contact person’s name, title, company address, telephone number, and email address.

• Has your company been in business for less than five (5) years? (required)
• Please provide the following: (required) —
  1. The company will provide two (2) business references;
  2. A certified statement indicating the start date of the business and how long from the start date the company has been in business, and;
  3. A statement of good business standing from the provided two (2) business references on your company’s delivery or performance schedule. 
• Tab 6 - Past Performance, Staffing, and Capacity
• Provide information demonstrating the firm’s ability to perform the work. (required) —

  Provide information demonstrating the firm’s ability to perform the work, including:   

  • Experience supporting HUD and MTW compliance activities   

  • Experience with SEMAP/PHAS monitoring and HUD reviews   

  • Quality and timeliness of prior deliverables   

  • Organizational capacity to provide responsive and scalable services    

• Tab 7 - Cost Proposal
• Cost Proposal (required) —

  The Cost Proposal will be evaluated as part of the overall proposal and assigned a score in accordance with the Evaluation Criteria.

  • Complete and submit Attachment J: Cost Proposal
• Tab 8 - HUD Documents and other documents required.
• Declaration (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion (required) —

  Please download the below documents, complete, and upload.

• M/WBE Participation (required) —

  Please download the below documents, complete, and upload.

• Section 3 Utilization and Commitment (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest (CIQ) (required) —

  Please download the below documents, complete, and upload.

• HUD Form 5369-A Representations, Certifications, and other Statements of Bidders Public and Indian Housing Programs (required) —

  Please download the below documents, complete, and upload.

• Form 51915 Model Form Agreement for Engineering - QBS (required) —

  Please download the below documents, complete, and upload.

• HUD Form 5370 Less than $250K (required) —

  Please download the below documents, complete, and upload.

• Type of Request (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Will an Evaluation Committee be reviewing results? (required)
• Is the Independent Cost Estimate: (required)