SLED Opportunity · PENNSYLVANIA · PHILADELPHIA GAS WORKS
AI Summary
Philadelphia Gas Works seeks bids for a contract to supply and deliver bulk gaseous nitrogen (>99.9% N2) in tube trailers on an as-needed basis with 24-hour notice. The contract term is one year with up to four renewals. Delivery is to two Philadelphia plants with strict quality, safety, and invoicing requirements.
PLEASE SUBMIT PRICING FOR A CONTRACT PURCHASE ORDER TO PROVIDE AND DELIVER BULK LOADS OF GASEOUS NITROGEN (>99.9% N2) IN TUBE TRAILERS ON AN "AS NEEDED" BASIS WITHIN TWENTY-FOUR (24) HOURS NOTICE OF PGW’S SERVICE CALL REQUESTING DELIVERY. *** BIDS WILL BE DEEMED NON-REPONSIVE, IF BIDDERS: *** - TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS - FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET - FAIL TO PROVIDE PRICING - FAIL TO AGREE TO ALL BUSINESS REQUIREMENTS ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ENCLOSED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON WEDNESDAY, FEBRUARY 18, 2026 . PLEASE REVIEW AND COMPLETE THIS ENTIRE SEALED BID PACKET AND SUBMIT YOUR BID BY 2:00 PM EST ON WEDNESDAY, FEBRUARY 25, 2026 THURSDAY, MARCH 12, 2026 . CONTRACT PURCHASE ORDER TO PROVIDE AND DELIVER BULK LOADS OF GASEOUS NITROGEN (>99.9% N2) IN TUBE TRAILERS ON AN "AS NEEDED" BASIS WITHINTWENTY-FOUR (24) HOURS NOTICE OF PGW’S SERVICE CALL REQUESTING DELIVERY AWARDED SUPPLIER MUST PROVIDE WRITTEN CERTIFICATION OF NITROGREN QUALITY (>99.9% N2) FOR EACH LOAD OF NITROGEN DELIVERED TO PGW. SUPPLIER MUST ALSO PROVIDE WEIGHT MANIFESTS FOR EACH LOAD OF NITROGEN DELIVERED TO PGW. TRAILERS AT TIMES MAY BE REQUIRED TO BE LEFT AT THE PLANTS FOR AN EXTENDED PERIOD OF TIME. THE AWARDED SUPPLIER SHALL PROVIDE HIGH CAPACITY, HIGH PRESSURE REGULATORS AND GAUGES TO REGULATE HIGH PRESSURE N2 BETWEEN 50 TO 500 PSIG. CAPACITY OF TRAILERS SHALL BE APPROXIMATELY 45,000 CUBIC FEET. THE AWARDED SUPPLIER MUST ADHERE TO ALL SAFETY REQUIREMENTS AS LISTED IN RFQ. INSURANCE REQUIREMENTS: BIDDERS ARE REQUIRED TO PROVIDE A CERTIFICATE OF INSURANCE IN ACCORDANCE WITH LIMITS OF LIABILITY STIPULATED IN INSURANCE SPECIFICATION F AND MOTOR CARRIER SAFETY ACT ENDORSEMENT (MCS-90). (EVIDENCE OF CURRENT INSURANCE COVERAGE MUST BE SUBMITTED WITH YOUR BID.) ***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICPATE IN COSTARS, NJPA, NIPA, NASPO, STATE/CITY OF PHILADELPHIA CONTRACT, AND/OR US COMMUNITIES PRICING*** PLEASE SUBMIT YOUR BID FOR A CONTRACT PURCHASE ORDER COVERING A ONE (1) YEAR PERIOD ("INITIAL TERM") EFFECTIVE MARCH 1, 2026 THROUGH FEBRUARY 28, 2027, WITH AN OPTION TO RENEW FOR UP TO FOUR (4) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM". BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING: PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION. PLEASE PROVIDE DISCOUNTS FOR EARLY PAYMENT. PAYMENT DISCOUNTS WILL NOT BE CONSIDERED IN THE BID EVALUATION. DELIVERY ADDRESSES: RICHMOND PLANT: 3100 E. VENANGO STREET, PHILADELPHIA, PA 19134 PASSYUNK PLANT: 31ST & PASSYUNK AVENUE, PHILADELPHIA, PA 19145 INVOICING REQUIREMENTS: -THE AWARDED SUPPLIER AGREES TO INVOICE PGW ONCE PER MONTH FOR ALL MATERIALS/SERVICES PROVIDED UNDER THIS CONTRACT PURCHASE ORDER. -SUMMARY INVOICE MUST CONTAIN THE PGW CONTRACT PURCHASE ORDER NUMBER, AN ITEMIZED LIST OF ALL MATERIALS/SERVICES FOR THAT TIME PERIOD, AND THE AGREED UPON PRICE PER MATERIAL/SERVICE. ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER. PRICE INCREASES/DECREASE REQUIREMENTS: ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER. FOR THE INITIAL TERM OF ONE (1) YEAR; THEREAFTER, PRICES MAY BE INCREASED FOR EACH SUBSEQUENT FOUR (4) ONE (1) YEAR PERIODS THROUGHOUT THE DURATION OF THE CONTRACT, WHICH MAY BE RENEWED UNDER THE TERMS AND CONDITIONS OF THIS AGREEMENT AT THE SOLE OPTION OF PHILADELPHIA GAS WORKS (PGW) ON AN ANNUAL BASIS FOR UP TO FOUR (4) ADDITIONAL ONE (1) YEAR TERM(S). VENDOR MAY INCREASE PRICES FOR THE FUTURE RENEWAL PERIODS PROVIDED THAT: NOTICE OF PRICE INCREASES MUST BE RECEIVED, IN WRITING, BY PGW AT LEAST FIFTEEN (15) DAYS PRIOR TO THE EXPIRATION OF THE CURRENT TERM FOR PRICE INCREASE TO BE EFFECTIVE AS OF THE FIRST DAY OF THE RENEWAL TERM. PRICE INCREASE LETTER MUST INCLUDE A COPY OF THE MANUFACTURER’S LETTER AND/OR INDUSTRY BULLETIN. THE PRICE INCREASE LETTER SHALL BE SENT TO MICHAEL.RICHMOND@PGWORKS.COM, REFERENCING RFQ#, BLANKET OR CONTRACT #, BLANKET OR CONTRACT TERM, AND SHOWING ITEM(S) DESCRIPTION AND APPLICABLE PRICING. PGW RESERVES THE RIGHT TO REVIEW THE PROPRIETY OF THE PRICE INCREASE AND CANCEL THE BLANKET AT ITS DISCRETION. FAILURE TO NOTIFY PGW WITHIN THE FIFTEEN (15) DAY TIMEFRAME SHALL RESULT IN THE FOLLOWING: IF THE LETTER IS RECEIVED BEFORE THE LAST DAY OF THE CONTRACT TERM, THE EFFECTIVE DATE OF THE PRICE INCREASE SHALL BE FIFTEEN (15) DAYS FROM RECEIPT OF THE PRICE INCREASE LETTER RECEIVED BY PGW OR, IF THE LETTER IS NOT RECEIVED BEFORE THE LAST DAY OF THE CURRENT TERM, THE PRICES FOR THE RENEWAL TERM SHALL BE THE SAME AS THE PREVIOUS TERM. FOR EACH RENEWAL TERM THE PRICE INCREASE AND/OR DECREASE SHALL BE BASED UPON THE PERCENT (%) CHANGE IN THE INDEX FOR ALL URBAN CONSUMERS – PHILADELPHIA OF THE CONSUMER PRICE INDEX (ALL ITEMS) AS PUBLISHED BY THE U.S. DEPARTMENT OF LABOR BUREAU OF LABOR STATISTICS AND AS INDICATED BY THE MID-ATLANTIC CPI ANNOUNCEMENT FOUND HERE: HTTPS://WWW.BLS.GOV/REGIONS/MID-ATLANTIC/DATA/CONSUMERPRICEINDEXHISTORICAL_PHILADELPHIA_TABLE.HTM IN NO EVENT SHALL THE PRICE INCREASE EXCEED 5% IN ANY RENEWAL TERM. THE INCREASE SHALL REFLECT THE CHANGE TO THE CPI OR THE 5% CAP, WHICHEVER IS LESS. NOTE: PRICE DECREASES MAY BE FORWARDED TO THE SUPPLY CHAIN DEPARTMENT BUYER, IN WRITING, AT ANY TIME DURING THE CONTRACT TERM, TO INCLUDE ANY RENEWAL PERIOD(S). ONCE THE CONTRACT AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION. ADDITIONAL NOTES: (1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD: 1. LEAD-TIME 2. BEST AND FINAL OFFER (BAFO) (2) ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE. (3) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ (4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980 (5) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS. SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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