SLED Opportunity · CALIFORNIA · CITY OF DIAMOND BAR
AI Summary
The City of Diamond Bar seeks proposals for a 3-year copier maintenance and supplies contract with options to renew. Services include repair, OEM supplies, and toner coverage for seven copiers. Only authorized Ricoh Pro Dealers in Southern California may bid. Contract starts August 1, 2026.
The City of Diamond Bar (“The City”) invites proposals from qualified firms to provide Copier Maintenance & Supplies based upon the requirements and scope of work contained in the Request for Proposal.The City of Diamond Bar ("City") currently has six (6) copiers at City Hall and an additional one (1) copier at the Diamond Bar Center, for a grand total of seven (7) copiers. By this request for proposal ("RFP") the City is seeking a maintenance and supplies contractor for all copiers owned by the City.The City intends to contract with a vendor for copier maintenance and supplies. The new maintenance contract will need to be implemented by August 1, 2026 during the next fiscal year (FY 2026/27). This will be a 3-year contract that provides the City with the right to renew for up to two additional one-year terms for a total of five years. Price proposals should reflect a set annual cost for the first three years and the pricing for the fourth and fifth years should the City exercise its option to extend the contract term. Services will be provided for and administered through the Information Systems Department. The following are the requirements of the printer maintenance contract:• Three (3) business hour response to all service calls.• Diagnosis and all-inclusive repair of covered equipment including parts and labor.• Service to include 100% Coverage for toners and Maintenance Kits.• Delivery and installation of supplies.• Supplies for all copiers must be Original Equipment Manufacturer (OEM).• One additional initial set of toners for each copier to be provided so that replacement toner is always on site.Bidders must submit all questions pertaining to this bid through the City's Online Bid Management System; by selecting the "Q&A" tab. Questions sent directly to City Staff will not be addressed and you will be directed to submit your question(s) online.Only Authorized Ricoh Pro Dealer service providers located in Southern California (Los Angeles, Orange, Riverside, San Bernardino or San Diego Counties) are invited to Bid. Vendor must provide documentation showing they are an Authorized Ricoh Pro Dealer.All Bidders must provide an official URL to their company’s website and contact information.Bidders and/or proposals that do not meet the stated requirements for this request WILL be considered non-compliant and may be disqualified. Online Q&A: Yes Location Information: Department: Information Systems Address: 21810 Copley DriveDiamond Bar, California91765 County: Los Angeles
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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