Active SLED Opportunity · CALIFORNIA · PUBLIC WORKS - ENGINEERING DIVISION
AI Summary
COSCA seeks proposals for invasive plant management targeting Russian thistle at four open space sites in California. The project requires licensed herbicide application and includes site-specific treatment tasks. Proposals are due by July 8, 2026, with work starting July 22 and completing by August 31, 2026.
COSCA is seeking proposals for the control of Russian thistle (Salsola species) at four (4) work sites. Opportunistic treatment of other invasive non-native species is not anticipated, other than as noted in Task 3. Project sites are distributed throughout COSCA's open space system (Figure 1) and described in detail in the project scope of work. The extent of the treatment area at each location is illustrated in Figures 2 – 5. Treatment is to occur in the order that tasks are listed in the scope of work. Water is not available at any of the treatment locations so the contractor should plan accordingly.
The selected entity for the project shall demonstrate prior experience with non-native plant management projects, shall be highly proficient in native and non-native plant identification, and shall possess a valid C-27 Landscape Contractor License from the state of California. Treatment methodology will entail spot application of herbicide. The contractor shall be licensed by the California Dept. of Pesticide Regulation (CDPR) as a Pest Control Operator, and the individual(s) applying the treatment shall possess a Qualified Applicator’s License or Certificate (QAL/C) from CDPR, or be under the direct supervision of a QAL/C. Tank mixes shall include a non-ionic surfactant (e.g., Agridex) and a photodegradable marking dye to facilitate visual confirmation of the extent of the application area by the applicator.
The Conejo Open Space Conservation Agency (COSCA) is a joint-powers agency formed in 1977 representing a partnership between the City of Thousand Oaks (City) and the Conejo Recreation and Parks District (CRPD) for the protection and stewardship of public open space land and trails. An integral part of COSCA’s mission is the stewardship and restoration of vital wildlife habitats and the preservation of biodiversity. Invasive plant species are a threat to ecological processes, native plant communities, and the persistence of native species. COSCA actively manages invasive species to promote the ecological functions of open space.
Purpose:
The scope of work outlined below is designed to accomplish the purpose of this RFP, namely to remove specific, targeted, plant species from the 4 project sites described in the scope of work using the prescribed methods and timing. There will not be a pre-bid job walk, however all project locations are open to the public. Prospective bidders may access these sites independently on-foot to confirm the scope of work.
Prepare a proposal that addresses all tasks as outlined below to accomplish the same. Develop a timeline that describes the process and key milestones for completing the project on time and within budget. COSCA estimates the project will take less than 3 weeks from issuance of notice to proceed.
TASK 1: Labisco Hill.
The target species is present in moderate densities throughout the treatment area, which was last treated in 2024. Current work will consist of a continuation of site-wide treatment. Foot access is available from the northern terminus of Dover Avenue. The treatment area is illustrated in Figure 2.
Methodology: Foliar application of triclopyr (e.g., Garlon). Plants vary in size from small seedlings to individuals approaching maturity.
Deliverables: Digital sketch of treated area extents.
TASK 2: Lang Ranch.
The target species is present in scattered small patches throughout the treatment area, which was last treated in 2024. The extent of the treatment area is based on aerial imagery and limited site reconnaissance. Actual field conditions may vary slightly from the illustration in Figure 3. Vehicular access is available from the Autumn Ridge trailhead at the northern terminus of Westlake Blvd. Parking for one vehicle is available near the apex of the treatment location.
Methodology: Foliar application of triclopyr (e.g., Garlon). Plants vary in size from small seedlings to individuals approaching maturity.
Deliverables: Digital sketch of treated area extents. .
TASK 3: Sunset Hills.
Russian thistle, the primary target species, is present in scattered small patches throughout the treatment area, which was last treated in 2024. This site contains a secondary target species - tree tobacco (Nicotiana glauca) which is present in two specific locations. The extent of the treatment area is based on aerial imagery and limited site reconnaissance. Actual field conditions for Russian thistle may vary slightly from the illustration in Figure 4. Foot access is available from Erbes Road, via the Sunset Hills and Sunrise Loop trails.
Methodology: Russian thistle - foliar application of triclopyr (e.g., Garlon). Plants vary in size from small seedlings to individuals approaching maturity.
Tree tobacco – cut stump application of triclopyr (e.g., Garlon). Plants are generally large shrubs. Biomass may be left on site to decompose.
Deliverables: Digital sketch of treated area extents.
TASK 4: Woodridge.
The target species is present in scattered small patches throughout the treatment area, which was last treated in 2024. The extent of the treatment area is based on aerial imagery and limited site reconnaissance. Actual field conditions may vary slightly from the illustration in Figure 5. Foot access is available from Sunset Hills Blvd., via the Woodridge Loop trailhead.
Methodology: Foliar application of triclopyr (e.g., Garlon). Plants vary in size from small seedlings to individuals approaching maturity.
Deliverables: Digital sketch of treated area extents.
Unless otherwise specified herein, the Proposal is firm for a period of Ninety (90) days.
Notice is hereby given that sealed proposals will be received electronically, until Wednesday, July 8, 2026 before 5:00 pm local time, for performing all work necessary and incidental to:
COSCA is seeking proposals for invasive plant management targeting Russian thistle (Salsola species) from specific locations in COSCA open space areas.
Proposals shall be submitted via the City's eProcurement Portal:
https://procurement.opengov.com/portal/toaks
Submissions through the portal will be closed after the scheduled deadline and no proposals will be accepted after that time.
Copies of the Proposal Package may be downloaded from the City's eProcurement Portal. Proposers are required to register with the City prior to downloading solicitation documents from the website and to be eligible to submit a proposal. Registration information is used to notify proposers via e-mail of addenda to procurement actions. You may view summary information about solicitations, but you must be registered at this site and logged in before you can download solicitation documents via the City's eProcurement Portal. When registering please use the following NIGP Codes: 988-00, 988-36, 988-89.
Successful Proposer must be an Authorized Distributor for the product offered, or with his Proposal, he must submit documentation from an authorized distributor from whom he has purchased the specified materials or equipment. Said documentation must state that the distributor will honor all manufacturers' warranties.
The following is an outline of the anticipated schedule for Proposal review and contract award:
Issued RFP/Q Friday, June 12, 2026
Proposals Submittal Deadline Wednesday, July 8, 2026
Complete proposal evaluation July 14, 2026
Proposer & Award Agreement July 14, 2026
Execute contract July 20, 2026
Begin work July 22, 2026
Complete work August 31, 2026
Provide a cover letter describing your interest in this Request for Proposals (RFP):
Proposer must describe in detail how the requirements of this Request for Proposals (RFP) will be met, and may provide additional related information with the proposal. The proposal should be presented in a format that corresponds to, and references, the sections outlined in the Scope of Work, and should be presented in the same order. Responses to each section and subsection should be labeled to indicate which item is being addressed. Proposal should be straightforward, concise and provide “layman” explanations of technical terms that are used. Emphasis should be concentrated on conforming to the Request for Proposals (RFP) instructions and responding to the Request for Proposals (RFP) requirements. Please include the proposed tank mix for each task in this section.
If a complete response cannot be provided without referencing supporting documentation, you must provide such documentation with the proposal indicating where the supplemental information can be found.
Proposers should note that the COSCA desires and expects your Proposal to include those tasks and services that you believe may be required to complete the Scope of Work, based on your firm’s expertise and prior experience.
Prepare a proposal to COSCA. The proposal shall address all tasks outlined below including any additional tasks you believe are necessary, and your approach to accomplishing the same. Include meetings with key officials, stakeholders and expected number of presentations. Include a timeline and a fee proposal that describes the process and key milestones for completing the project on time and within budget.
Reports, memoranda, and other documents furnished under this Scope of Work will be of a quality acceptable to COSCA. Deliverables must: be of neat appearance, complete, accurate, as error-free as possible, organized and technically and grammatically correct, reflect the incorporation of COSCA and other agency review comments, and be checked to meet all of the contract requirements.
Optional/Additional Scope - The Consultant shall list all other sub-tasks deemed necessary for successful completion of the project. This shall be broken down into sub-tasks, as appropriate, and the Consultant’s fee proposal should reflect the corresponding costs.
Manufacturers’ names, trade names, brand names, model and catalog numbers used in these specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. Proposals will be considered for alternative brands that meet or exceed the quality of the specifications listed for any item.
All Proposals and/or Statement of Qualifications, irrespective of irregularities or informalities, will be opened at the time stipulated in the Request for Proposals (RFP) document. This is not a public opening. A tally of the names will be performed and may be released upon request. No other information will be released.
COSCA reserves the right to postpone the Submittal Deadline and opening of Proposal any time before the date and time announced in the Request for Proposals (RFP) or subsequent addenda.
COSCA also reserves the right to waive non-substantial irregularities in any Proposal, to reject any or all Proposals, to reject or delete one part of a Proposal and accept the other, except to the extent that Proposals are qualified by specific limitations.
COSCA reserves the right to reject the Proposal of any Proposer who previously failed to perform adequately for COSCA or any other governmental agency. COSCA expressly reserves the right to reject the Proposal of any Proposer who is in default on the payment of taxes, licenses or other monies due the City of Thousand Oaks.
Each Proposal shall include specific acknowledgment of receipt of all addenda issued during the solicitation period. Failure to so acknowledge may result in the Proposal being rejected as not responsive. Each addendum must be acknowledged via the City's eProcurement Portal.
At this time the base agreement is anticipated to cover ______________ only at this time. ___________phases/services for the selected consultant may be issued as an amendment at a later date.
Every Proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work. Upon request of COSCA, any agent submitting a Proposal on behalf of a Proposer shall provide a current power of attorney certifying the agent’s authority to bind the Proposer. If an individual makes the Proposal, their name, signature, and post office address must be shown. If a firm or partnership makes the Proposal, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the Proposal, the Proposal shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person signing on behalf of the corporation. Upon request of COSCA, the corporation shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the proposal to execute contracts on behalf of the corporation.
Proposals must include without limitation, written warranties, maintenance/service agreements, license agreements, and lease purchase agreements. The omission of these documents renders a proposal non-responsive.
Proposals, which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this Request for Proposals (RFP), may be rejected.
Proposals will be considered on equipment or material complying substantially with specifications, provided each deviation is stated and each substitution is described in detail. Standard catalog sheets or technical data will not be accepted in lieu of this requirement. The City of Thousand Oaks will be the sole determiner of whether such substitutions are equivalent to the materials or equipment specified.
The Proposal will be evaluated by a review committee of COSCA staff using a two-stage selection process described below.
The Committee will evaluate all Proposals and/or Statement of Qualifications received in accordance with the EVALUATION CRITERIA. COSCA reserves the right to establish weight factors that will be applied to the criteria depending upon order of importance. The criteria, however, are not listed in any order of preference. Weight factors and evaluation scores will not be released. COSCA is not obligated to accept the lowest Proposal, but will make an award in the best interests of COSCA after all factors have been evaluated.
Proposer agrees that all item(s) offered comply with all applicable Federal and the State Occupational Safety and Health Act, laws, standards and regulations, and that Proposer will indemnify and hold the buyer harmless for any failure to so conform.
COSCA reserves the right to further negotiate the proposed work scope and/or method and amount of compensation.
The Review committee may also contact and evaluate the Proposer's and subcontractor's references; contact any Proposer to clarify any response; contact any current users of a Proposer’s services; solicit information from any available source concerning any aspect of a proposal; and seek and review any other information deemed pertinent to the evaluation process.
Discussions may, at COSCA’s sole option, be conducted with responsible Proposers who submit proposals determined to be reasonably susceptible of being selected for an award. Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to, the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals. Revisions may be permitted after submissions and before award for obtaining best and final proposals. In conducting discussions, the COSCA will not disclose information derived from proposals submitted by competing Proposers.
COSCA reserves the right to retain all Proposals for a period of Ninety (90) days for examination and comparison.
Please submit the tentative schedule by phase and tasks to be completed.
A mandatory pre-proposal meeting will be held at NO VALUE on NO VALUE at NO VALUE. Proposers are required to attend the pre-proposal meeting to be eligible to submit a proposal.
If attending the pre-proposal meeting, please RSVP through the City’s e-Procurement Portal.
Proposals will not be opened publicly, and the City will endeavor to keep such confidential until a preferred service provider is recommended. Proposals must be submitted by Proposer's authorized representative.
Proposals must bear original signatures and figures prior to being scanned/uploaded.
_____________________________
Laura B. Maguire, City Clerk
Published: TO Acorn, Friday, June 12, 2026
Unless otherwise specified, all items must be delivered to: (Buyer – insert delivery address or delete this clause), Monday through Friday, between the hours of 8:00 A.M. & 12:00 P.M. and 1:00 P.M. and 5:00 P.M., excluding holidays
An optional pre-proposal meeting will be held at NO VALUE on NO VALUE at NO VALUE.
If attending the pre-proposal meeting, please RSVP through the City’s e-Procurement Portal.
Proposals will not be opened publicly, and the City will endeavor to keep such confidential until a preferred service provider is recommended. Proposals must be submitted by Proposer's authorized representative.
Proposals must bear original signatures and figures prior to being scanned/uploaded.
_____________________________
Laura B. Maguire, City Clerk
Published: TO Acorn, Friday, June 12, 2026
Finalist candidates may be invited to make a presentation to the Review Committee and answer questions about their proposal. The purpose of this second phase is two-fold: to present the project and to clarify and resolve any outstanding questions or issues about the proposal.
Contract award will be based on a combination of factors that represent the best overall value for completing the work as determined by COSCA, including: the written proposal criteria described above; results of background and reference checks; results from the interviews and presentation phase; and proposed compensation.
A Notification of Intent to Award may be sent to any Proposer selected. Award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If contract negotiations cannot be concluded successfully, COSCA in its sole discretion may negotiate a contract with another Proposer or withdraw the RFP/Q.
The selected Proposer and any sub-contractors/sub-consultants must have a valid City of Thousand Oaks Business License prior to execution of the contract. Additional information regarding the City’s Business License program may be obtained by going to the following website:
Please submit the estimated hours for Proposer staff in performing each phase of the work, including sub-consultants if any will be used.
COSCA is able to provide GIS shapefiles for each work location. Please identify any other services and/or data Proposer needs from COSCA in order to complete the work.
The maximum time allowed for delivery is: (Buyer – insert the maximum number of days by which delivery must be made) from receipt of order. Time is of the essence of this contract. Proposer shall state earliest delivery time in his Proposal. The City reserves the right to cancel any order not received within the time stated by the Proposer in his Proposal. Delivery time will be a factor in award when a maximum time for delivery is stipulated herein. Solicitation documents will inform Proposer when delivery is a factor in award.
COSCA may cancel this solicitation at any time.
Proposals will not be opened publicly, and the City will endeavor to keep such confidential until a preferred service provider is recommended. Proposals must be submitted by Proposer's authorized representative.
Proposals must bear original signatures and figures prior to being scanned/uploaded.
_____________________________
Laura B. Maguire, City Clerk
Published: TO Acorn, Friday, June 12, 2026
A demonstration of the item(s) offered may be required. If the demonstration cannot be performed at a City facility, the demonstration must be performed within a 60-mile radius of the (Purchasing) Office. Proposers shall indicate on their Proposal the location of the demonstration site. Proposals for item(s) that do not perform to the City’s satisfaction during the demonstration will be declared non-responsive and will not be considered for award of Proposal.
The Proposal shall comply with current federal, state, and other laws relative thereto.
Proposer must provide proof of qualifications and experience related to the area of proposed services.
Each Proposer shall be skilled and regularly engaged in the general class or type of work called for in this Request for Proposals (RFP). The Proposer’s experience shall be set forth and submitted, as follows:
All prices shall be quoted F.O.B. destination, freight prepaid, City of Thousand Oaks, California. All shipping, handling and freight charges must be shown separately on the Proposal form.
Proposer must include in their Proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable within the last 5 years.
If there is no information to disclose then, Proposer must affirmatively state there is no negative history.
Failure to comply with the terms of this provision will disqualify any proposal. COSCA reserves the right to reject any Proposal based upon the Proposer’s prior history with COSCA or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures.
It is the responsibility of the Proposer to carefully and thoroughly examine the documents contained in this Request for Proposals (RFP). Proposer shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision or equipment necessary to perform the work as specified by this Request for Proposals (RFP). The failure or neglect of the Proposer to examine the Request for Proposals (RFP). Documents shall in no way relieve them from any obligations with respect to this solicitation. The submission of a proposal shall constitute an acknowledgment upon which COSCA may rely that the Proposer has thoroughly examined and is familiar with the Request for Proposals (RFP) and the project. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document.
Proposer must state the manufacturer name and model number of each item proposed in this Proposal.
COSCA is not liable for any costs incurred by Proposers before entering into a formal contract. Costs of developing the proposals or any other such expenses incurred by the Proposer in responding to the Request for Proposals (RFP) are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by COSCA.
A minimum of three references from similar projects performed (references from local government clients are preferred) within the last Two (2) Years years must be provided. Information provided shall include:
Unless specifically provided to the contrary, all material and equipment shall be new and unused and of the current production year. Proposals that are received for other than the current production year or for items and materials that have been previously used will be rejected.
For the purposes of this RFP/Q, the following definitions apply:
If there is reason to believe that collusion exists among the Proposers, COSCA may refuse to consider any Proposal from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one Proposal for the same work unless an alternate Proposal is called for. A person, firm, or corporation who has submitted a sub-Proposal to a Proposer, or who has quoted prices on materials to a Proposer, is not thereby disqualified from submitting a sub-Proposal or quoting prices to other Proposers. Reasonable ground for believing that any Proposer is interested in more than one Proposal for the same work will cause the rejection of all Proposals for the work in which a Proposer is interested. If there is reason to believe that collusion exists among the Proposers, COSCA may refuse to consider all Proposals from participants in such collusion. Proposers shall submit as part of their Proposal documents the completed Non-Collusion Affidavit provided herein.
Proposal must list Maximum Payment in a not to exceed amount, as well as providing a breakdown of all costs related to completing the work including, but not limited to, hourly rates, reimbursables and maximum anticipated cost. Cost breakdown shall be by task. Bidders shall also include their current rate sheet.
Item(s) offered by the Proposer must conform to Safety Orders of the State of California, Division of Industrial Safety.
Failure to completely execute and submit the required documents before Submittal Deadline may render a proposal non-responsive. The documents that must be returned by the Submittal deadline are listed in the "Vendor Questionnaire" section.
Proposal must list Maximum Payment in a not to exceed amount, as well as providing a breakdown of cost to complete the work including, but not limited to, hourly rates, reimbursables and maximum anticipated cost, and unit cost for equipment.
For evaluation purposes, samples may be requested from any Proposer. Samples shall be provided at no charge unless Proposer indicates on his Proposal the charge for samples. The City reserves the right to consume samples for testing purposes. The City may retain samples until delivery and acceptance of contracted items. Proposer shall remove samples at his expense within (30) days of request by the City.
The contractor selected for the project shall demonstrate prior experience with non-native plant management projects, shall be highly proficient in native and non-native plant identification, and shall possess a valid C-27 Landscape Contractor License from the state of California. Treatment methodology will entail herbicide application, which will require that the contractor also be licensed by the California Dept. of Pesticide Regulation (CDPR) as a Pest Control Operator, and the individual(s) performing the application shall possess a Qualified Applicator’s License or Certificate (QAL/C) from CDPR, or be under the direct supervision of a QAL/C.
The Successful Proposer will be required to execute an agreement in the form attached to this Request for Proposals (RFP) and comply with all requirements of said Agreement. In case of failure of the Successful Proposer to execute and return the contract and all required documents within the time allowed, the City may, at its option, consider that the Proposer has abandoned the contract, in which case the Proposal Security Bond, if one was required, shall be forfeited by the Proposer and become the property of COSCA.
After delivery, random samples may be submitted to a commercial laboratory, or other inspection City, for testing to determine if they conform to the specifications. In cases where tests indicate the samples do not meet specifications, the cost of the testing shall be borne by the contractor. When tests indicate the materials do not meet specifications, the City reserves the right to cancel the award and purchase the goods in the open market at the expense of the Proposer.
Proposer covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. Contractor certifies that to the best of his knowledge, no one who has or will have any financial interest under this contract is an officer or employee of the City of Thousand Oaks or COSCA.
A copy or description of the manufacturer’s warranty shall accompany each Proposal for the item(s) proposed, detailing the scope and length of the warranty. Specify in detail the following:
a. The length and terms of the warranty/maintenance and service provided with each item.
b. For each item, Proposers must specify if subcontractors will perform warranty/maintenance/service, location(s) where warranty/maintenance/ service will be performed, along with contact name and phone number for each location.
The work described herein may be a “public work”, as defined in Labor Code Section 1771, thus obligating Contractor/Consultant and subcontractor to pay prevailing wages under the California Labor Code. Contractor/Consultant and subcontractor agrees to indemnify, defend and hold City harmless from any claim that prevailing wages should have been paid, and shall be liable for the payment of the same and any penalties thereon. It is the responsibility of the Proposer to be familiar with the California Labor Code, and failure or neglect of the Proposer to understand the California Labor Code shall in no way relieve him from any obligations.
Labor Code section 1777.5 requires the use of qualified apprentices by all trades, regardless of the dollar amount of their portion of the work, on public works contracts over $30,000. Apprentices shall be used at no less than the ratio required by law, and shall be paid at the prevailing wage for apprentices in the trade for which they are registered. It is Contractor/Consultant’s sole responsibility to ensure that they and their subcontractors comply with the specific requirements of section 1777.5.
Successful Proposer shall fully warrant all materials and equipment furnished under the terms of this contract, against poor and inferior quality, for a period of not less than one (1) year from date of the final acceptance by the City. Time is of the essence of this contract. While under warranty, successful Proposer shall repair or replace inoperable materials or equipment in a timely manner to minimize the disruption of City operations.
Questions and comments regarding this solicitation must be submitted in writing via the City's eProcurement Portal before Friday, June 26, 2026 Any response will be answered in the Question and Answer section of the project and/or in a form of an addendum and will be sent as promptly as is practical to all parties registered with the City pursuant to the Registration Section set out below. All such addenda shall become a part of the Request for Proposals (RFP). Any prospective Proposer who obtained the Request for Proposals (RFP) from anyone other than the City is responsible for registering with the City to receive subsequent Addenda.
In the event that there are unit price items in a Proposal schedule and the "amount" indicated for a unit price of an item does not equal the product of the unit price and quantity listed, the unit price shall govern and the amount will be corrected accordingly. If there is more than one item in a proposal schedule, and the total indicated for the schedule does not agree with the sum of prices of the individual items, the prices given for the individual items shall govern and the total for the schedule will be corrected accordingly. The Proposer will be bound by said corrections.
Please submit any other information which would assist COSCA in making this contract award decision.
Required delivery method for submitting proposals is electronically via the City's eProcurement Portal. The Proposal will not be opened publicly, and COSCA will endeavor to keep such confidential until a preferred service provider is recommended. Proposals must bear original signatures and figures prior to being scanned/uploaded. If no document can be identified as bearing original signatures, Proposer's proposal may be rejected at the discretion of the City.
Proposals shall not be accepted after Wednesday, July 8, 2026 at 5:00 pm. COSCA reserves the right to extend the Submittal Deadline when it is in the best interest of COSCA.
Proposers are required to register with the City prior to downloading documents from the website and to be eligible to submit a Proposal. This information is used to notify Proposers via e-mail of addenda to procurement actions. You may view summary information about solicitations but you must be registered at this site and logged in before you can download solicitation documents: https://procurement.opengov.com/portal/toaks
Proposer, when registering please identify NIGP Codes: 988-00, 988-36, 988-89. Additional codes can be added based on the products or services your business provides. Those needing assistance registering at the website may contact Andrew Becker, Purchasing Supervisor, (805) 449-2203; e-mail: abecker@toaks.gov.
Solicitations may be downloaded by vendors who have registered online at the City’s Purchasing website. A Proposer who fails to register with the City as outlined above shall be deemed non-responsive and not be considered for award.
Any Proposer who wishes to make modifications to a proposal already received by COSCA must withdraw their proposal via the City's eProcurement Portal in order to make the modifications. All modifications must be properly initialed by Proposer’s authorized representative, executed, and submitted in accordance with the terms and conditions of this solicitation. It is the responsibility of the Proposer to ensure that a modified or withdrawn Proposal is resubmitted before the Submittal Deadline.
A Proposer may withdraw their Proposal, without prejudice prior to the time specified for the proposal opening, via the City's eProcurement Portal.
The original copy of each Proposal submitted to the City shall be retained for official files and will become public record after the notice regarding award of a contract. Please note that pricing information in a Proposal submitted to a government agency is not confidential.
If a Proposal contains confidential information protected by a statutory exemption, a Proposer may clearly label that part of the Proposal as "CONFIDENTIAL" and list the statute which exempts the information from disclosure. The “CONFIDENTIAL” part of the Proposal shall be uploaded in the Vendor Questionnaire section, separate from the rest of the Proposal. If no part of the Proposal is segregated and marked confidential, the absence of such designation or marking shall constitute a complete waiver of all claims for damages caused by any release of the information. If a public records request for labeled information is received by the City, the City will make reasonable efforts to notify the Proposer of the request and delay access to the material for up to five working days after notification to the Proposer. During that time, it will be the duty of the Proposer to obtain a protective order of its labeled information. Failure to so act in that time shall constitute a complete waiver.
If specific parts of the Proposal are claimed to be exempt by statute and if the Proposer obtains a protective order from a court of law, the City will withhold only those portions that are protected and disclose the remainder as required under the California Public Records Act.
A Proposal labeled in its entirety as “CONFIDENTIAL” will be considered non-responsive and will not be considered.
California Government Code section 84308 (Levine Act) prohibits any COSCA Board member from participating in any action related to a contract, agreement, or franchise agreement (excluding labor or competitively bid contracts) if the Board member receives a campaign contribution totaling more than $500 (aggregated) from the party to the contract, agreement or franchise agreement, their agents, or any financially interested participant who actively supports or opposes the matter within the previous twelve (12) months. Board members must also disclose any eligible campaign contribution received on the record of the proceeding.
Board members are prohibited from accepting, soliciting, or directing a campaign contribution of more than $500 (aggregated) from a party, their agent/representative, or a financially interested participant during a proceeding and for 12 months following the date a final decision is made. In addition, a party, their agent/representative, or a financially interested participant is prohibited from contributing more than $500 (aggregated) to a Board member during a proceeding and for 12 months following the date a final decision is made.
The Levine Act also requires parties to certain contracts, agreements, or franchise agreements to disclose any campaign contribution over $500 (aggregated) within the preceding twelve (12) months by the party to the agreement, contract, or franchise agreement and their agents. The Levine Act does not apply to competitively bid, labor, or personal employment contracts.
All proposals must include completion of the Levine Act Disclosure Form.
Please download the below documents, complete, and upload. The form can be downloaded and uploaded under the project page where it says VENDOR QUESTIONNAIRE on the project website on the City's e-procurement portal.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload. The form can be downloaded and uploaded under the project page where it says VENDOR QUESTIONNAIRE on the project website on the City's e-procurement portal.
Please download the below documents, complete, and upload. The form can be downloaded and uploaded under the project page where it says VENDOR QUESTIONNAIRE on the project website on the City's e-procurement portal.
Please upload your proposal.
Upload a separate document containing only the information you consider confidential under law, including under Government Code Section 7927.605: “corporate financial records, corporate proprietary information including trade secrets, and information relating to siting within the state furnished to a government agency by a private company for the purpose of permitting the agency to work with the company in retaining, locating, or expanding a facility within California.” As you are submitting a Proposal to a government agency, note that pricing information is not confidential.
Clearly label your separated document containing confidential information as “CONFIDENTIAL”, and include the law or legal authority which exempts the information from disclosure; then submit it in the response below.
If there is no confidential portion of the proposal, a response to this question is not required.
Please upload your cost proposal in this section separately from the rest of your proposal.
Please enter the NIGP Category Codes for this project:
Please select the type of solicitation. Descriptions for each type are below.
Request for Proposals: Involves inclusion of a specific proposal for services to provide for the City's description of the work through provision of a detailed scope of work and allocation of manpower and resources.
Request for Qualifications: A RFQ does not include a detailed proposal or scope of work, but rather involves the provision of qualifications of the consultant to perform based on the City's general description of work and the consultant's expression of experience, expertise, and/or qualification to do that work based on similar work done (Government Code Section 4526).
Request for Proposal/Qualifications: Combining both the RFP and RFQ - an RFP/Q Involves both inclusion of a specific proposal for services and also the provision of qualifications of the consultant to be performed.
Please choose the option that best describes the labor requirements.
Please select the correct statement amount the pre-proposal conference:
Please provide the summary of product and/or services. You can copy and paste what you have in the Summary section here. This will show as the short description in the notice.
For the Client References section, decide what is the appropriate time frame for references from similar projects performed.
Example: three (3) years
Please enter the period time follow the example. Your answer will populate the blank space.
Acceptance Period. Unless otherwise specified herein, proposals are firm for a period of __________
Example: ninety (90) days, one hundred twenty (120) days, etc.
Will the vendor be submitting a proposal or a statement of qualifications?
Do you want the cost proposal to be submitted separately from the rest of the proposal?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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