County-Wide Organics Management Plan

The County of Ontario (the "County"), is soliciting sealed responses for Solicitation # R26050 County-Wide Organics Management Plan. The County prefers electronic submittals via the eProcurement Portal at https://procurement.opengov.com/portal/ontariocountyny however, sealed paper bids can be filed with the Ontario County Purchasing Director, 20 Ontario Street, Canandaigua, New York 14424, PRIOR TO 4:00 pm prevailing time, on Monday, April 13, 2026 at which time said bids will be publicly opened and read via Webex meeting.

Background

Ontario County is a rural county located within the heart of New York State’s Finger Lakes Region, approximately 40 minutes southeast of Rochester.  Roughly 112,000 residents live within the 26 municipalities located in the county’s border.  The Ontario County government seat is located within the City of Canandaigua.

The County owns a 2,999 tons per day Municipal Solid Waste (MSW) Landfill located within the Town of Seneca, which has been in operation since the early 1970s. In 2003 the County entered into a 25-year lease agreement with a private company, Casella, to operate the landfill on the County’s behalf. A single stream Materials Recovery Facility (MRF) is co-located on the landfill property. The landfill and MRF currently accept various waste and recycling streams from all over the state of New York. With the exception of the landfill and recycling infrastructure, solid waste activities within the county have historically been performed on a municipal level. Within the county’s borders, 14 municipalities operate and/or maintain their own transfer station facilities, and two municipalities, the City of Canandaigua and the Village of Victor collect MSW and recycling curbside.  The types of services provided vary greatly by municipality. Approximately 10-15% of the waste generated within Ontario County is collected and processed through municipal transfer stations prior to being brought to the landfill site for disposal. The majority of waste generated in the County is collected and transported by private hauling companies.

On December 5, 2024 the Ontario County Board of Supervisors passed two resolutions shaping the future of solid waste management in Ontario County. The first resolution memorialized a policy decision to close the Ontario County Landfill on December 31, 2028, when the current operations and management lease agreement expires. The second resolution instructs the County’s Department of Sustainability and Solid Waste Management to continue and advance efforts to reduce the generation of municipal solid waste within the County and increase waste diversion efforts.

As a New York State Department of Environmental Conservation recognized Planning Unit, the County maintains a Local Solid Waste Management Plan (LSWMP) with the goal of facilitating responsible waste management practices and ultimately reducing the amount of waste generated by county residents. Through the Department of Sustainability and Solid Waste Management, the County strives to meet the diversion goals set forth in the LSWMP by implementing waste targeted diversion programs, providing special collection events, assessing waste patterns, planning for infrastructure and prioritizing the education of our residents, institutions and businesses. The County’s previous LSWMP expired at the end of December 2025. The new draft LSWMP was developed through a contract with Barton & Loguidice, approved by the Board of Supervisors at their December 18, 2025 board meeting, and submitted to the NYSDEC on December 30, 2025.

In addition to the LSWMP, several plans and studies have been facilitated and administered by the Department including a Strategic Plan, Waste Characterization Study and a Solid Waste Management Program Assessment & Facility Consolidation Study. A copy of the LSWMP and all referenced resources can be found on the County’s recycling website, www.ontariocountyrecycles.org.

Project Details

• Reference ID: R26050
• Department: Sustainability and Solid Waste Management
• Department Head: Carla Jordan (Director)

Important Dates

• Questions Due: 2026-04-08T20:00:00.000Z

Evaluation Criteria

• Experience and Capacity of the Consultant (50 pts) —
  1. Recent relevant experience of the firm in similar projects
  2. The extent to which the firm has personnel, equipment, and facilities to perform the scope of work
  3. Experience of recent clients for similar services
• Qualification of the Project Team (30 pts) —
  1. The quality and experience of the proposed staff and the proper balance of relevant skills
  2. The quality and experience of any proposed sub consultants
• Quality of Proposal (20 pts) —

  The proposals will be evaluated for the extent to which they demonstrate understanding of the requirements of this RFP and their ability to meet the project objectives. This will include:

  1. Project understanding
  2. Clarity of the proposal
  3. Proposed scope of work and study approach
  4. Innovative approach to public involvement
• Price (100 pts) —

  Once the County has selected the preferred consultant, that consultant's price proposal(s) will be opened to ensure that proposal does not exceed the maximum available project budget.

Submission Requirements

• Authorized Representative Contact Information (required) —

  Please enter the Authorized Representative's name, title, phone and email

• Proposal (required) —

  Please upload your full proposal here.

• Proposal (no pricing information) (required) —

  Please upload your technical technical proposal here.

  NOTE: DO NOT INCLUDE PRICING INFORMATION. YOU WILL UPLOAD THAT SEPARATELY

• Pricing Proposal (required) —

  Upload your pricing proposal here. It should not have been included with the previous upload area as the County has required that pricing information be submitted separately from the rest of the proposal.

• Federal Tax ID (required) —

  Please enter your Federal Tax ID here.

• Proposer's Statement on Sexual Harassment (required) —

  IN ACCORDANCE WITH NEW YORK STATE FINANCE LAW §139‐l

  In accordance with State Finance Law §139‐l, which generally prohibits the County from entering into contracts pursuant to the bid process with persons who fail to submit a certification affirming compliance with New York Labor Law §201‐g, the proposer submits the following certification under the penalty of perjury:

  By submission of this proposal, each proposer and each person signing on behalf of any proposer certifies, and in the case of a joint proposal each party thereto certifies as to its own organization, under penalty of perjury, that the proposer has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of Section 201‐g of the Labor Law. 

• Non-Collusive Bidding Certification (required) —

  By submission of this bid (R26050), each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

  1)    The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

  2)    Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

  3)    No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition.

• Individual, Corporate, Partnership or LLC Acknowledgment (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Additional Information (if needed) —

  For any additional information requested or required by any of your previously provided answers or as stated within this RFP please upload the additional documentation here.

• Submittal Confirmation (required) —

  By confirming and submitting this Proposal, the party submitting electronically acknowledges that they have read, understand and agree to all of the terms of the RFP documents as presented without reservation or alteration including: the Notice to Bidders, Instructions to Bidders, General Information, Schedule B Insurance Requirements, RFP Specifications and Proposal Form R26050 and any Addenda upon which the proposal is based.

  Submitting party further certifies that all information provided within this proposal is accurate to the best of their knowledge and that they have provided any necessary proof of their authority to submit a proposal on behalf of the Company Name stated on the proposal thereby committing the Company to the information contained within.

• Pricing Proposal (required) —

  Does pricing need to be submitted separately from the technical proposal as its own sealed document? Or can it be submitted as part of the same file upload?

  NOTE: If you need to use sealed pricing for any reason but do not select it here, pricing information may be shown to evaluators or accessible even if you do not unseal pricing at the time of review.

• Project Purpose (required) —

  Format: Project work includes __________ 

  Example: storm drain cleaning services

• Evaluations (required) —

  Will you be conducting evaluations electronically within OpenGov?

• Does this RFP require insurance? (required)
• Will this solicitation/contract require automobile liability? (required) —

  Select yes if the contract is a construction contract, a contract requiring reimbursement of the Contractor’s mileage, or a contract requiring use of a vehicle other than for transportation of the contractor from home/main office to the work site or from the work site to home/main office

• Vendor's Classification? (required) —

  Please select the relevant vendor classification for insurance requirements

• Will price adjustments be allowed? (required)

Questions & Answers