Active SLED Opportunity · OREGON · WASHINGTON COUNTY
AI Summary
Washington County, Oregon seeks a consultant to conduct a comprehensive organizational assessment of its Finance Department. The project aims to improve structure, roles, controls, and workflows to align with best practices. Proposals due by August 7, 2026.
The purpose of this engagement is to conduct a comprehensive assessment of the County’s finance function, including the central Finance Department and all personnel performing finance‑related duties across county departments. The assessment will identify opportunities to improve organizational structure, clarify roles and responsibilities, strengthen internal controls, streamline workflows, and ensure the County’s financial operations are aligned with best practices and statutory requirements.
Washington County is the second-largest county in Oregon by population, with approximately 618,737 residents as of 2025. Located in the Portland metropolitan area, it spans roughly 724 square miles, and its county seat is in Hillsboro. The county’s diverse economy encompasses major urban centers like Beaverton and Tigard, as well as significant agricultural and rural communities.
The Finance Division—based in the Charles D. Cameron Public Services Building in Hillsboro—manages the County’s accounting systems, financial records, budget, Procurement, cash management, debt payments, cost allocations, and internal controls. Comprised of 35 FTE, the department provides fiscal services to operating departments, including accounts payable/receivable, payroll, treasury operations, purchasing, investment management, budget reporting, system design, grant coordination, and financial consultation. The Division also oversees property tax and transient lodging tax collection and distribution.
Washington County operates a diverse set of service areas organized into multiple departments, offices, and elected functions, including Public Safety, Health and Human Services, Land Use and Transportation, Support Services, Housing, the Sheriff’s Office, District Attorney, Assessment & Taxation, and the County Administrative Office. The County manages a complex fund structure typical of large Oregon counties, encompassing the General Fund, special revenue funds, enterprise funds, internal service funds, debt service funds, and capital project funds. This structure supports a broad array of mandated and discretionary services and requires coordinated financial oversight across decentralized operational units. As a result, finance related duties—including accounting (billing, invoice processing, and journal entries), budgeting, grant management, purchasing, and reconciliation—are distributed across multiple departments. Washington County has recently updated financial policies and launched an ERP system. This has created a need for a clear governance model and well aligned roles to ensure consistency, compliance, and effective financial stewardship.
Proposal was within the page count and conformed to all instruction in regards to submittal.
Detail how your firm performs: process mapping, staffing analysis, job classification and competency evaluations. Provide any certifications and/or credentials that teams members hold.
Explain the methodology your firm will use, including approaches for completing and submitting each deliverable.
Provide a plan for interviews, focus groups, surveys, and department outreach. Explain how your firm will engage diverse internal stakeholders and synthesizing perspectives. Provide a communication plan with meaningful touchpoints and transparency.
Detail your work plan and timeline. Include milestones, task sequencing, and project management strategy. Detail how you navigate complex multi‑department assessments.
Provide the deliverables proposed and examples of prior work including recommendations, organizational models and implementation plans.
Detail your commitment to equitable contracting practices, including:
By electronically submitting this response the Supplier attests and certifies that:
1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Supplier's representative authorized to contractually bind the Supplier.
2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.
3. Respondent agrees that the action of electronically submitting its response constitutes:
a. an electronic signature on the responses, generally,
b. an agreement to conduct business electronically,
c. an electronic signature on any form or section specifically calling for a
signature, and
d. an affirmative agreement to any statement contained in the solicitation
that requires a definite confirmation or acknowledgement.
Proposer read through and confirm that you met all of the Solicitation requirements?
Will the proposer extend pricing and terms to other public agencies?(there is no penalty for not agreeing to extend pricing)
Have you or a member of your staff been an employee of Washington County in the last six months?
Enter your registry number without dashes or spaces. If you are not currently registered enter N/A. If you are the successful bidder you will be required to register with the Secretary of State in order to contract with the County, per OAR 125-246-0330.
The proposer hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318. Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.
Provide the name, email, and phone number for the contact in case of questions, or interview or demonstration arrangements.
The proposal shall be prepared succinctly, providing a straight forward, concise description of the proposer’s ability to meet the requirements of the RFP. There should be no unnecessary attachments or exhibits.
Proposal should contain no more than 25 8.5" x 11", pages of written material (excluding biographies and brochures which may be included in an appendix) describing the ability of the proposer to perform the work described. The minimum font shall be twelve (12) point single spaced and the minimum margins shall be one (1) inch on all sides.
Upload your proposal here. After uploading documents responders are encouraged to open and review uploaded documents to verify that they can be opened and are the correct documents before submitting. If the County cannot open any of the documents submitted the entire proposal will be disqualified.
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
County insurance requirement can be found under the section titled Attachments. The County may consider reducing insurance for these services. Please upload your Certificate of Insurance (Accord form) to indicate the level of insurance you currently possess.
Upload all pages or documents containing information exempt from disclosure per the Proprietary Information, Ownership and Use of Documents article of the Terms and Conditions Section.
Upload any alterations requested to Washington County's contract standard terms and conditions per the Form of Contract article of the Terms and Conditions Section.
How did you hear about this opportunity?
Will there be a Pre-Proposal Conference?
Would you like to have bidders respond to an electronic pricing table through ProcureNow?
Choose this if you want them to provide rates or pricing in a format dictated by you.
Will you want your bidder to separate a Price Proposal from the rest of the Response?
Proposal should contain no more than 'Page Limit 8.5" x 11", pages of written material (excluding biographies and brochures which may be included in an appendix) describing the ability of the proposer to perform the work described.
Is this a multiple award type solicitation?
Unless authorized by the Board a contract cannot exceed five years, but there are various ways that contracts can be set up. Please choose your preference. Options 2 - 3 will require amendments to extend the contract at the designated times.
Will Federal Funds be used to pay part or all of the agreements made under this solicitation
What is the expected resulting Contract Type with a selection of "Firm-Fixed-Lump-Sum" Firm-Fixed-Unit-Price", "Cost-reimbursement + Fee/Profit/Incentive" "Mixed/Flexible" would then provide us a clear picture of what the price-proposal or cost-proposal structure needs to be, and this the approriate instructions to the proposer can be provided.
Based on the intended scope of work for the awarded agreement, will the proposer be case as a subrecipient under 2 cfr 200.331
Do you have prior approval from the federal awarding agency to enter into a fixed awward? Did you inform them of the requirement for them to upload documentation of the pre-approval either from official guidance or from direct communication (email).
Is this a solicitation for proposals/applications for a beneficiary program?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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