COUNTYWIDE PEST CONTROL SERVICES - EXTERIOR ONLY

The County of Solano, Department of General Services - Countywide Services, hereinafter referred to as the "County", intends to secure a contract with a qualified Proposer to perform exterior Pest Control Services. The qualified contractor shall furnish all labor, equipment and materials necessary to conduct a comprehensive assessment of all applicable buildings and facilities throughout Solano County. The contractor shall develop and implement a customized Integrated Pest Management Plan (IPM) for each County building identified herein, designed to prevent, monitor, and effectively control pest activity while minimizing risks to occupants, property, and the environment.

Services shall include, but not be limited to, the identification and treatment of common pests such as rodents, insects and birds; routine inspections and monitoring of pest activity; and the implementation of safe, environmentally responsible, and effective pest control methods in accordance with all applicable federal, state, and local regulations. Regular inspections shall be conducted to evaluate treatment performance, identify emerging pest concerns, and recommend corrective actions as necessary. The contractor shall maintain accurate and detailed records of pest activity, treatments performed, chemicals utilized, inspection findings, and corrective measures taken, and shall provide periodic written reports summarizing pest control efforts, trends, and overall program effectiveness.

Background

Solano County is the nineteenth largest California County as measured by population with a total population of over 450,000.  The County has seven incorporated cities: Fairfield (the County seat), Benicia, Vallejo, Vacaville, Suisun, Rio Vista, and Dixon with the majority of residents residing within these cities.  Solano County’s population is growing, particularly in the northern portion of the County.

Project Details

• Reference ID: 910-0420-26
• Department: General Services - Countywide Services
• Department Head: Anthony Tave (Director of General Services)

Important Dates

• Questions Due: 2026-05-30T00:00:00.000Z
• Answers Posted By: 2026-06-06T00:00:00.000Z

Evaluation Criteria

• General Qualifications and Experience (30 pts) —

  Proposals will be evaluated against the RFP specifications and questions below:

  1. Proposal. The proposal (excluding the cover letter, resumes and a copy of the RFP) may not exceed a total of 25 single-sided, 8.5” x 11”, numbered pages. Number each page consecutively.  
  2. Cover Letter. The proposal must be submitted with a cover letter describing the proposer’s interest and commitment to the proposed project. The letter must state that the proposal is valid for a (90)-day period and include the name, title, address and telephone number of the individual to whom correspondence and other contacts should be directed during the selection process. The person authorized by the proposer to negotiate a contract with the County must sign the cover letter.
  3. Do the proposers have the experience required?
  4. Do the proposers have the required credentials?
  5. Do the proposers have the general qualifications required?
• Scope of Work/Program Description (30 pts) —

  Proposals will be evaluated against the RFP specifications and the requested documentation:

  1. Work Plan and Schedule.  This section shall include a description of how you will conduct each task of the project, identification of deliverables for each task and a schedule. The work plan should be in sufficient detail to demonstrate a clear understanding of the project. 
  2. Additional Relevant Information.  This section invites additional relevant information that may be helpful in the selection process (not to exceed the equivalent of 2 single-sided pages).
  3. Detailed Documentation of Financial Resources: The Proposer must provide the required documentation to show sufficient financial strength and resources to provide the scope of services as required.
• Budget/Cost (40 pts) —

  Proposals will be evaluated against the RFP specifications and the questions below:

  Has the proposer provided the information requested on the Pricing Sheet?

  An assessment will be made of the following:

  1. Reasonableness (i.e., does the proposed pricing accurately reflect the proposer's effort to meet requirements and objectives?).
  2. Realism (i.e., is the proposed cost appropriate to the nature of the products and services to be provided?); and
  3. Affordability (i.e., the ability of the County to finance <the equipment/system and/or services>).

  The County will select the proposal that presents the best value and is most advantageous to the County and the public.

  Accordingly, the County may not necessarily award the proposer with the lowest price proposal if doing so would not be in the overall best interest of the County.

Submission Requirements

• Proposal Requirements: (required) —

  The technical proposal (excluding the cover letter, resumes, sample forms, financials, writing samples, and County forms) shall not exceed a total of 25 single-sided, 8.5” x 11”, numbered pages.         

• Federal Tax ID Number: (required) —

  Enter your Federal Tax ID Number

• Cover Letter: (required) —

  The proposal must be submitted with a cover letter describing the proposer’s interest and commitment to the proposed project. The letter must state that the proposal is valid for a period of 90 days and include the name, title, address and telephone number of the individual to whom correspondence and other contacts should be directed during the selection process. The person authorized by the proposer to negotiate a contract with the County must sign the cover letter.

  Address the cover letter as follows:

  Solano County General Services Department
  Purchasing Services
  675 Texas Street Suite 2500
  Fairfield, CA 94533
  Attention: Justine Jackson, RFP Coordinator 

• Approach and Management Plan: (required) —

  This section shall provide the proposer’s proposed approach and management plan for providing the services.  Include an organizational chart showing the proposed relationships among contractor staff, County staff and any other parties that may have a significant role in the delivery of this program.

   

  If applicable, Proposers also are to describe the organization's intended approach to collaboration and coordination with other organizations providing similar services in the County.  This should include, but not necessarily be limited to, steps that would be taken to explore the potential for sharing resources and avoiding duplication of services.

• Team Member Qualifications and Experience: (required) —

  Proposer shall provide the qualifications and experience of the key team member(s) that will work on the project. Emphasize the specific qualifications and experience from projects similar to this project for the key team members as evidenced by resumes. Key team members are expected to be committed for the duration of the project. Replacement of key team members will not be permitted without prior consultation with and approval of the County.

  Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

  Supply three (3) References from Government Agencies and/or Firms of similar size as Solano County for whom the Key Team Member has provided similar services during the last three (3) years.

• Agency References: (required) —

  The bidder shall provide the (3) references of government agencies and or firms for whom they have provided similar services during the last three (3) years. 

  Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

  THESE REFERENCES SHOULD BE FROM DIFFERENT ENTITIES AND NOT FROM SOLANO COUNTY.

• License Requirements: (required) —

  The Vendor must possess and maintain a valid and current license issued by the California  Department of Pesticide Regulation (CDPR) for the duration of the contract. Proof of the required CDPR license must be submitted with the Vendor’s proposal. Failure to provide verification of an active CDPR license may result in the proposal being deemed non‑responsive. 

• Integrated Pest Management (IPM) Plan: (required) —

  Develop and implement a comprehensive Integrated Pest Management (IPM) Plan tailored to the specific operational needs, occupancy levels, and environmental conditions of each County building and facility. The IPM Plan shall emphasize proactive prevention strategies designed to minimize pest activity through routine monitoring, regular inspections, exclusion practices, habitat modification, and sanitation recommendations  The project is expected to commence no later than July 1, 2026 and all public meetings, draft and final documents fully completed by June 30, 2029.

• Budget: * —

  Please download the below documents, complete, and upload.

• Detailed Documentation of Financial Resources (required) —

  The Proposer must provide the following documentation of sufficient financial strength and resources to provide the scope of services as required.

• ***Optional**** Additional Information: —

  Please provide any additional or relevant information that you would like to have considered by the County of Solano.

• Non-Collusion Declaration: (required) —

  Non-Collusion Declaration 

  The undersigned declares:  I am the authorized representative of the party making the foregoing bid.

  The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

  Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

  I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed.

• Certification of Compliance: (required) —

  The proposer does hereby make certification and assurance of the Proposer’s compliance with:

  The laws of the County of Solano:
  http://www.codepublishing.com/CA/SolanoCounty/

  Title VI of the federal Civil Rights Act of 1964:
  https://www.justice.gov/crt/fcs/TitleVI-Overview

  Title IX of the federal Education Amendments Act of 1972:
  https://www.justice.gov/crt/title-ix-education-amendments-1972

  The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government:
  https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity

  The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government:
  https://www.ada.gov/pubs/adastatute08.htm

  All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America,

  The condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and,  

  The condition that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the Procurement under this RFP for COUNTYWIDE PEST CONTROL SERVICES - EXTERIOR ONLY.

• Solano County Reservations: (required) —

  County of Solano Hereby Reserves the Following Rights:

  The County of Solano reserves the right to make an award in whole or in part or any varying combination of the following requirements that will be in the best interest of the County, and not necessarily to the lowest Contractor. The intended award of Contract shall be made to the highest rated Proposer based on the evaluation Criteria stated within the RFP.

  Right of Rejection

  The County reserves the right to reject any and all proposals, or to cancel this RFP in part or in its entirety.

  The County reserves the right to waive any variances in proposals provided such action is in the best interest of the County.

  The County reserves the right to amend this RFP at any time.  The County also reserves the right to cancel or reissue the RFP at its sole discretion. 

  Any proposal received which does not meet the stated pre-requisites of this RFP for COUNTYWIDE PEST CONTROL SERVICES - EXTERIOR ONLY, may be considered to be non-responsive, and may be rejected. The County may reject any proposal that does not comply with all of the terms, conditions, and performance requirements as stated within the RFP.

  To cancel any award and re-solicit proposals for services herein specified due to the increased or added costs, if in its opinion increased prices are greater than those of the general market.

  To cancel any award and re-solicit bids in the event services cannot commence with ten (10) days after the specified date for start of work.

  To reject any and all proposals considered not to be in the best interest of the County.

  To waive any and all minor irregularities in proposals.

  To reduce or increase any specification, in whole or in part due to changes in budget allocations. 

  I declare under penalty of perjury under the laws of the State of California that I have read the above Reservations as stated by the County of Solano.

• Drug-Free Workplace Certification: (required) —

  The contractor or grant recipient named on this proposal hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The contractor will:

  1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

  2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following: 

  1. The dangers of drug abuse in the workplace
  2. The person's or organization's policy of maintaining a drug-free workplace
  3. Any available counseling, rehabilitation and employee assistance programs
  4. Penalties that may be imposed upon employees for drug abuse violations

  3. Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed contract or grant:

  1. Will receive a copy of the company's drug-free policy statement
  2. Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant

  CERTIFICATION

  I, the official submitting this proposal, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this Certification, executed on the date of proposal submittal and in the County below, is made under penalty of perjury under the laws of the State of California.

• Declaration of Local Business: (required)
• Legal Name of Business: (required) —

  Enter Complete Details Below

• Physical address of principal place of business or satellite office with at least one employee: (required) —

  Enter Complete Address Below.

• Attach Current Business License Here: (required)
• I declare under penalty of perjury under the laws of the state of California that the foregoing is true and correct and that this declaration is executed by an authorized representative. (required)
• Disclosure of Criminal and Civil Proceedings: (required) —

  Describe all ongoing and past civil and criminal proceedings within the last 10 years. Indicate the status of current proceeding and the outcome of closed or completed actions. Also, describe, if any, how the outcome of actions impacted company business operations.

  Note: if no civil and criminal proceedings within the last 10 years, indicate here. 

• Debarment Certification: (required) —

  By submitting a bid/offer/proposal/quote to the County of Solano, under penalty of perjury, I, the Proposer, hereby certify that the Prospective Contractor and/or its officers, directors, and employees:

  1. Are not currently excluded, debarred, or otherwise ineligible to participate in a federally funded program
  2. Have not been convicted of a criminal offense related to the provision of federally funded items or services nor has been previously excluded, debarred, or otherwise declared ineligible to participate in any federally funded programs, and
  3. Are not, to the best of its knowledge, under investigation or otherwise aware of any circumstances which may result in contractor being excluded from participation in federally funded programs.

  This representation shall be an ongoing representation during the term of any contract awarded to the Prospective Contractor. If awarded a contract, Prospective Contractor hereby commits to immediately notify the County of any change in the status of the representations set forth in this Form.

  Prospective Contractor authorizes the County to independently verify its suspension and debarment status.

  Prospective Contractors are cautioned that making a false certification may subject the certifier to criminal prosecution or administrative sanctions.

  I certify that I am authorized by the company named above to respond to this request.

• County Contract - Proposer accepts all terms and conditions without reservation or any qualifications? (required) —

  If the proposer makes no qualifications to the Standard Contract or any additional terms provided, including any additional attachments or exhibits, then it shall be deemed that the Proposer accepts all terms without reservation or any qualifications.  Proposers shall include a statement of acknowledgment that the Proposer has reviewed the County of Solano Standard Contract, and any Special Terms provided and has accepted it with or without qualification. 

• What qualifications (i.e., exceptions or conditions) are being requested by the Proposer? (required) —

  If the Proposer takes qualifications, those qualifications must be identified and listed along with suggested modifications to the contract and provided here. The County is under no obligation to accept your qualifications; however, they will be reviewed on a case-by-case basis.

  [Note: Scope of Work and Budget Detail and Payment Provisions and Special Terms and Conditions for the contract, will be finalized during the contract negotiation process.] 

• Signature Page: (required) —

  Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

• Is this project grant funded? (required) —

  If grant funded local vendor preference does not apply.

• Pre-Proposal Meeting/Job walk/Conference (required) —

  Is there going to be some form of pre-proposal meeting for this RFP?

• Mandatory or Non-Mandatory? (required) —

  Is the pre-proposal meeting going to be mandatory? (If non-mandatory then select "No") 

  NOTE: DO NOT FORGET TO ADD TO THE TIMELINE

• Proposal Validity Period? (required) —

  For how long do you wish proposals to remain valid after the due date? 90 days? 120 days? Please enter using number of days (ex: 120 days)

• Will The "Public Works Reforms" (SB 854) Apply to This Project? (required) —

  Public works reforms (SB 854) were signed into law on June 20, 2014. The reforms made several significant changes to the administration and enforcement of prevailing wage requirements by the Department of Industrial Relations (DIR). Among other things, SB 854 established a public works contractor registration program to replace prior Compliance Monitoring Unit (CMU) and Labor Compliance Program (LCP) requirements for bond-funded and other specified public works projects. The fees collected through the program established by SB 854 are used to fund DIR’s public works activities. 

• Use Electronic Pricing Table? (required) —

  Select yes when you have line items (construction, commodities, etc.). This option provides automatic tabulation of pricing results.

  Select no if you would like the vendors to upload pricing as a document in their own format and pricing structure. This option will not enable automatic tabulation of pricing results.

• Will This Solicitation Require Evaluation Criteria? (required)
• Additional/Supplemental Information (required) —

  Do you wish to allow responses to contain additional relevant information?

• Contract Value/NTE Amount (required) —

  What is the initial not to exceed amount for this contract? This is not a final number, this is just an estimate to be stated in the RFP.

• Desired Contract Start Date (required) —

  Please specify what the desired contract start date is using the following format: Month, Day, Year (ex: July 1, 2023)

• Desired Contract End Date (required) —

  Please specify what the desired contract end date is using the following format: Month, Day, Year (ex: June 30, 2024)