Coyle Water Standpipe Rehabilitation

Division 00 10 00
Solicitation
Notice is hereby given that the Coyle Public Works Authority, hereinafter called the “Owner” will receive
sealed bids for Water System Improvements at 116 West Main Street, Coyle, Ok 73027 the until 2:00 p.m.
April 15, 2026, at which time they will be opened and read aloud, to wit:
Item Description Unit Qty
1 Storage Tank Rehabilitation Lump Sum 1
Bids submitted earlier than ninety-six (96) hours before the Bid Opening will be rejected and returned
unopened. Upon receipt at the specified time, all bids will be carefully examined to ensure they are
complete and accurate. All construction work and materials provided must adhere strictly to the Contract
Documents prepared by Cimarron Valley Engineering, LLC.
The contract will be granted to the bidder who offers the lowest price, demonstrates responsiveness and
responsibility. The Owner retains the authority to rectify any minor clerical errors in the bids as permitted
by Oklahoma Law. Furthermore, the Owner maintains the right to refuse any or all bids as outlined in
accordance with the Oklahoma Public Competitive Bidding Act of 1974. Bids submitted with conditions
will not be considered.
Each bidder must submit their original bid, lodged with the Coyle Public Works Authority, accompanied
by a certified or Cashier's Check from a solvent Oklahoma bank, or a Bidder's Bond. This bond must be
equivalent to five (5) percent of the bid amount, serving as a guarantee of the bidder's capability to fulfill
the contract bid and enter into a written agreement with the Owner. This agreement obligates the bidder
to execute the work and/or supply the materials in compliance with the provided Plans and Specifications,
as well as furnish the necessary bonds in accordance with the requirements of the Public Competitive
Bidding Act of 1974.
The Owner will withhold the deposit as liquidated damages if the successful bidder fails to execute the
contract and provide the specified bonds within the allotted timeframe. Deposits from unsuccessful
bidders will be returned upon the completion of the Contract and provision of required bonds.
Each bidder must submit a sworn written statement affirming that they have not engaged in any
agreements, either direct or indirect, with other bidders regarding bid prices, bid limitations, payment for
promotional expenses, or subcontracting arrangements.
Construction, Maintenance, Payment, and Statutory Payment Bonds, amounting to 100% of the contract
price, are mandatory for this project. These bonds must be secured from a Corporate Surety licensed in
Oklahoma and approved by the Owner and Consulting Engineer. The bidder must identify the Surety or Sureties responsible for signing the bond if the contract is awarded. The Maintenance Bond will ensure
the repair of any damage resulting from faulty materials or workmanship for a period of two (2) years
following the Owner's acceptance of the work.
The project's information and bidding documents are accessible through the designated bidding website:
www.civcastusa.com. Bidders are required to register on this website as plan holders, regardless of
whether they obtain the bidding documents from the designated website or another source, either
electronically or in paper format. The designated bidding website will be regularly updated with addenda,
lists of registered plan holders, reports, and other pertinent information crucial for submitting a bid. All
official notifications, addenda, and other bidding documents will be exclusively available through the
designated bidding website. The Owner and Engineer shall not be held responsible for any bidding
documents, including addenda, acquired from sources other than the designated bidding website.
Printed copies of the bidding documents can be procured from the designated bidding website for an
additional fee. Refer to the designated website for further details.
No pre-bid meeting for the Project will be held.
For all further details regarding bid submission, qualifications, procedures, and contract award, please
refer to the Instructions to Bidders included in the Bidding Documents.
Bids must remain valid for 30 days following the bid opening date. Within this period, the Owner retains
the right to award the contract to the lowest responsive, responsible bidder or reject any or all bids for the
project.
The Owner reserves the right to reject any or all bids, waive irregularities in bids deemed to be in the best
interests of the Owner, and reject nonconforming, nonresponsive, or conditional bids. In the event of
ambiguity or lack of clarity in bid pricing, the Owner reserves the right to interpret bids in the most
advantageous manner or reject them outright.
Unreasonable or unbalanced unit prices will be grounds for rejecting any bid or bids.
This notice is issued by:
Owner: Coyle Public Works Authority
By: Carl Long
Title: Mayor/Chairman
Date: March 25, 2026

## Details **Bid/Project ID:** CVE25-038 **Type of Work:** Tank Coating **Bid Location:** 116 West Main Street, Coyle, OK 73027 **Engineer/Publisher:** Cimarron Valley Engineering, LLC **Engineer Address:** 8455 N INDIAN MERIDIAN RD, Coyle, Oklahoma, 73027