CPRA Woody Debris Management

The San Mateo County (SMC) Department of Parks is here to provide the public with recreational opportunities in a safe and effective manner, and to protect and enhance the natural resources of the County.

SMC Parks operate 24 separate parks, encompassing over 16,000 acres, and 190 miles of county and local trails. Parks are located throughout the County and represent a wide variety of natural settings including a coastside marine reserve, a bayside recreational area, coastal mountain woodland areas, and urban site. Approximately 3 million visitors utilize the various trails and parks maintained by SMC.

Furthermore, to improve access and public safety, SMC Parks manages hazard trees located near high use areas and critical infrastructure. Managing trees around high use public areas is essential to SMC Park's safety mission. Parks is requesting the removal and woody debris management of five (5) standing trees, one (1) downed tree, multiple logs, and approximately thirty (30) stumps and root balls.

Background

All work performed in SMC Parks must abide by ANSI Z133 Safety Standards, ANSI A300 Tree Care Standards, and ISA BMP's. Communication with ranger and Parks staff as requested is essential for a successful project.

Project Details

• Reference ID: 2026-RFP - Informal-00475
• Department: Parks Department
• Department Head: Emma Gonzalez (Director)

Important Dates

• Pre-Proposal Meeting: 2026-05-01T16:00:04.762Z — Coyote Point Recreation Area (1701 Coyote Point Dr, San Mateo, CA 94401). Eucalyptus Group Picnic Area.

Evaluation Criteria

• Price (93 pts)
• Project Approach & Proposed Schedule (5 pts)

Submission Requirements

• Minimum Qualifications
• W-9 Submission —

  Please submit a W-9 signed in wet blue ink and currently dated, if you have not worked with SMC Parks on a project in the last two (2) years. 

• Insurance Requirements —

  Comprehensive General Liability $1,000,000

  Motor Vehicle Liability $1,000,000

  Submit copies of current insurance, if you have not worked with SMC Parks on a project in the last two (2) years. 

• Prevailing Wage Requirement (required) —

  All workers employed on this project must be paid prevailing wages. Certified payroll documentation may be requested. 

• ISA Certified Arborist On Staff? (required) —

  Please confirm an ISA certified arborist is on staff.

• ISA Certified Arborist Credential (required) —

  Provide ISA credential id for verification. 

• Vendor is not excluded, suspended or debarred from the System for Award Management (SAM). (required)
• What is the registered Business Name and Unique Entity ID (UEI) No.? (required) —

  Unique Entity ID (UEI) numbers can be found on sam.gov

• Procurement Preference for Local Businesses and Local Non-Profits
• Is the Proposer a "Local Business"? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response. 

  Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank. 

• Is the Proposer a Non-Profit? (required) —

  A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes. 

• Is the Proposer a "Local Non-Profit" —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response. 

  Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• Is the Proposer a Local "Small" or "Micro" Business? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

  “Small Business” means any business which holds a Small Business Certification awarded by the California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

  “Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

  If the above designations apply, please provide the OSDS provided Certification ID. 

  If this designation is not applicable, please leave blank. 

• Is the Proposer a Local "Small" or "Micro" Non-Profit? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

  “Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

  “Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

  If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable. 

  If this designation is not applicable, please leave blank. 

• Technical Proposal
• Introduction and Executive Summary (required) —

  Submit a letter of introduction and executive summary of the proposal.  The letter must contain:

  • Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.
  • Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

  Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

• Project Approach (required) —

  This section should correlate to the Scope of Work . Proposer should give a short summary describing how it will perform the relevant work, including completion time, working hours, crew size, equipment use, limitations, and potential challenges. 

• Proposed schedule (required) —

  Attach proposed schedule reference ability to complete the project within the County's required time frame. Provide a projection of the project timeline. 

• Performance Measures (required) —

  The performance measure are:

  • Project remains within budget. 
  • Communicates with Park staff as requested.
  • Safely completes work within proposed timeline.
  • Work is completed according to specifications and standards.
• Team Qualifications (required) —

  Provide a chart, table or list identifying:

  5. 2. • Project team and reporting structure
        • Lead project manager
        • Role each person will play in the project
        • Contact information

  Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval. Staff that is replaced or new to the project is subject to an environmental awareness training prior to commencing work.

• References (required) —

  Provide TBD references for each of the following, including the name, address, and telephone number of recent clients (preferably other public agencies):

• Fee Proposal (required) —

  The Fee Proposal should be submitted as a separate PDF file from the Technical Proposals detailed in Required Documents.

  The County reserves the right to accept other than the lowest priced offer and to reject any proposals that are not responsive to this request.

• Agreement term (years) (required) —

  Update below if needed.

• Is there an extension to this agreement? (required) —

  Is there an extension to this agreement?

• Extension (required) —

  Modify the extension information below, if needed

• Will there be a Pre-Proposal Meeting and/or a Site Visit? (required)
• Include the information that will be covered in the site visit. (required)
• Require vendors to provide References? (required)
• References (required) —

  How many references are required by the vendor? (Number)

• Use Electronic Line Item Pricing? (required)
• Allow vendors to submit Confidential Information? (required) —

  In rare circumstances where there is an expectation that proposers will need to submit trade secrets or other confidential information in order to respond to an RFP. 

• Sample Agreement (required)