CR 182 Widening and Resurfacing (LAP) Federal Funds - FPN: 451781-2-58-01 and 451781-2-58-02

MEMORANDUM

Notice is hereby given that the Santa Rosa County Board of County Commissioners will receive sealed bids from properly licensed and insured contractors for the CR 182 Widening and Resurfacing (LAP) project.

A pre-bid meeting will be held on June 25, 2026, at 10:00 a.m. at the Santa Rosa County Engineering Department, 6051 Old Bagdad Highway, Suite 300, Milton, Florida 32583.

Specifications may be secured through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl Questions concerning this request should be submitted through the procurement portal by 12:00 pm on Monday, July 6, 2026. 

Please submit all proposals through the procurement portal at https://procurement.opengov.com/portal/santarosafl by 10:00 am on Monday, July 20, 2026, at which time will be publicly opened via Teams.

Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

The Board of County Commissioners reserves the right to reject any or all bids for sound documented reasons. The project will be awarded to the lowest responsive bidder.  If alternate bids are chosen, the alternate bid item(s) will be added to the base bids to determine the overall low bidder.  

By order of the Board of County Commissioners of Santa Rosa County, Florida.

Project Details

• Reference ID: 26-021
• Department: Engineering
• Department Head: Rebecca Jones (County Engineer/Director)

Important Dates

• Questions Due: 2026-07-06T17:00:08.511Z
• Pre-Proposal Meeting: 2026-06-25T15:00:48.045Z — Santa Rosa County Engineering Department, 6051 Old Bagdad Highway, Suite 300, Milton, Florida 32583

Evaluation Criteria

• Scope of Work —

  This project is for the Construction of CR 182 Resurfacing and Widening Project. The project includes milling, resurfacing, replacement of culverts, repair and upgrade driveway culverts, re-establishment of side ditch flow line, widening for paved shoulders and rumble strips, pavement striping, and installation of raised reflective pavement markers, as referenced in the provided plans.  Contractors shall be prequalified in the following work classes: Flexible Pavement, Grading, & Drainage.

  See plans and specifications in the attachments section.

• Additional Insurance Required —

  The following outlines additional insurance coverage requirements, along with their minimum limits, for the given project. This coverage is in addition to the standard requirement.

  General Requirements:

  1. 1. 1. Carrier rating shall be A.M. best rating of B++V or better.
        2. Notice of Cancellation, Non-Renewal, or material change in coverage shall be provided to Santa Rosa County at least 30 days prior to action.
        3. Santa Rosa County shall be named as additional insured on all policies except Workers' Compensation.
• Summary —

   

  

  MEMORANDUM

  TO:	Company Addressed	DATE: Thursday, June 18, 2026
  FROM:	Santa Rosa County Procurement Office
  SUBJECT:	26-021 CR 182 Widening and Resurfacing (LAP) Federal Funds - FPN: 451781-2-58-01 and 451781-2-58-02

  
  Notice is hereby given that the Santa Rosa County Board of County Commissioners will receive sealed bids from properly licensed and insured contractors for the CR 182 Widening and Resurfacing (LAP) project.

  A pre-bid meeting will be held on June 25, 2026, at 10:00 a.m. at the Santa Rosa County Engineering Department, 6051 Old Bagdad Highway, Suite 300, Milton, Florida 32583.

  Specifications may be secured through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl Questions concerning this request should be submitted through the procurement portal by 12:00 pm on Monday, July 6, 2026. 

  Please submit all proposals through the procurement portal at https://procurement.opengov.com/portal/santarosafl by 10:00 am on Monday, July 20, 2026, at which time will be publicly opened via Teams.

  Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

  The Board of County Commissioners reserves the right to reject any or all bids for sound documented reasons. The project will be awarded to the lowest responsive bidder.  If alternate bids are chosen, the alternate bid item(s) will be added to the base bids to determine the overall low bidder.  

  By order of the Board of County Commissioners of Santa Rosa County, Florida.

• Misc. Federal Requirements —

  All respondents should be aware that some federal funds may be utilized in the course of services being performed under this agreement, as such, respondent agrees that it shall adhere to all necessary federal regulations and the Uniform Administrative Guidance (2 CFR 200). Further, the respondent acknowledges that the Federal government is not a party to this agreement and is not subject to any obligations or liabilities to the non-federal entity, Respondent, or any other party pertaining to any matter resulting from any award. Should a federal awarding agency require adherence to Supplemental Standard Terms and Conditions relevant to any award hereunder, such conditions will be included for review and approval as a condition of any amendment or task order. 

• Pre-Bid Activity —

  Except as provided in this section, respondents are prohibited from contacting or lobbying the County, County Administrator, Commissioners, County staff, or any other person authorized on behalf of the County related or involved with the solicitation. All inquiries on the scope of work, specifications, additional requirements, attachments, terms and general conditions or instructions, or any issue must be directed in writing, via the County e-Procurement Portal located at https://procurement.opengov.com/portal/santarosafl. 

  All questions or inquiries must be received no later than the last day for questions stated in  26-021CR 182 Widening and Resurfacing (LAP) Federal Funds - FPN: 451781-2-58-01 and 451781-2-58-02 & Legal Notice. Any addenda or other modification to the bid documents will be issued by the County prior to the date and time of bid closing, as written addenda, and will be posted to the Santa Rosa County e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/santarosafl. 

  Such written addenda or modification shall be part of the bid documents and shall be binding upon each respondent. Each respondent is required to acknowledge receipt of all addenda. No respondent may rely upon any verbal modification or interpretation.

• Preparation of Bid —

  The respondent shall submit bids in accordance with the public notice. The respondent shall submit bids in accordance with bid documents and must be listed on the Division of Corporations website (Sunbiz) for the FEIN provided.

  Any proposal which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of public notice may be rejected.

  A bid submitted by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature). The official address of the partnership shall be shown below the signature.

  A bid submitted by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

  A bid submitted by an individual shall show the respondent’s name and official address.

  A bid submitted by a joint venture shall be executed by each joint venture in the manner indicated on the bid form. The official address of the joint venture must be shown below the signature.

  The bid shall contain an acknowledgement of receipt of all addenda, the numbers of which shall be filled in on the form. The address and telephone number for communications regarding the bid shall be shown.

  If the respondent is an out-of-state corporation, the bid shall contain evidence of respondent’s authority and qualification to do business as an out-of-state corporation in the State of Florida. A state contractor license number for the State of Florida shall also be included on the bid form. Respondent shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

  The bid shall be based upon the completion of the Work according to the drawings and specifications, together with all addenda thereto.

• Contractor Qualifications —

  A contractor desiring to bid for the performance of this contract must first be certified by the Florida Department of Transportation as qualified in accordance with Section 337.14(1), Florida Statutes, and Rule 14-22, Florida Administrative Code.  Contractors shall be prequalified in the following work classes: Flexible Pavement, Grading, & Drainage. The project includes milling, resurfacing, replacement of culverts, repair and upgrade driveway culverts, re-establishment of side ditch flow line, widening for paved shoulders and rumble strips, pavement striping, and installation of raised reflective pavement markers, as referenced in the provided plans.

• Worker's Compensation —

  Proprietor/Executive Officers Exclusion not allowed

  $100,000 Employees Liability $100,000 Accident - Disease $500,000 Disease policy limit

• Submittal of Bid —

  A bid shall be submitted no later than the date and time prescribed in the solicitation and shall be accompanied by the bid security and other required documents. Applicable bond documents may be uploaded, but any physical checks presented must be delivered to the Procurement Office prior to the Bid Opening. Offers by email, facsimile, or telephone will NOT be accepted.

• Commercial General Liability —

  Including Premises operations - Products completed ops Contractual Liability and Personal and Advertising Liability

  $1,000,000 CSL $2,000,000 Annual Aggregate

• Automobile Liability - including Hired and Non-owned —

  Automobile Liability - including Hired and Non-owned

  $1,000,000 CSL

• Electronic Document Format Requirement —

  All electronic documents submitted in response to this solicitation shall be provided in searchable PDF format. The County reserves the right to deem proposals that do not comply with this requirement as non-responsive or to require resubmission in the proper format within a specified timeframe. This requirement applies to all attachments, forms, and supporting documentation uploaded to the County’s Procurement Portal or otherwise submitted electronically.

• Professional Liability —

  Professional Liability

  $1,000,000 Per Occurrence

• Integrity of Bid Documents —

  Respondents shall use the original documents provided on the Santa Rosa County e-Procurement Portal and enter information only in the spaces where a response is requested. Respondents may use an attachment to the documents if sufficient space is not available. Any modifications or alterations to the original documents by the respondent, whether intentional or otherwise, will constitute grounds for rejection of a submittal. Any such modification or alteration that a respondent wishes to propose must be clearly stated in the respondent’s response in the form of an addendum to the original bid documents.

• Asbestos Removal Liability —

  Asbestos Removal Liability

  $2,000,000 Per Occurrence

• Withdrawal of Submittals —

  Any Respondent may withdraw its Submittal, either personally or by written request, at any time prior to the scheduled time for opening Submittals.

• Medical Malpractice —

  Medical Malpractice

  $1,000,000 Per Occurrence

• Interpretation —

  No oral interpretation will be made to any Respondent as to the meaning of the drawings or specifications. Every interpretation made to a Respondent will be in the form of an Addendum to the specifications. Addenda will be furnished to each Respondent, but it shall be the Respondent’s responsibility to make inquiry as to Addenda issued. All such addenda shall become part of the contract and all Respondents shall be bound by such Addenda whether received by the Respondent.

• Procurement of Recovered Materials —

  Contractor and any subcontractors agree to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, and the regulatory provisions of 40 CFR Part 247.  In the performance of this contract and to the extent practicable, the Contractor and subcontractors are to use products containing the highest percentage of recovered materials for items designated by the Environmental Protection Agency (EPA) under 40 CFR Part 247 whenever:

  1) The contract requires procurement of $10,000 or more of a designated item during the fiscal year; or

  2) The contractor has procured $10,000 or more of a designated item using Federal funding during the previous fiscal year.

  The list of EPA-designated items is available at www.epa.gov/smm/comprehensive-procurement-guidelines-construction-products.

  Section 6002(c) establishes exceptions to the preference for recovery of EPA-designated products if the contractor can demonstrate the item is:

  a) Not reasonably available within a timeframe providing for compliance with the contract performance schedule;

  b) Fails to meet reasonable contract performance requirements; or

  c) Is only available at an unreasonable price. 

• Garage Liability —

  Garage Liability

  $1,000,000 Per Occurrence

• Bids to Remain Subject to Acceptance —

  All responses will remain subject to acceptance or rejection by Santa Rosa County for sixty (60) calendar days after the day of the response opening. The County may, in its sole discretion, release any response and return the bid security prior to the end of this period.

• Debarment and Suspension —

  Contractor as part of the procurement response, Attachment “A” has submitted to the County a certification that Contractor and its principals, if applicable, are not presently debarred or suspended by any Federal department or agency from participating in this transaction.  Contractor now agrees to verify, to the extent applicable, that for each lower tier subcontractor that exceeds $25,000 as a “covered transaction” under the Services to be provided is not presently disbarred or otherwise disqualified from participating in the federally assisted services.  The Contractor agrees to accomplish this verification by:

  1) Checking the System for Award Management at website:  http://www.sam.gov.

  2) Collecting a certification statement similar to the Certification of Offeror/Bidder Regarding Debarment, above.

  3) Inserting a clause or condition in the covered transaction with the lower tier contract. 

• Conditional and Incomplete Bids —

  Santa Rosa County specifically reserves the right to reject any conditional response.

• Garage Keepers Liability —

  Garage Keepers Liability

  $500,000 Comprehensive $500,000 Collision

• Inland Marine-Bailee's Insurance —

  Inland Marine-Bailee's Insurance

  $TBD

• Minority/Women’s Business Enterprises —

  Contractor must take all necessary affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when possible, in accordance with 2 CFR 200.321.  If subcontracts are to be let, prime contractor will require compliance by all sub-contractors.  Information regarding certified M/WBE firms can be obtained from (the following list is not exhaustive): 

  • Florida Department of Management Services (Office of Supplier Diversity); 
  • Florida Department of Transportation;
  • Minority Business Development Center in most large cities; and
  • Local Government M/DBE programs in many large counties and cities.
• Addition/Deletion of an Item —

  The County retains the right to increase/decrease quantities of bid items in accordance with FDOT standard specifications,  any additions or deletions will be made upon FDOT approval. 

• Moving and Rigging Floater —

  Moving and Rigging Floater

  Endorsement to CGL

• Specification Exceptions —

  Specifications are based on the most current literature available. Respondent shall clearly list any change in the manufacturer’s specifications which conflict with the proposal specifications. Respondent must also explain any deviation from the proposal specification in writing. Failure of the respondent to comply with these provisions will result in respondents being held responsible for all costs required to bring the equipment in compliance with bid specifications.

• Special Conditions – Additional Federal Requirements —

  As some or all of the Services to be provided under this Agreement may be funded with federal funds.  Contractor agrees to adhere to the required additional federal requirements set forth in Attachment “E” and incorporated herein by reference.

• Grant or Agreement Requirements —

  Through the course of this Agreement the County may be awarded state or federal grants that may fund some or all of the Services to be provided under this agreement. Contractor will be provided a copy of the executed grant agreement should one be awarded for all or part of the project and agrees to comply with all the requirements of the grant agreement.

• Crime/Dishonesty Bond —

  Crime/Dishonesty Bond

  $TBD

• Familiarity with Laws —

  All applicable Federal and State laws, County and municipal ordinances, orders, rules, regulations and General Terms and Conditions of all authorities having jurisdiction over the project shall apply to the solicitation throughout, and they will be deemed to be included in the contract the same as though they were written in full therein.

• Examination of Documents and Site —

  It is the responsibility of the respondent to inspect the site, scope of the work, and to understand the relevant documents, such as drawings, specifications, addenda, and any other information that may affect the execution of the work and the resources needed. Respondents should ensure that they have a clear and comprehensive knowledge of all the conditions and requirements that may impact the performance of the work under the contract.

• Builders Risk/Installation Floater —

  Builders Risk/Installation Floater

  Provide coverage in full amount of contract.

• Right to Reject —

  The County reserves the right to reject any or all bids for sound documented reasons..  The Project will be awarded to the lowest responsive bidder meeting all qualifications set forth in the project manual.

• Owner's Protective Liability —

  Owner's Protective Liability

  $

• System of Award Management (SAM) —

  All respondents must be registered with the Federal System of Award Management (SAM) and be up to date on all registration of requirements at the time of contract award. Noncompliance will result in no award of contract for this submission.

• Disqualification of Respondents —

  Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its response:

  • Submission of more than one response for the same work from an individual, firm, or corporation under the same or different name. Evidence that the respondent has a financial interest in the firm of another respondent for the same work.
  • Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the County until such participant has been reinstated as a qualified respondent.
  • Incomplete work which in the judgment of the County might hinder or prevent the respondents prompt completion of additional work if awarded.
  • Failure to pay or satisfactorily settle all bills due for labor and material on contracts in effect at the time of issuing the solicitation or default under previous contract.
  • Listing of the respondent by any Local, State or Federal Government/Agency on its debarred/suspended vendor list. 
• Procurement of Recovered Materials —

  All respondents must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

• Excess/Umbrella Liability —

  Excess/Umbrella Liability

  $

• Discrimination —

  An entity or affiliate who has been placed on the discriminatory vendor list may not submit a response on a contract to provide goods or services to a public entity for the construction or repair of a public building or public work, may not submit responses on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

• Domestic preference —

  Although the County has no local preference, in accordance with 2CFR 200.322, the County may consider preference for the use of products and materials produced in the United States.

• Review of Procurement Documents —

  Per Section 119.071 (1)(b)-2., Florida Statutes, sealed bids, proposals, or replies received by the County pursuant to a competitive solicitation are exempt from public disclosure until such time as the County provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier.

• Contract with the Enemy —

  In accordance with 2CFR 200.215, it is acknowledged that no services under this contract are to be performed outside the United States and its territories nor in support of a contingency operation in which members of the Armed Forces are actively engaged in hostilities.

• Compliance with Florida Statute 119.0701 —

  The Respondent shall comply with all the provisions of section 119.0701, Florida Statutes relating to the public records which requires, among other things, that the Respondent: (a) Keep and maintain public records; (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the respondent upon termination of the contract.

  IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (850) 983-1857, susant@santarosa.fl.gov; 6495 CAROLINE STREET, SUITE M, MILTON, FLORIDA 32570.

• Unauthorized Aliens/Patriot's Act —

  Knowing employment by respondent or its subcontractors of any alien not authorized to work by the immigration laws is prohibited and shall be a default of the contract. If the respondent is notified or becomes aware of such default, the respondent shall take steps as are necessary to terminate said employment with 24 hours of notification or actual knowledge that an alien is being employed. Respondent's failure to take such steps as are necessary to terminate the employment of any said alien within 24 hours notification or actual knowledge that an alien is being employed shall be grounds for immediate termination of the contract. Respondent shall take all commercially reasonable precautions to ensure that it and its subcontractors do not employ persons who are not authorized to work by the immigration laws.

• Suspension or Termination for Convenience —

  The County may, at any time, without cause, order Respondent in writing to suspend, delay or interrupt the work in whole or in part for such period as the County may determine, or to terminate all or a portion of the Contract for the County’s convenience. Upon such termination, the Contract Price earned to the date of termination shall be paid to Respondent, but Respondent waives any claim for damages, including loss of profits arising out of or related to the early termination. Those Contract provisions which by their nature survive final acceptance shall remain in full force and effect. If the County orders a suspension, the Contract price and Contract time may be adjusted for increases in the cost and time caused by suspension, delay, or interruption. No adjustment shall be made to the extent that performance is, was or would have been so suspended, delayed or interrupted by reason for which Respondent is responsible; or that an equitable adjustment is made or denied under another provision of this Contract.

• Protection of Resident Workers —

  The Santa Rosa County Board of County Commissioners actively supports the immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verifications, and nondiscrimination. Under the INA, employers may hire only persons who may legally work int he United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone hired, which includes completing the Employment Eligibility Verifications. The respondent shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. Santa Rosa County reserves the right to request documentation shoeing compliance with the requirements.

  Respondents doing construction business with Santa Rosa County are required to use the Federal Government Department of Homeland Security's website and use the E-Verify Employment Eligibility Verifications System to confirm eligibility of all employees to work in the United States. 

   

• Buy America (Build America, Buy America Act (Public Law 117-58, 29 U.S.C. § 50101. Executive Order 14005) —

  Applies to purchases of iron, steel, manufactured products and construction materials permanently incorporated into infrastructure projects, where federal grant funding agency requires it or if the grant funds which may come from any federal agency, but most commonly: the U.S. Environmental Protection Agency (EPA), the U.S. Federal Transit Administration (FTA), the US Federal Highway Administration (FHWA), the U.S. Federal Railroad Administration (FRA), Amtrack and the U.S. Federal Aviation Administration (FAA). Requirement: All iron, steel, manufactured products and construction materials used under a federally grant funded project must be produced in the United States.  Additional requirements may apply depending on the Federal Granting Agency provisions. Proposers shall be required to submit a completed Buy America Certificate with this procurement, an incomplete certificate may deem the proposer’s submittal non-responsive.

• Failure of Performance/Delivery —

  In case of default by the Vendor, the County after due notice (oral or written) may procure the necessary supplies or services from other sources and hold the Vendor responsible for difference in cost incurred. Continuous instances of default shall result in cancellation of the award and removal of the Vendor from the response list for duration of one (1) year, at the option of the County.

• Equal Employment Opportunity (2 CFR Part 200, Appendix II(C); 41 CFR § 61-1.4; 41 CFR 61-4.3; Executive Order 11246). —

  During the performance of this contract, the Contractor agrees as follows:

  (1) The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identify, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

  (2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin.

  (3) The Contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Contractor’s commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

  (4) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

  (5) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

  (6) In the event of the Contractor’s noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

  (7) The Contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the Contractor may request the United States to enter into such litigation to protect the interests of the United States.

  (8) Contractors should enter their bid opportunity information in the Equal Opportunity Compliance (EOC) System within 3 business Days of the submission of the bid for all subcontractors who quoted bids for FHWA-assisted projects. Use FDOT contract number for reporting. Bid opportunity instructions to contractors are included in FDOT Form # 275-030-11.

• Audit —

  If requested, respondent shall permit the County or an authorized, independent audit agency to inspect all data and records of respondent relating to its performance and its subcontracts under this bid from the date of the award through three (3) years after the expiration of contract.

• § 200.322 Domestic preferences for procurements —

  (a) The recipient or subrecipient should, to the greatest extent practicable and consistent with law, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards, contracts, and purchase orders under Federal awards.

  (b) For purposes of this section:

  (1) “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.

  (2) “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

  (c) Federal agencies providing Federal financial assistance for infrastructure projects must implement the Buy America preferences set forth in 2 CFR part 184.

• Non-Collusion —

  Respondent certifies that it has entered into no agreement to commit a fraudulent, deceitful, unlawful, or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute 838.22.

• Public Entity Crime Information —

  Pursuant to Florida Statute 287.133, a respondent may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity more than the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

  Note: For respondent’s convenience, this certification form is enclosed and is made a part of the solicitation package.

• Certified Business Enterprise —

  MBE/WBE/DBE businesses are encouraged to participate. In accordance with Section 287.133, FS, a person or affiliate who has been placed on the convicted vendor list following conviction for a public entity crime may not submit a proposal on a contract to provide services to a public entity. A public entity crimes statement is required. 

  If the Project is procured pursuant to Chapter 255, Florida Statutes, for construction services and the Project is to be paid from state-appropriated funds, then the Recipient must comply with the requirements of Section 255.0991, Florida Statutes.

   

• Conflict of Interest —

  Neither the Recipient nor any of its contractors or their subcontractors shall enter into any contract, subcontract or arrangement in connection with the Project or any property included or planned to be included in the Project in which any member, officer or employee of the Recipient or the locality during tenure or for 2 years thereafter has any interest, direct or indirect. If any such present or former member, officer or employee involuntarily acquires or had acquired prior to the beginning of tenure any such interest, and if such interest is immediately disclosed to the Recipient, the Recipient, with prior approval of the Department, may waive the prohibition contained in this paragraph provided that any such present member, officer or employee shall not participate in any action by the Recipient or the locality relating to such contract, subcontract or arrangement.  The Recipient shall insert in all contracts entered into in connection with the Project or any property included or planned to be included in any Project, and shall require its contractors to insert in each of their subcontracts, the following provision: 

  "No member, officer or employee of the Recipient or of the locality during his tenure or for 2 years 
  thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof."  
   
  The provisions of this paragraph shall not be applicable to any agreement between the Recipient and its 
  fiscal depositories or to any agreement for utility services the rates for which are fixed or controlled by a 
  governmental agency.

• Investigation of Respondent —

  The County may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest. The respondent shall furnish to the County any additional information and financial data for this purpose as the County may request.

• Form of Agreement —

  The Contract form shall be provided by the Procurement Office. The successful contractor shall, within 10 days after receipt of the Notice of Award and the contract forms or documents, sign and return to the County Procurement Office all required contract documents. The awarded contractor shall also provide the policies of insurance or insurance certificate as required. All insurance documents shall be approved by Santa Rosa County Risk Management before the successful contractor proceeds with the work.

  The contractor is responsible for submitting along with their response any exceptions it has to the standard terms of contract, within the attached sample contract. Failure to submit exceptions at time of submittal of the bid will be considered a waiver by the respondent to contest or request exception to the contract provisions.  Any exceptions to the standard terms of contract will be taken into consideration as part of the County’s review of the response.  The County reserves the right to reject bids depending on the substance of the exceptions. 

• Bid Guarantee —

  Each response must be accompanied by a Certified Check or Bid Bond in the amount of five percent (5%) of the Base Bid, and copies of all required licenses. Such Bid Bond or Check is given with the understanding and agreement that it guarantees:

  (1) that the bidder will not withdraw his/her bid for a period of 60 days after the bids have been opened; and, (2) that if his bid is accepted, the Bidder will enter into the written Contract with Santa Rosa County and furnish the required Performance Bond Payment Bond Insurance Certificates, within 10 days after receipt of Notice of Award of his bid. Pursuant to Florida Statutes, Section 255.05, should the contract exceed $200,000, the Contractor shall be required to execute and record performance and payment bonds. These bonds must state the name and principal business address of both the principal and the surety and a description of the project sufficient to identify it. In the event the bidder fails to comply with any of these conditions and requirements in whole or in part, the full amount of the bond or check shall be automatically forfeited to Santa Rosa County as damages on account of the default of the bidder.

Submission Requirements

• Please provide Federal Identification Number (FEIN) (required)
• Solicitation Requirements (required) —

  I certify that I have read through the solicitation, in its entirety, and verify that I understand all materials provided.

• Scrutinized Company Certification (required) —

  I certify this respondent is not participating in a boycott of Israel, is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, and it does not have business operations in Cuba or Syria. 

• Contract Execution and Payment/Performance Bond (required) —

  I certify, if selected, the contract shall be executed and returned, along with the Payment/Performance Bond (if required), to Santa Rosa County Procurement within 10 days of respondent's receipt of draft contract. Failure to do so shall be just cause for forfeiture of the respondents guaranty. 

• Human Trafficked Labor (required) —

  I certify this respondent does not utilize human trafficked labor, in compliance with Section 787.06, Florida Statute.

• Drug-Free Workplace Certification (required) —

  I certify this respondent complies fully with Drug-Free Workplace Section 287.087, Florida Statutes.

• Certificate of Insurance (required) —

  Please upload a copy of current required insurance declaration page with Santa Rosa County named interest or Letter of Insurability from carrier stating the the levels of coverage will be obtained.

• Certificate of Authority to do business from the State of Florida (SunBiz) (required) —

  Please upload Certificate of Authority to do business here.

• Bid Guarantee (required) —

  Each bid shall be accompanied by a certified cashier's check, or bid bond, in the amount of 5% of the total bid price, payable to Santa Rosa County, as the guarantee that the respondent, if the bid is accepted, will promptly execute the Agreement. The respondent shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please upload your Bid Bond.

• System of Award Management (SAM) (required) —

  Please upload certification of active SAM status.

• Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes. (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• References (required) —

  Please download the below document, complete, and upload.

• Conflict of Interest (required) —

  Please download the below document, complete, and upload.

• Suspension and Debarment Form for Federal Aid Contracts (required) —

  Please download the below document, complete, and upload.

• Work Hours and Safety Standards Certification (required) —

  Please download the below documents, complete, and upload.

• Byrd Anti-Lobbying Amendment Certificate (required) —

  Please download the below documents, complete, and upload.

• FDOT Form 525-010-46 - Current Capacity (CONFIDENTIAL) (required) —

  Please download the below documents, complete, and upload.

  Contractor must furnish complete information about all contracts, whether prime or subcontracts; whether in process or awarded but not yet begun; and regardless of whom contracted with.

• FDOT Form 375-030-33 Lobbying Certification (required) —

  Please download the below documents, complete, and upload.

• FDOT Form 375-030-34 Lobbying Disclosure (required) —

  Please download the below documents, complete, and upload.

• FDOT Form 575-060-13 Non-Collusion (required) —

  Please download the below documents, complete, and upload.

• FDOT Form 275-030-11 DBE Bid Package Information (required) —

  Please download the below documents, complete, and upload.

• Proposed Subcontractors —

  Please provide names and addresses for any proposed subcontractors to be utilized for work on this project. (if applicable)

• Any additional attachments. —

  Please upload any additional documents for your submission.

• Solicitation Type (required) —

  Invitation to Quote: Requires at least three quotes and is based on the lowest qualified bid.

  Invitation to Bid: Lowest/most responsive bid.

  Request for Proposal: Proposers ranked by staff or the Board. Presentations may be required.

  Request for Qualifications: Proposers ranked by staff or the Board. Presentations may be required.

  Invitation to Negotiate: Proposers ranked by staff or the Board. Presentations may be required.

• Is this a construction project? (required)
• What is the estimated budget for the project? (required)
• Will the following be required? (required)
• What is the bid guarantee amount? (required) —

  The following statement will autofill: 5% of total bid price

• What will the funding source(s) be? (required)
• What are the grant terms or special requirements? (required) —

  Please list any terms or special requirements the grant requires and upload any grant documents you have available. 

• Has the state grant been awarded? (required) —

  Select one.

• What is the state grant title/number? (required) —

  Enter grant information

• Has the Federal grant been awarded? (required) —

  Select one.

• What is the Federal grant title/number? (required)
• Have you uploaded the Grant documents to the attachment section? (required)
• Will Equal Employment Opportunity be required? (required) —

  (2 CFR Part 200, Appendix II(C); 41 CFR § 61-1.4; 41 CFR 61-4.3; Executive Order 11246).

• Will Clean Air Act and Federal Water Pollution Control Act be required? (required) —

  (42 U.S.C. 7401-7671q.) and (33 U.S.C. 1251-1387) 

• Will Davis-Bacon Act be required (required) —

  (2 CFR Part 200; 29 CFR Part 5)

• Will Byrd Anti-Lobbying Amendment be required? (required) —

  (31 U.S. C. 1352)

• Will Work Hour and Safety Standards be required? (required) —

  (40 U.S.C. 3701-3708).

• Will rights to inventions made by nonprofit organizations and samm business firms under government grants, contracts, and cooperative agreements be required? (required)
• Will Domestic preference for procurements be required? (required) —

  § 200.322 

• Will Prohibition on certain telecommunications and video surveillance equipment or services be required? (required) —

  § 200.216 

• Will there be a Pre-Bid meeting? (required) —

  Select one.

• Will this be mandatory? (required) —

  Select one.

• When and where will the Pre-bid be held? (required)
• How many calendar days allowed for project completion? (required) —

  Please enter only the numerical value. (ex. 30, 60, 90)

• What are the insurance requirements? (required) —

  Please select all that apply.

• What will the amount of the liquidated damages be? (required) —

  Example: $1,500.00

• How many calendar days allowed for project completion? (required)
• Ready for final payment within ___ calendar days of project completion.  (required)