Crossing Guard Services

Board of Education of the Fontana Unified School District will receive sealed proposals for Crossing Guard Services, under RFP No. 26/27-0008 in accordance with the attached specifications, through the Procurement Portal at https://procurement.opengov.com/portal/fusd , no later than 2:00 pm on Thursday, August 20, 2026.

Background

The Fontana Unified School District (FUSD) has an average enrollment of about thirty-two (32,000) students. The District operates thirty (30) elementary schools, seven (7) middle schools, five (5) comprehensive high schools, one (1) alternative school and one (1) adult education center and ancillary offices/departments.

Project Details

• Reference ID: 26/27-0008
• Department: Purchasing Department
• Department Head: Shamica R. Nance (Sr. Director of Purchasing, Warehouse, and Mail Services)

Important Dates

• Questions Due: 2026-08-12T21:00:00.000Z
• Answers Posted By: 2026-08-14T21:00:00.000Z

Evaluation Criteria

• Fee Schedule, Costs, Best Value Pricing Structure (40 pts)
• Support Service Solution/Compatibility/Response to Scope of Work (30 pts)
• Experience, Expertise, and Background with Districts of similar size (25 pts)
• Proposal Format, Organization, and Clarity (5 pts)

Submission Requirements

• Respondent Questionnaire —

  The Respondent shall furnish all the following information accurately and completely. Failure to comply with this requirement may cause a proposal rejection. “You” or “your” as used herein refers to the Respondent’s firm and/or any of its owners, officers, directors, shareholders, parties or principals.

  Please be advised that the District may request verbal or written clarifications, additional information, an interview or presentation at any time regarding this RFP.

• Proposal Upload (required) —

  Proposal Format - Each proposal should address the following items in the order listed below. Be sure to include information on all items requested in the RFP document. The RFP response is to demonstrate the qualifications, competence and capacity of the firm as well as specify the approach in conformity with all federal, state, District, and local requirements.

  1. Cover Letter/Letter of Interest – Include a cover letter stating the eligibility of the respondent to respond to this RFP, a brief description of the respondent and statement of interest.
  2. Description of Company – Include a description of qualifications. Include information regarding the size of the company, location, nature of work performed, and years in this particular business. The respondent shall provide an affirmative statement that it is independent of the District as defined by generally accepted standards
  3. Personnel and Staffing Resources – Submit resume(s) or profiles of the individual(s) who will be assigned to provide the requested services, including qualifications and recent related experience providing similar services. An affirmative statement should be included that the company and all assigned key professional staff are currently and properly certified or licensed to perform the services and hold all proper business or other required licenses.
  4. Capacity and Methodology – Describe the approach to provide services and fulfill the requirements and expectations of the District and this RFP. Use this section to address the ability of your company to undertake and accomplish the required scope of service while meeting all deadlines.
  5. Experience and References – Description of past performances of similar service and related experience. The Respondent is required to submit a list of other school districts or county offices of education for which services have been performed in the last five (5) years. Please identify districts that are of the approximate size of the District. The list shall include the (1) number of students, (2) date and services were performed, (3) client name, (4) client contact name and email. If applicable, specify any services that may have been provided for the District previously. State the scope and size of each service, and the beginning and ending dates of service.
• GENERAL INFORMATION
• General Company and Contact Information (required) —

  Provide the following information:

  General Company Information:
  Company Name:
  Business Address:
  City, State, Zip Code:
  Website:

  Primary Contact Person:
  Name:
  Title:
  Phone:
  Email:
  List of names and titles of all principals/officers of the firm.

  Years in Business:
  Tax Identification Number (EIN):

• Description of the Organization’s mission, vision, and goals and the number of years that your firm has been in business under its present business name.
• List the public agencies including School Districts that your firm has provided similar services for in the last five years that are of the approximate size of project described in this RFP. The list shall include the scope of the work, date services were performed, client company name, client contact name and phone number. (required)
• Please describe why your firm should be selected by the District to provide the solicited services. (required)
• Please provide any other information that may assist the District in ascertaining your qualifications, capability and customer service under any resultant agreement. (required)
• REFERENCES —

  List a minimum of three (3) references with similar type of goods and services to another school district, or public agency, at the similar size and scope as Fontana Unified School District in the last five (5) years.
  Copy & paste this template (or include data) for each Reference response: 
  Name of Reference:   
  Company Address:    
  Contract Person Name, Title: 
  Email, Phone Number:          

  Scope of Work/Product:        
  Contract Effective Dates:      
  Contract Total Dollar Amount:

• Reference 1: (required)
• Reference 2: (required)
• Reference 3: (required)
• CERTIFICATIONS & DECLARATIONS TO BE SUBMITTED WITH PROPOSAL —

  Download, complete, & upload the following documents. 

• Certificate Regarding Workers' Compensation (required) —

  Please download the below documents, complete, and upload.

• Information Required of Bidder (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion Declaration (required) —

  Please download the below documents, complete, and upload.

• Criminal Records Check (required) —

  Please download the below documents, complete, and upload.

• Education Department of General Administration Regulation (EDGAR) (required) —

  Possible Federal funded projects. 

• Drug-Free Workplace Certification (required) —

  Please download the below documents, complete, and upload.

• Debarment, Suspension and Other Responsibility Matters (required)
• Prevailing Wage Certification [REMOVE IF NOT NEEDED]* (required) —

  Please download the below documents, complete, and upload.

• Prevailing Wage with Davis Bacon [REMOVE IF NOT NEEDED]* (required) —

  Please download the below documents, complete, and upload.

• CONTRACT FORMS TO BE SUBMITTED BY VENDORS(S) AFTER AWARD ON CONTRACT —

  For reference only, no need to submit at this time.

• Agreement Sample
• Criminal Background Certification —

  Please download the below documents, complete, and upload.

• Alcohol & Tobacco-Free Certification
• Drug-Free Workplace Certification —

  Please download the below documents, complete, and upload.

• W9 —

  Page 1 to be returned when requested. 

• Certification of Proposal Review & Authorized (required) —

  I certify that I have read Request for Proposals Notice and all documentation provided. I further certify that I must submit firm’s Proposal in response to this request via  OpenGov Procurement and that I am authorized to commit the firm to the Proposal submitted.

  In submitting this Proposal, the undersigned Vendor acknowledges receipt of any and all Addenda issued by or on behalf of the District, as set forth below. The Vendor confirms that this Proposal incorporates and is inclusive of, all items or other matters contained in all Addenda.

  The undersigned hereby proposes and agrees to furnish and deliver the goods or services as quoted in accordance with the terms, conditions, specifications, and prices herein quoted.

• Provide Publication Dates (required) —

  Example: 10/1/24 and 10/7/24

• Will renewals apply to this solicitation? (required)
• Do you want a tentative interview date? (required)
• Tentative interview dates (required) —

  If it is decided to conduct interviews the tentative dates are between _________.

• Is prequalification of bidders required? (required) —

  Prequalification is required for projects estimated to exceed $1,000,000. However, it may still be included at the district’s discretion for projects estimated below that amount.

• Prequalification Dates (required) —

  Prequalification documents must be submitted to PQBids by ______________.  ____________ is the last day to be approved though PQBids. 
  Example: January 5, 2026. January 15, 2026

• Each bid must be accompanied by one of the following forms of bidder’s security in an amount not less than [include specific dollar amount or ten percent (10%) of the maximum amount of the bid] (required)
• Does this project include Federal Funding? (required)
• Provide License Classification required: (required) —

  Example: B; or C-10
  The successful bidder must possess a valid and active Class C-10 Contractor’s License,

• Years for multi-year renewals/extensions (if applicable) —

  After the Initial Term of the contract and subject to the provisions of pricing terms of the contract, this proposal may be extended (in the District’s sole discretion) for ____ (_) additional years, not to exceed ____ (_) years total
  Example: for up to two (2) additional years, in one (1) year increments
  or Example: for two (2) additional years, not to exceed three (3) years total
  or Example: for four (4) additional years, not to exceed five (5) years total

• Will there be a Job Walk or Pre-Bid Conference? (required) —

  If yes, you will be prompted to more questions.

• Select Job Walk or Pre-Bid Conference (required)
• Job Walk or Pre-Bid Conference date & time: (required) —

  A Mandatory Job Walk will be conducted on _________, promptly at _________.

  Example: Wednesday, December 3, 2025, promptly at 10:00 A.M.

• Job Walk or Pre-Bid Conference location: (required) —

  Contractors and/or their representatives are to meet at ___________. 

  Example: Maintenance & Operations Building, located in the District’s FMOT Complex at 9851 Catawba Avenue, Fontana, CA 92335

  Example: Citrus Elementary School, front office, at 16041 Randall Ave. Fontana, Ca 92335

• Will Job Walk or Pre-Bid Conference be Mandatory? (required)