NOTICE IS HEREBY GIVEN that The School Board of Brevard County, Florida, henceforth referred to as the District or School Board is accepting sealed responses for Crowdfunding - District-Wide (26-0498-Q-DR).
Project Overview
Respondents must offer access to their existing externally hosted crowdfunding platforms. The selected vendors must comply with K-12 requirements for transparency, student privacy, ownership of materials, reporting, and legal compliance. This RFQ aims to establish a pool of qualified vendors that can be utilized by the District as needed.
The deadline to submit questions related to this solicitation is 2:00 pm on Wednesday, June 17, 2026.
Sealed responses for furnishing the above will be accepted up to 2:00 pm on Wednesday, June 24, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Project Details
- Reference ID: 26-0498-Q-DR
- Department: FIN-Accounting Services/9310
- Department Head: Rich Miller (Director of Accounting Services)
Important Dates
- Questions Due: 2026-06-17T18:00:00.000Z
- Pre-Proposal Meeting: 2026-06-10T13:00:00.000Z — The School Board of Brevard County, FL
Finance Conference Room 514B
2700 Judge Fran Jamieson Way
Viera, FL 32940
Meetings & Milestones
| Event | Date | Location |
|---|
| Evaluation Committee Short List Meeting | 2026-07-01T13:00:00.000Z | The School Board of Brevard County, FL
Facilities Conference Room 804B
2700 Judge Fran Jamieson Way
Viera, FL 32940 |
Addenda
Evaluation Criteria
- Required Respondent's Acknowledgement (1 pts) —
- Drug Free Workplace Certification
- Instructions For Debarment Certification
- Certification Regarding Debarment, Suspension Ineligibility and Voluntary Exclusion – Lower Tier Covered Transactions
- Emergency/Storm Related Catastrophe Acknowledgement
- Notification Regarding Public Entity Crime and Discriminatory Vendor Lists
- Prohibition Against Contracting with Scrutinized Companies
- Conflict of Interest
- Confidential Materials Acknowledgement
- Respondent's Profile (5 pts) —
RFQ Submittal Letter signed by authorized agent of the business/corporation with proof of authorization from business
A detailed profile of the firm, including:
- A brief history of the business
- Firm's mission
- List of key personnel
- Designation of the legal entity by which the business operates and documentation from the appropriate state’s agency confirming firm’s legal entity type (i.e. sole proprietorship, partnership, limited liability partnership, corporation, Limited Liability Corporation, etc.). For non-Florida businesses submit documentation from the state in which the business was formed and documentation from the State of Florida providing authorization to perform business in the state of Florida
- Project Team of Personnel (40 pts) —
- Provide an organizational chart for the project team and identify any small/minority business utilization.
- Identify the following team members:
- Principal in Charge of the Project
- Project Manager
- Lead Designers (Civil, Structural, Electrical, Mechanical)
- Project Architect
- Site Superintendent
- Other Key Personnel
- Key Sub-Consultant Personnel
- For each individual listed above, answer the following questions. Please use a separate page for each team member.
- Where is this individual located?
- How long has this individual been employed by this respondent?
- Years of experience?
- Education, licenses, certifications or accreditation?
- What is the availability of this individual to devote time to the project?
- What is this individual’s length of experience with the project team?
- Give 3 examples of specific experience relevant to this project.
- Provide one page resumes for all key personnel and sub-consultants identified in 1B.
- Summarize the team’s previous experience in K-12 design build projects. (One-page maximum)
- Describe the team’s familiarity with Brevard Public Schools. Does the team have any direct experience with Brevard Public Schools? (One page maximum)
- Discuss how the location of the firm and project staff will impact the project schedule, the coordination with Brevard Public Schools’ staff, and the project budget.
- For the project team, provide a list of outstanding (active) projects, client names, status of completion, anticipated completion dates and overall workload with all clients including the School Board of Brevard County. Indicate how the Respondent’s team will manage their workload.
- Select three (3) examples of the team’s experience within the last five (5) years and provide the following:
- Name and location of the project
- A description of the firm’s responsibilities/work activities, type of construction services provided
- Owner’s representative name, address and phone number
- The name and telephone number of the project architect
- Date completed and schedule adherence
- Size of project (number and type of facilities, number of student stations)
- Cost of project (original Guaranteed Maximum Price and final construction cost). Indicate construction cost per gross square feet ($/SF) and cost per student station.
Respondents should clearly differentiate the firm’s direct project experience from individual staff experience listed in this section.
- Project Approach (35 pts) —
- Explain how the project team will approach this project including specifically how the project team will coordinate/collaborate with the District team, the design team, and utility companies in order to open the Cafetorium for School year 2023.
- Provide a detailed project schedule up through opening date. Include specific detail as to when fixtures, furniture and equipment can be brought into the Cafetorium and when kitchen staff, deliveries, and other personnel can have access to the building prior to school starting.
- Comment on the team’s ability to meet the Budget of 3.5 million for the structure.
- Comment on alternative approaches the District should consider to save time and/or money.
- Comment on any concerns the team has with meeting schedule and/or budget parameters.
- Explain why the Respondent’s project approach is the most beneficial for Brevard Public Schools. What are the specific reasons why the Respondent’s approach will be successful, efficient and cost effective?
- Project and Financial Management (25 pts) —
- Describe how the project team will be managed. Who will be the primary contact point? How will subcontractors be managed to maintain accountability?
- Describe in detail the extent of resources that will be expected from School Board staff
- Describe any other significant coordination aspects of the project such as commissioning that should be noted.
- Discuss the firm’s quality control program and identify what team members will be assigned to quality control?
- Identify who will be responsible for financial management. Describe the team’s familiarity with the Owner Direct Purchase program.
- Identify who will be responsible for assuring the projects are completed within schedule and within the Guaranteed Maximum Price?
- Provide a schedule of the project close-out sequence. Include two (2) months for audit following submission of the final pay application.
- How will constructability of the plans and specifications and construction sequencing so as not to impact student learning be incorporated into the quality control program?
- Experience and References (10 pts) —
The Respondent's experience and references will be evaluated to ensure they have a proven track record of providing crowdfunding services to K-12 educational institutions
- Respondent must have a minimum of three (3) years of experience providing crowdfunding services to K-12 educational institutions.
- Respondent must provide at least three (3) references from K-12 educational institutions that have successfully used their crowdfunding platform.
- Compliance (30 pts) —
Respondent must demonstrate compliance with all applicable federal, state, and local laws and regulations, including those related to student privacy and crowdfunding.
- Implementation Plan (25 pts) —
A detailed implementation plan, including a timeline and key milestones.
- Fee Structure (30 pts) —
The fee structure proposed for the services as outlined in this Request for Qualification and clarified through addenda. Respondent must disclose their fee structure, including any commissions or service fees. The maximum allowable commission/fee rate applicable to all qualified vendors is 15% of the total funds raised per campaign. Vendors are not allowed to assess any other fees.
- Project Team (40 pts)
- Project Approach (35 pts)
- Project and Financial Management (25 pts)
- Respondent's Profile (5 pts) —
RFQ Submittal Letter signed by authorized agent of the business/corporation with proof of authorization from business
A detailed profile of the firm, including:
- A brief history of the business
- Firm's mission
- List of key personnel
- Designation of the legal entity by which the business operates and documentation from the appropriate state’s agency confirming firm’s legal entity type (i.e. sole proprietorship, partnership, limited liability partnership, corporation, Limited Liability Corporation, etc.). For non-Florida businesses submit documentation from the state in which the business was formed and documentation from the State of Florida providing authorization to perform business in the state of Florida
- Experience and References (10 pts) —
The Respondent's experience and references will be evaluated to ensure they have a proven track record of providing crowdfunding services to K-12 educational institutions.
- Compliance (30 pts) —
The Respondent's compliance with applicable laws and regulations will be evaluated to ensure they meet all necessary requirements. Respondent submitted a completed DPA Agreement with their proposal as specified in scope of services "Qualification Requirements" (C).
- Implementation Plan (25 pts) —
The Respondent's implementation plan will be evaluated to ensure it is comprehensive and achievable within the specified timeline.
- Fee Structure (30 pts) —
The fee structure proposed for the services as outlined in this Request for Qualification and clarified through addenda. The Respondent's fee structure will be evaluated to ensure it is reasonable and within the maximum allowable commission/fee rate of 15%. No other fees can be assessed.
Submission Requirements
- RFQ Acknowledgement (required) —
Please download the below documents, complete, and upload.
- Vendor Application (required) —
Please download the below documents, complete, and upload.
- Form W-9 Request for Taxpayer Identification Number and Certification (required) —
Please download the below documents, complete, and upload.
- Prohibition Against Contingent Fees (required) —
Please download the below documents, complete, and upload.
- Certified Business Program Reciprocity Affidavit (required) —
Please download the below documents, complete, and upload.
- Data Privacy Agreement (DPA) (required)
- Proposal Submittal
- Respondent’s Profile (required) —
Upload documentation which meets the criteria detailed in the Evaluation Phases section.
- Experience and References (required) —
Upload documentation which meets the criteria detailed in the Evaluation Phases section.
- Project Team of Personnel (required) —
- Upload documentation which meets the criteria detailed in the Evaluation Phases section.
- Compliance (required) —
Upload documentation which meets the criteria detailed in the Evaluation Phases section.
- Project Approach (required) —
- Upload documentation which meets the criteria detailed in the Evaluation Phases section.
- Implementation Plan (required) —
Upload documentation which meets the criteria detailed in the Evaluation Phases section.
- Fee Schedule (required) —
Upload documentation which meets the criteria detailed in the Evaluation Phases section.
- Project and Financial Management (required) —
- Upload documentation which meets the criteria detailed in the Evaluation Phases section.
- Does this involve federal funding? (required)
- Provide award term (required) —
Examples:
an initial three (3) year term with up to one (1) optional two (2) year renewal period.
an initial three (3) year term with up to two (2) optional one (1) year renewal periods.
a one time project, successful completion and acceptance by BPS.
- Is this a CCNA RFQ? (required)
- What type of CCNA Project? (required)
- Is this for Construction Management Services? (required)
- Will you be using the OpenGov electronic pricing table? (required)
- Does this RFQ pertain to fuel? (required)
- Will you have a pre-proposal meeting? (required)
- Is the pre-proposal meeting mandatory? (required)
- Provide brief description of desired scope of services: (required) —
Provide a brief description about the objective of this procurement. Use proper grammar and sentence structure before copying and pasting here.
- Insurance —
Please select the insurance that applies.
- Product Liability and/or Completed Operations Insurance - All contractors whose work for the School Board includes products or services, and the value of these products or services are in excess of $25,000 are required to carry this insurance to the limit listed below.
- Professional Liability Insurance (Errors and Omissions) - All contractors providing professional services such as architects, engineers, attorneys, auditors, accountants, consultants, trainers, etc. are required to have this insurance to the limits listed below.