Custodial Chemicals

NOTICE IS HEREBY GIVEN that The School Board of Brevard County, Florida, henceforth referred to as the District or School Board is accepting sealed responses for Custodial Chemicals (26-0471-P-LC).

Project Overview

The School Board of Brevard County is requesting sealed proposals to provide Custodial Chemicals including but not limited to: cleaning chemicals, dilution centers, MSDS forms etc., as requested. This will include the following five (5) Chemical Cleaning Product Categories which are: all-purpose cleaners, disinfectants, hand hygiene, carpet care, and hard floor care. The Respondent(s) shall provide the necessary management, inventory, delivery capabilities, repairs, and expertise required to implement a direct delivery purchase program and support special delivery projects as required. The respondent(s) shall also provide periodic training including but not limited to hands on use of chemicals, access to online training videos and custodial training literature as well as a local rep for emergency responses. This RFP and resulting agreement cover all facilities of the School Board.

The deadline to submit questions related to this solicitation is 2:00 pm on Thursday, April 9, 2026.

Sealed responses for furnishing the above will be accepted up to 2:00 pm on Wednesday, April 22, 2026.

NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.

Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.

Project Details

• Reference ID: 26-0471-P-LC
• Department: FAC-Environmental Health & Safety/9560
• Department Head: Sue Hann (Deputy Superintendent/Assistant Superintendent of Facilities)

Important Dates

• Questions Due: 2026-04-09T18:00:15.129Z

Meetings & Milestones

Evaluation Criteria

• Required Respondent's Acknowledgement (1 pts) —
  1. Drug Free Workplace Certification
  2. Instructions For Debarment Certification
  3. Certification Regarding Debarment, Suspension Ineligibility and Voluntary Exclusion – Lower Tier Covered Transactions
  4. Emergency/Storm Related Catastrophe Acknowledgement
  5. Notification Regarding Public Entity Crime and Discriminatory Vendor Lists
  6. Prohibition Against Contracting with Scrutinized Companies
  7. Conflict of Interest
  8. Confidential Materials Acknowledgement
• Respondent’s Profile and Proposal Submittal Letter (5 pts) —

  RFP Submittal Letter signed by authorized agent of the business/corporation with proof of authorization from business.

  A brief profile of the firm, including:

  1. A brief history of the business
  2. Organizational structure of business
  3. Ownership interests
  4. Active business venues (counties, states, etc.)
  5. Present status and projected direction of business
  6. Designation of the legal entity by which the business operates and documentation from the appropriate state’s agency confirming firm’s legal entity type (i.e. sole proprietorship, partnership, limited liability partnership, corporation, Limited Liability Corporation, etc.).   For non-Florida businesses submit documentation from the state in which the business was formed and documentation from the State of Florida providing authorization to perform business in the state of Florida
• Experience of Personnel (10 pts) —

  Discuss your firm’s proposed Project Organization and Project Staffing. Please include:

  1. The overall qualifications/resumes of the key personnel providing the service requested, including education and training, and experience in services herein addressed
  2. If the Proposer's solution involves use of subcontractors in an amount greater than 10% of the project’s budget, the response must include resumes of any subcontractors
  3. Identify any subcontractors involved and to what extent
  4. An organizational chart of the proposed project team
  5. Define the roles and responsibilities of each of the assigned staff
• Technical Approach and Methodology (15 pts) —

  Describe your firm's understanding of the project scope and approach or approaches to successful completion, specialized skills available, special considerations and possible difficulties in completing the project as specified.  Describe alternate approaches to the project, if applicable.

• Training Services (15 pts) —

  Provided to include Training both hands on and online, Custodial Workload software, and Local repand availability.

• References (5 pts) —

  Provide a minimum of three (3) reference letters from owner representatives for projects that your Firm has provided or is providing services which are similar in scope to this RFP. Reference letters shall be current, dated within three (3) years of this solicitation. The reference from the owner representative must  be provided on their letterhead, and include details regarding your Firm’s role, level of service provided, etc. Letters from School Board of Brevard County staff shall not be considered.

• Fee Schedule (30 pts) —

  The fee schedule proposed for the services as outlined in this Request for Proposal and clarified through addenda. Pricing shall be inclusive of all materials, travel, and expenses required to complete the scope of services described herein. List any relevant services that are within the scope of services outlined in this solicitation. Respondents should also propose a payment schedule in accordance with the scope of services and deliverables, subject to approval of the District.

• Mandatory & Desirable Characteristics (20 pts) —

  Provide a copy of each chemical label and EPA certification document for each of the products proposed. The evaluation will be based on section 2.7 "Chemical Product Evaluation".

• Responsiveness of the Proposal (15 pts) —

  The respondent’s ability to comply with the minimum qualifications and mandatory requirements of this Request for Proposal.

• Ability, Capacity, and Skill of the Proposer (25 pts) —

  The ability, capacity, and skill of the Firm to be able to provide the services here in addressed.

• Relevant Experience (15 pts) —

  The experience of the respondent with Florida School Boards and/or other political subdivisions.

• Approach and Methodology (20 pts) —

  The Firm’s approach and methodology of how the services herein addressed will be provided.

• Fee Schedule (25 pts) —

  The fee schedule proposed for the services as outlined in this Request for Proposal, clarified through addenda and discussions.  

Submission Requirements

• RFP Acknowledgement (required) —

  Please download the below documents, complete, and upload.

• Vendor Application (required) —

  Please download the below documents, complete, and upload.

• Form W-9 Request for Taxpayer Identification Number and Certification (required) —

  Please download the below documents, complete, and upload.

• Certified Business Program Reciprocity Affidavit (required) —

  Please download the below documents, complete, and upload.

• Proposal Submittal
• Respondent’s Profile and Proposal Submittal Letter (required) —

  Upload documentation which meets the criteria detailed in the Evaluation Phases section.

• Experience of Personnel (required) —

  Upload documentation which meets the criteria detailed in the Evaluation Phases section.

• Technical Approach and Methodology (required) —

  Upload documentation which meets the criteria detailed in the Evaluation Phases section.

• Training Services (required) —

  Upload documentation which meets the criteria detailed in the Evaluation Phases section.

• References (required) —

  Upload documentation which meets the criteria detailed in the Evaluation Phases section.

• Fee Schedule (required) —

  Upload documentation which meets the criteria detailed in the Evaluation Phases section.

• Mandatory & Desirable Characteristics —

  Upload documentation which meets the criteria detailed in the Evaluation Phases section.

• Fee Schedule (required) —

  Upload documentation which meets the criteria detailed in the Evaluation Phases section.

• Does this involve federal funding? (required)
• Does this involve FDACS funding? (required)
• Does this involve FEMA funding? (required)
• Provide award term (required) —

  Examples:
  an initial three (3) year term with up to one (1) optional two (2) year renewal period.
  an initial three (3) year term with up to two (2) optional one (1) year renewal periods.
  a one time project, successful completion and acceptance by BPS.

• Will you be using the OpenGov electronic pricing table? (required)
• Does this RFP pertain to fuel? (required)
• Will you have a pre-proposal meeting? (required)
• Is the pre-proposal meeting mandatory? (required)
• Provide brief description of desired scope of services: (required) —

  Provide a brief description about the objective of this procurement. Use proper grammar and sentence structure before copying and pasting here.

• Insurance —

  Please select the insurance that applies. 

  1. 1. Product Liability and/or Completed Operations Insurance - All contractors whose work for the School Board includes products or services, and the value of these products or services are in excess of $25,000 are required to carry this insurance to the limit listed below. 
     2. Professional Liability Insurance (Errors and Omissions) - All contractors providing professional services such as architects, engineers, attorneys, auditors, accountants, consultants, trainers, etc. are required to have this insurance to the limits listed below.  

Questions & Answers