Design-Build Services for Downtown Accent Lighting System Integration Project

Notice is hereby given that City of Orlando is accepting sealed responses for RFP26-0366 Design-Build Services for Downtown Accent Lighting System Integration Project and they must be submitted electronically by 2:00 pm local time on Thursday, June 18, 2026, in order for a Respondent to be considered for award of a contract. 

Respondents are solely responsible for ensuring that their submittals are complete, uploaded, and submitted electronically via OpenGov by the due date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence. Respondents are expected to examine this solicitation, specifications, associated drawings, if any, and all instructions. Failure to do so will be at the Respondent's risk.

Each Respondent shall furnish the information required on each submittal form and each accompanying sheet thereof on which an entry is made.

Project Details

• Reference ID: RFP26-0366
• Department: Downtown Development Board
• Department Head: David Barilla (Executive Director DDB)

Important Dates

• Pre-Proposal Meeting: 2026-05-11T13:00:00.000Z — The 1st Mandatory Pre-Proposal Conference will be held at Orlando City Hall 400 South Orange Avenue, Orlando, FL 32801 NOTE: This will include a site tour of areas of importance to this solicitation. on Monday, May 11, 2026, at 9:00 am.

Meetings & Milestones

Evaluation Criteria

• Solicitation Information —

  The City’s Procurement and Contracts Division is the official source to obtain information relating to City of Orlando procurements. It is incumbent on the Respondent to obtain current solicitation and award information prior to and after the scheduled opening date of a solicitation. Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a solicitation.

• Instructions for Electronic Submission —

  Solicitation documents are available for download ONLY from the City of Orlando's e-procurement Portal, https://procurement.opengov.com/portal/orlando. There is no cost for vendors to register in OpenGov.

  You may also contact the Procurement and Contracts Division at (407) 246-2291 or visit us during normal business hours, to obtain award information and other documents at:
  City of Orlando
  Procurement and Contracts Division
  400 South Orange Avenue, Fourth Floor
  Orlando, Florida 32801
  Please remember, email notification is provided as a courtesy to our Respondents, but it is the Respondent's responsibility to check with the City of Orlando’s website and/or e-procurement Portal, for any updates.

• Questions and Answers —

  All communication and contact regarding this solicitation shall be directed to the Purchasing Agent referenced on the cover page of this solicitation. 

  Please know that the question and answer module of OpenGov is NOT being utilized for this solicitation

  Please be advised that you must maintain and update your OpenGov vendor file with the proper contact and email information at all times during the solicitation process. OpenGov system functions as a courtesy notification system, sending an email announcement to registered suppliers when additional documents or addenda to a solicitation occur. Unless a Respondent registers and downloads the solicitation directly from the City’s OpenGov Portal, the notification system is not activated. It is the responsibility of the Respondent to check OpenGov Portal prior to submitting a response to ascertain if any addenda have been issued, to obtain all such addenda, and return executed addenda with the Response/submittal if necessary.

Submission Requirements

• Solicitation Cover Page (required) —

  Please download the below documents, complete, and upload.

• Addendum Receipt Verification (required) —

  Please download the below documents, complete, and upload.

• Confidential and/or Proprietary Information Exemption Form (required) —

  Please download the below documents, complete, and upload.

• Certification Regarding Prohibition Against Contracting with Scrutinized Companies (required) —

  Please download the below documents, complete, and upload.

• Human Trafficking Affidavit (required) —

  Please download the below documents, complete, and upload.

• Information Technology (IT) Questionnaire (required) —

  Please download the below documents, complete, and upload.

• Veteran Business Enterprise Participation Form (required) —

  Please download the below documents, complete, and upload.

• W-9 Form (required) —

  Upload signed copy of Respondent's most current W-9.

• Surety (required) —

  The Respondent shall attach a letter of intent from a surety company indicating the Respondent's bondability for this Project. Surety shall acknowledge that the firm may be bonded for each phase of the Project. The surety company must be licensed to do business in the State of Florida, must be included on the United States Department of the Treasury's Listing of Approved Sureties, and must have at least an “A-” rating in accordance with the most current A.M. Best Company financial strength ratings.

• Vendor Response/Submittal (required) —

  Respondents are solely responsible for ensuring that their responses/submittals are complete, uploaded, and submitted in the OpenGov Portal by the due date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence.

• Do you need to include a Pricing Sheet? (required) —

  Is electronic pricing needed?