SLED Opportunity · NEW MEXICO · LEA COUNTY
AI Summary
Lea County seeks proposals for comprehensive detainee medical and mental health services at the county detention center, requiring compliance with national and state correctional health standards. The contract is multi-term with a start date of July 1, 2026.
The Lea County Board of County Commissioners is requesting proposals from qualified vendors to provide comprehensive health care services and mental health services within a secure environment. Award will be for a Multi-Term contract . The purpose and goal of this Request for Proposals is to select, through a competitive process, an Offeror(s) that has the proven experience and expertise to perform services described in this RFP. Lea County is requesting proposals for "turnkey" medical services and provision of health and mental health care services to male and female detainees in the LCDC. The County seeks an Offeror to provide comprehensive health care services and mental health care services, within a secure environment, and in accordance with (or exceed) the standards of the National Commission on Correctional Health Care (NCCHC), the American Correctional Association (ACA), the New Mexico Counties Detention Professional Standards (NMC DETENTION STANDARDS). Lea County encourages offerors to provide enhanced services beyond those identified in the scope of work. The awarded Offeror must be able to start services on July 1, 2026.
This section provides information on the Lea County Detention Center (LCDC) that may be helpful to the Offeror in preparing the proposal. This information is provided as an overview and is not intended to be a complete and exhaustive description. Lea County reserves the right to make organizational changes as necessary.
Lea County Detention Center is responsible for both juvenile and adult male and female detention. The Detention Center is overseen by the Detention Director and his/her staff in the following functional areas: operations, classification, administration, food operations, commissary and medical services.
Lea County Detention Center has an allotted staff of roughly 106 full-time positions, which includes administrative and security personnel. In addition to county employees, there are contract personnel in the medical, mental health, kitchen, and commissary departments. For Fiscal Year 2025 the detention center is averaging 260 adult detainees and 24 juvenile detainees.
Offeror will acknowledge the need and requirement to meet all requirements for the provision of healthcare to juvenile detainees in New Mexico and will adhere to the New Mexico Children, Youth and Families Department (CYFD) juvenile detention standards.
Addendum 1 - Response regarding Questions submitted, notice correction regarding question 6.
Addendum #2 - RFP#9 - (25-26)
Please download the below documents, complete, and upload.
A copy of business license and a completed W-9 must be submitted.
The Offeror must provide experience and expertise in the provision of detainee medical services. Experience shall include reference to current services being provided in facilities or organizations of similar size and volumes as well as experience, training and certifications of the staff, manager, and any other involved personnel. Offer must provide past history references, preferably those most comparable to Lea County. Offeror shall include a listing of at least five (5) references with proposals, indicating facility location(s), name(s), and telephone number(s) of appropriate contact person. References must be with facilities that the Offeror has been in contract with for at least two (2) years. This shall include all current contracts.
Offeror must describe, in narrative form, any prior experience they have performing similar services in the State of New Mexico. Whether they have experience in New Mexico or not, all offerors should also describe either (1) the unique challenges encountered (if they have prior experience within the state) or (2) the unique challenges they expect (if no prior experience within the state) and how those challenges (1) were dealt with (including description of results) or (2) will be dealt with. At a minimum, these challenges shall include cultural and resource issues.
The Offeror must define and describe the comprehensive detainee healthcare program they propose to provide to meet the needs of LCDC. The plan must address, at a minimum, the following areas, as discussed in Specifications Section of this RFP:
Upload your separate cost proposal here.
If this information is part of any other portion of your response (other than the electronic pricing table, if used) your proposal may be deemed non-responsive.
Offeror shall provide pricing based only on the required staffing of 429 total hours week based on the staffing plan outlined in Attachment A.
The proposed staffing plan must be separated from the Technical Proposal and included in the Cost/Staffing proposal.
Offeror will receive points based on the "add-on" services provided to the County to include:
All “add-on” services offered must be priced separately, not included in base proposal price.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
This information is not required as part of your proposal. However, it is required if you wish to receive the evaluation preference for having one of the two certifications. If you possess one of these certifications and do not properly complete this portion of your proposal and provide the necessary documentation, you will not gain the preference for your proposal's evaluation.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Are you indebted to or have a receivable from any member of the Board of County Commissioners; elected county officials, administration officials, department heads, and key management supervisors with the County of Lea?
You have indicated that you are indebted to or have a receivable from any member of the Board of County Commissioners; elected county officials, administration officials, department heads, and key management supervisors with the County of Lea.
Please explain.
Are you, or any officer of your company related to any member of the Board of County Commissioners; elected county officials, administration officials, department heads, key management supervisors of the County of Lea and have you had any of the following transactions since January 1, 2008, to which Lea County was, is to be, a party?
If the answer is yes to any one or more of the above transaction types, indicate "YES" to this question and explain in the next question.
You have indicated that you or any officer of your company related to any member of the Board of County Commissioners; elected county officials, administration officials, department heads, key management supervisors of the County of Lea and have had any one or more of the following transactions since January 1, 2008, to which Lea County was, is to be, a party.
Please indicate all of the above transaction types this applies to and provide an explanation for each type.
Does any member of the Board of County Commissioners; elected county officials, administration officials, department heads, key management supervisors with the County of Lea, have any financial interest in your company whether a sole proprietorship, partnership, or corporation of any kind that currently conducts business with the County of Lea?
You have indicated that a member of the Board of County Commissioners; elected county officials, administration officials, department heads, or a key management supervisors with the County of Lea, has a financial interest in your company.
Please explain.
At any time from January 2008 through the present, did you, your company, or any officer of your company have an interest in or signature authority over a bank account for the benefit of a member of the Board of County Commissioners; elected county officials, administration officials, department heads, key management supervisors with the County of Lea?
You have indicated that between January 2008 through the present, you, your company, or an officer of your company have had or currently do have an interest in or signature authority over a bank account for the benefit of a member of the Board of County Commissioners; elected county officials, administration officials, department heads, key management supervisors with the County of Lea.
Please explain.
Are you negotiating to employ or do you currently employ any employee, officer or family member of an employee or officer of County of Lea?
You have indicated that you are negotiating to employ or that you currently do employ an employee, officer or family member of an employee or officer of County of Lea.
Please explain.
I hereby confirm that the answers I have provided to the foregoing questions within the Related Parties Disclosure section of this RFP Response are correctly stated to the best of my knowledge and belief.
Offeror certifies to the best of its knowledge and belief that it and its principals:
Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a Federal Department or Agency;
have not within a three year period preceding this proposal been convicted of, had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State Antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any offenses; and
Have not within a three-year period preceding this application/proposal had one or more public transaction (Federal, State, or local) terminated for cause or default.
Offeror understands that a false statement on this certification/confirmation may be grounds for rejection of this proposal or termination of the award. Under 18USC Sec. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to 5 years, or both.
Proposer hereby certifies that all information provided within this submittal is accurate to the best of their knowledge and acknowledges that they have provided proof of their authority to submit a proposal on behalf of the stated Company in their Submittal Form.
Complete the sentence below by typing in what should appear within the highlighted area.
The Lea County Board of County Commissioners is requesting proposals from qualified vendors to provide _______________.
What are the commodity codes that will be used for this solicitation?
Is this contract for a multi-year term? Or is it for a single specified term?
What is the intended duration of the contract?
Specify in the following manner:
written number (#) duration units
Example:
two (2) years
What is the duration of the initial term of the contract before any renewals apply?
Specify in the following manner:
written number (#) duration units
Example:
two (2) years
How many potential renewals will there be for this contract?
Specify in the following manner:
written number (#)
Example:
one (1)
What is the duration of each potential renewal?
Specify in the following manner:
written number (#) duration unit (use singular not plural)
Example:
two (2) year
Do you wish to use the electronic pricing table available within OpenGov Procurement for this RFP?
This does not prevent you from also obtaining a separate cost sheet/proposal with all fees broken down.
What is the advertisement date for this RFP in the Hobbs Daily News Sun?
Q (Questions From Thrive Medical and Renew Health:): Facility, population, and operations • Please provide current and historical average daily population, booking volume, and classification breakdown (male/female, medical/mental health special needs, restrictive housing) for LCDC. • What is the current NCCHC, ACA, and NMC Detention Standards accreditation status of LCDC, and are there any recent audit findings relevant to medical or mental health services we should be aware of? • Can you provide current patterns of emergency department transfers, hospital admissions, and specialty referrals over the last 12–24 months (volume and primary reasons)? • Are there any anticipated changes in facility capacity, construction, or program expansion during the contract term that could materially affect medical staffing needs? • How many medical exam rooms, dental operatories, mental health offices, and negative pressure/isolation rooms are currently available for clinical use? Staffing, hours, and coverage • The RFP references 429 total onsite hours per week based on Attachment A; can you provide the detailed current staffing matrix (by discipline and shift) to which that number corresponds? • Is 24/7 nursing coverage expected to be physically onsite, or is there any flexibility for overnight on call models for certain disciplines? • Are there minimum presence expectations for the onsite physician, mid level providers, dentist, and mental health professionals (e.g., hours per week, days on site)? • What are the current challenges LCDC has experienced with recruitment and retention, particularly for nursing, mental health, and dental positions in Lea County? • Does LCDC expect the contractor to provide backup/locum coverage for all medical and mental health positions, and are there any limits on the use of telehealth to supplement onsite services? Medical scope, protocols, and NCCHC alignment • Are LCDC clinical policies and procedures already aligned with current NCCHC, ACA, and NMC Detention Standards, or does the County expect the contractor to lead policy development and revision? • Are there any specific NCCHC standards or findings where LCDC has historically struggled (e.g., intake screening timeliness, chronic care, mental health services) that the County wants the contractor to prioritize? • For intake screening within 2 hours and health appraisals within 14 days, what percentage compliance has the facility historically achieved, and what are the County’s performance expectations going forward? • Will the contractor have authority to implement standardized clinical protocols (e.g., detox, MAT, chronic care, sick call) and forms, subject to LCDC approval? • How does LCDC currently monitor clinical quality (CQI indicators, audits, dashboards), and what specific quality metrics does the County want the contractor to report quarterly? Mental health and addiction services • What is the current volume of detainees on psychotropic medications and/or actively followed by mental health services (average census and monthly encounters)? • Does LCDC currently operate a designated mental health housing unit or step down area, and how does the County envision the contractor integrating with that model? • Are there any specific expectations for group therapy, psychoeducational groups, or substance use groups in addition to individual counseling and crisis intervention? • For suicide prevention, what are the current policies for screening, level of watch, and multidisciplinary case review, and are there any required tools the contractor must use? • Are there existing relationships with community mental health providers and MAT programs that the contractor is expected to maintain or expand for continuity of care on release? MAT, detox, and withdrawal management • Can you provide recent data on the number of detainees entering on MAT (e.g., buprenorphine, methadone, naltrexone) and expected continuation rates? • Are there any County preferred MAT vendors or community OTP/OBOT partners that the contractor must coordinate with for dosing and follow up care? • Does LCDC expect onsite induction of MAT for new starts, or only continuation of verified community regimens, and how are security concerns around controlled substances currently managed? • For withdrawal management, does the County have any required evidence based protocols it expects the contractor to adopt, or is the contractor free to propose its own standardized approach subject to approval? Dental and ancillary services • What is the current expected frequency of onsite dental clinics (e.g., days per week or month) and historical dental visit volume (routine vs urgent)? • Will the County consider a blended model of onsite and mobile dental services if that better meets access standards and reduces security/transport costs? • How many offsite laboratory, radiology, audiology, and physical therapy appointments occurred in the past year, and are there preferred local vendors for these services? • For hearing aids, can you clarify the County’s expectations around replacement, loss/damage, and maximum allowable cost per device? Pharmacy, formulary, and $50K cap • Can you share historical pharmacy spending by therapeutic category and total annual cost to better evaluate the risk associated with the 50,000 per year pharmacy cap? • Does the County expect the contractor to use an existing formulary, or may the contractor propose its own NCCHC aligned correctional formulary with a defined non formulary approval process? • How does the County currently handle high cost medications (e.g., biologics, LAI antipsychotics, HCV treatment) relative to the pharmacy cap and off formulary approvals? • Will the County allow the contractor to implement medication administration technology (eMAR, barcoding) within the Beacon system or via an interfaced solution? • How frequently does the County expect detailed pharmacy utilization and cap tracking reports (e.g., monthly vs quarterly), and in what format? Medical records, IT, and data reporting • Please describe the current Beacon jail management and medical record setup: are medications, diagnoses, and progress notes already documented in Beacon, and is any third party EMR currently in use? • If the contractor proposes its own EMR, will the County support interfaces with Beacon for demographic, booking, and custody status data, and who will bear the interface cost? • What standard reports does the County currently receive (or expect) on a monthly and quarterly basis for medical, mental health, dental, and pharmacy services? • Are there any mandated state or federal reporting requirements (e.g., NCCHC indicators, PREA related health data, DOH reports) that the contractor must produce directly? Safety, infection control, and space/equipment • Can you provide an inventory of existing medical, dental, and office equipment that will be available to the contractor, including age and current condition? • Does LCDC have existing contracts for biomedical waste disposal, sharps disposal, and laundry, or is the contractor expected to procure and manage these directly? • Are there any recent infection control concerns (e.g., TB, COVID 19, influenza, MRSA outbreaks) that have led to specific DOH or NCCHC recommendations we should factor into our program design? • Will the County provide any additional clinical space or renovation support if the contractor identifies space constraints that impact NCCHC compliance or patient privacy? Alternate components and employee services • For Hepatitis B, flu, TB, and COVID 19 services to Lea County staff, can you provide estimated annual volumes by group (Detention, Justice Services, Sheriff) to assist in pricing? • Are these employee health services expected to be provided onsite at LCDC only, or at other County locations as well? • Does the County have any existing contracts for employee health services that must be honored or coordinated with, or will the contractor be the primary provider? • Are there specific documentation and reporting requirements for employee vaccinations and TB testing (e.g., integration with County HR or occupational health systems)? Legal, financial, and risk issues • Will the County provide a sample contract, including insurance, indemnification, and limitation of liability language, prior to proposal submission or only at negotiation? • How does the County currently handle offsite specialty and hospital costs (payer sources, negotiation with hospitals), and are there any existing rate agreements the contractor must use? • Are there any special expectations regarding medical testimony, record production, and coordination with the County Attorney in detainee litigation and grievance appeals? • Does the County have specific expectations for performance guarantees, liquidated damages, or incentive structures tied to clinical or operational metrics?
A: Please see Addendum #1 related to questions. Question 48 pending staff response. Additional information will be issued once received.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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