Detention Meal and Commissary Services

Taos County is requesting proposals for the provision of furnishing food services and commissary services, seven days per week, for an approximate average daily population of 60 adult detainees.

The successful contractor will provide food services for a period from July 2026 commencement to June 30, 2027, with the option to extend for one (1) year periods on an annual basis as mutually agreed by the Taos County Board of Commissioners and the Contractor with up to nine (9) extensions.

Background

Proposal Information

Copies of the Request for Proposal may be obtained via the County's eProcurement Portal.  The proposal opening time shall be according to our clock. No proposals will be accepted after the time and date established herein, except by written addenda.

Only electronic proposals received via the County's eProcurement Portal will be accepted by the Purchasing Department; The County assumes no responsibility for proposals being improperly routed.

The proposer is required to signify whether the proposal complies with the specifications listed above. Please identify any items which your firm would not be able to accomplish from the tasks listed above.

Proposals must include complete information covering all of the above items to enable the evaluators to make accurate determinations regarding the experience and qualifications. Respondents are encouraged to include samples and any other information that will highlight qualifications of the organization. The highest ranked organization/may be invited to participate in an interview session at Taos County’s discretion.

Every effort will be made to adhere to the proposed timeline. You will be contacted if there are any addendums issued for this RFP. Please remember to subscribe to follow this bid so that we are able to contact you during this process.

Procurement Officer:

The County of Taos has designated a Chief Procurement Officer who is responsible for this procurement and whose name, address, and telephone number are listed within this RFP. Any inquiries or requests regarding this procurement should be submitted to the Chief Procurement Officer in writing. Offerors may contact ONLY the Chief Procurement Officer regarding the procurement. Other County employees do not have the authority to respond on behalf of the County of Taos.

Elsa Vigil

Project Details

• Reference ID: RFP 2026-1
• Department: Adult Detention Center
• Department Head: Andrew Montoya (Warden)

Important Dates

• Questions Due: 2026-03-31T15:00:00.000Z

Addenda

• Addendum #1 (released 2026-04-01T22:05:15.294Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #2 (released 2026-04-10T19:36:48.487Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #3 (released 2026-04-14T20:32:44.365Z) —

  Addendum #3

Evaluation Criteria

• Qualifications and Experience (25 pts) —

  Demonstrate your firm’s education, training, and specialized experience in providing meal and commissary services within correctional environments. Please describe specific work history that illustrates your expertise, including current contracts of similar size and volume that includes five (5) years previous jail/county correctional feeding experience with proven effectiveness in administering and managing correctional food service program, three (3) of which should be county facilities in the State of New Mexico. This overview should also highlight the relevant experience of your proposed staff, district manager, and transition team.

• Manager On Site Qualifications (20 pts) —

  Please provide a detailed summary of qualifications for the on-site manager responsible for service delivery. This should include their relevant experience, certifications, and specific oversight capabilities.

• Past History and References (20 pts) —

  Please provide a historical overview and a list of three (3) current references from facilities similar in size to Taos County. Each reference must include:

  • Facility Location

  • Contact Person: Name, Email, and Phone Number

  Note: Please identify any current client facilities that achieved ACA accreditation through your direct efforts.

• Commissary Operations (15 pts) —

  Demonstrate your firm’s experience and expertise in managing correctional commissary operations. This should specifically include your proficiency in integrating services with various offender accounting software programs.

• Financial Qualifications (10 pts) —

  Submit the contractor's financial statements for the three most recent fiscal years, audited by a Certified Public Accountant in accordance with GAAP. In the absence of audited statements, the entity’s Chief Financial Officer or Treasurer must certify the provided statements as true, correct, and accurate.

• Comprehensive Policy (5 pts) —

  Please include a copy of your firm’s comprehensive drug and alcohol use policy currently in effect. This document must be submitted as part of the formal proposal.

• Price (5 pts) —

  Please provide the proposed price per meal along with an estimated total cost for the food service management contract. These figures should be based on either the preceding year’s operational data or on comparable facilities serving a similar volume and type of meal, whichever offers the greatest accuracy.

Submission Requirements

• Proposer Information (required) —

  Please enter the following information:

  Full Name and Title of Authorized Agent submitting proposal

  Organization Name

  Full Mailing Address:

  Telephone Number: 

  Email address:

• NM CRS # (required) —

  If you are an in-state firm, you must enter your New Mexico CRS # .

  If you are not located in-state, please enter : N/A

   

• Organization Federal Tax I.D. # (required) —

  enter your organization's Federal Tax ID No.

• Proposer Confirmation, having read the proposal (required) —

  Having read the proposal conditions and examined the specifications for RFP 2026-1, Proposer hereby submits an amount for a funding request.  *Amounts shall be in both words and numbers, and includes all miscellaneous costs and taxes. In the event of a discrepancy, the amount in words shall govern.  

  Proposer also hereby confirms that he/she has the authority to submit this proposal on behalf of the organization. 

• Technical Proposal (NOT including Cost Proposal) (required)
• Cost Proposal (required)
• Proposal Valid for 90 calendar days (required) —

  Unless otherwise specified, all formal proposals submitted shall be binding for ninety (90) calendar days following bid opening date,  unless the bidder, upon request of the Chief Procurement Officer, agrees to an extension.

• Additional Information —

  Please provide any additional relevant information you would like for the County to consider

• Confirmation of RFP requirements (required) —

  Any proposal that does not adhere to the requirements of this RFP such as proposed timeline and required documentation may be deemed non-responsive and rejected on that basis.

   

• Have you read all requirements and agree to all terms and conditions of this RFP? (required)
• Acceptance of Conditions Governing the Procurement: (required) —

  Submission of a proposal constitutes acceptance of all conditions, terms, and evaluation factors within this RFP.

• No Obligation:  (required) —

  Do you understand and confirm that this procurement, nor its award to a vendor, does not obligate Taos County in any way until a valid written contract is executed.

• Right to Reject Proposal (required) —

  The County reserves the right to reject a proposal from any Offeror who has previously failed to perform properly, has caused the County to incur unreasonable costs or expense, failed to complete on time an agreement of a similar nature, or who is not in a position to perform the work governed by this RFP.

• Proposal Certifications (required) —

  Having read the proposal conditions and examined the specifications for RFP 2026-1, Proposer hereby submits an amount for a funding request.  *Amounts shall be in both words and numbers, and includes all miscellaneous costs and taxes. In the event of a discrepancy, the amount in words shall govern.  

   

  Proposer understands that we must return the completed Proposal document to be considered a responsive and it is understood and agreed by the proposer that: 1) any funds awarded are a result of this request are to be expended for the purposes set forth herein and in accordance with all applicable Federal, State, and Taos County regulations and restrictions; and 2) the proposer hereby gives assurances that this proposal  has been prepared according to the policies and procedures of the above named organization obtained all necessary approval(s) by its governing body prior to submission, the material presented is factual and accurate to the best of her/his knowledge, and that she/he has been duly authorized by action of the governing body to bind the Corporation.

   

• Campaign Contribution Disclosure Form (required) —

  Please download the below documents, complete, and upload.

• Resident Veteran Business Contractor Certification Form (required) —

  Please download the below documents, complete, and upload.

• Evidence of Resident Business/Veteran Business Preference —

  Please upload copy of certificate if applicable

• Resident Business or Contractor Preference Certificate Number, if applicable
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Date Published in Taos News (required) —

  Insert Date

• Date Published in Albq. Journal (required) —

  Enter date published in Albq. Journal

• Date Published in Santa Fe New Mexican (required) —

  Enter Date Published in Santa Fe New Mexican

Questions & Answers