SLED Opportunity · NEW MEXICO · SANTA FE COUNTY
AI Summary
Santa Fe County seeks a sole source annual license and subscription with Civera LLC for a cloud-based election ballot verification software system with advanced data security, redaction, and real-time analytics.
102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505- 995-2740 www.santafecountynm.gov Justin S. Greene Commissioner, District 1 Adam Fulton Johnson Commissioner, District 4 Lisa Cacari Stone Commissioner, District 2 Hank Hughes Commissioner, District 5 Camilla Bustamante Commissioner, District 3 Gregory S. Shaffer County Manager February 18, 2025 TO: Procurement File FR: Bill Taylor, Procurement Manager VIA: Katharine Clark, Santa Fe County Clerk RE: Sole Source Determination Pursuant to NMSA 1978, 13-1-126 – Annual Licenses and Subscription with Civera LLC Election Ballot Verifier, Redactor and Election Sheild Licensing, Annual Cost of $38,000.00, Inclusive of NM GRT Issue: The County Clerk’s Office is requesting the purchase of a specialized software license to provide a cloud-based hosted system that provides a comprehensive integration of all cast ballot images and records that provide transparent and secured reporting of election results. The scope of service includes comprehensive integration, navigation, filtering, and downloading of all cast ballot images, cast vote records, and hash validation security to ensure data integrity, alongside advanced handwriting detection and Cartesian polygon redaction for privacy protection. The system will also encompass thorough correlation tests across all metadata, dynamic detection of mathematical anomalies, and an interactive dashboard app that provides real-time insights into the integrity and accuracy of election data. The Clerk’s Office has indicated that there are no other vendors that can provide the continued license and support of the system. By all technical terms, the purchase of license, maintenance and support can only be obtained from Civera, LLC. DETERMINATION: After thorough and due diligent investigation of the services and finding none that provide the redaction of records services, it is the determination of the County Chief Procurement Officer and Procurement Manager that the request to purchase the software license, maintenance and support of the Civera software system for election ballot verification, redaction and shield licensing meets the requirements pursuant to NMSA 1978, 13-1-126 Sole source procurement. 649 Massachusetts Ave, Suite 10, Cambridge, MA 02139 sales@electionstats.com // 617-784-8993 QUOTE Prepared For Katharine Clark, County Clerk Santa Fe County, NM 100 Catron Street Santa Fe, NM 87501 kclark@santafecountynm.gov | 505-986-6280 Quote Number: 10102 Date: 01/22/2025 Name Quantity Price Frequency Total Ballot Verifier 1 20,000.00 annual 20,000.00 Comprehensive integration, navigation, filtering, and download of all cast ballot images, cast vote records, and hash validation security. Ballot Redactor 1 10,000.00 annual 10,000.00 Handwriting Detection + Cartesian Polygon Redaction ElectionShield 1 8,000.00 annual 8,000.00 Comprehensive correlational tests across all metadata and dynamic detection and dashboard app display of mathematical anomalies. Annual Licenses & Subscriptions License is all-inclusive and covers: - unlimited future elections/data - "done for you" auto updates & verification - self-service training & support - new software releases & feature requests - full admin access - secure cloud hosting (99.9% uptime) Terms & Conditions Total (includes first-year support) This estimate is valid for thirty (30) days. Annual support payment is due upon contract execution and on each subsequent anniversary of contract execution. * For future elections, customer is responsible for providing data files in an importable CSV-adjacent format. Agreements/payments should be made out to Civera LLC. Ballot Verifier & Ballot Redactor & ElectionShield $38,000.00 Annual (Year 2+): $38,000.00
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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