SLED Opportunity · NEW MEXICO · SANTA FE COUNTY
AI Summary
Santa Fe County seeks to update the management plan for the 320-acre San Pedro Open Space, expanding on the original 2016 plan. Ecotone Landscape Planning, LLC is the sole source for this project due to their prior work. The update includes site analysis, stakeholder engagement, trail and recreational planning, and implementation flagging.
102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505- 995-2740 www.santafecountynm.gov Justin S. Greene Commissioner, District 1 Adam Fulton Johnson Commissioner, District 4 Lisa Cacari Stone Commissioner, District 2 Hank Hughes Commissioner, District 5 Camilla Bustamante Commissioner, District 3 Gregory S. Shaffer County Manager Date: June 16, 2025 TO: Procurement File FROM: Bill Taylor, Procurement Manager RE: Sole Source Determination Pursuant to Section 13-1-126 NMSA 1978 for the Provision of Providing Professional Services Contract with Ecotone Landscape Planning, LLC to Develop an Updated Management Plan for the San Pedro Open Space Properties BACKGROUND In May 2015, Santa Fe County entered into Agreement No. 2015-0183-GM with Ecotone for the creation of a site specific Strategic Management Plan for three open space properties within the San Pedro Open Space in accordance with the County Sustainable Growth Management Plan. Santa Fe County owns the 320-acre San Pedro Open Space near Golden, NM. Santa Fe County acquired the southern 160-acre parcel in 2011. A management plan was then created for this property in 2016. In 2024, Santa Fe County acquired two northern parcels, totaling 160 acres, doubling the size of the open space to 320 acres. It is necessary to update the management plan to account for these additional parcels, and to plan trails and other recreational amenities on the expanded open space property. Ecotone Landscape Planning, LLC was selected to create the original San Pedro Open Space management plan via a competitive RFP process in 2015 (then doing business as “Ecotone”).No other solicitation would be competitive because Ecotone Landscape Planning has already completed the research, data collection, stakeholder engagement and document preparation for the original management plan, which includes half of the area of the now expanded open space property. DETERMINATION Although there are other landscape planning firms that can provide and develop an open space management plan, Ecotone had produced the original management plan and it would not be advantageous to Santa Fe County to contract with any other planning firm to update the management plan that was originally developed by Ecotone. 102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505- 995-2740 www.santafecountynm.gov Due to the specific and technical intent of the original project scope, strategic plan, procurement and Agreement for Planning Services, the County has determined that the procurement of the required services meets the intent of a sole source procurement, pursuant to 13-1-126, NMSA 1978. Based on this determination it is in the best interest of Santa Fe County to continue the services as a new procurement, as a new solicitation or RFP for these services will give rise to the risk of quality and liability issues in meeting the intent of the original Procurement and contract. Ecotone Landscape Planning, LLC’s involvement in the overall intent of the Project will allow the County to fulfill the original intent of the contract with Ecotone. Contract Information: Vendor: Ecotone Landscape Planning, LLC 1413 Second Street, Suite 5 Santa Fe, New Mexico 87505-3435 Planning Services will include: Project Initiation and Research Phase: 1.Review the 2016 San Pedro Open Space Management Plan and identify the elements that are outdated, need to be updated, and those that are still valid 2.Create updated maps that include the two new parcels 3.Gather, read and analyze plans and reports that are relevant to the update of the SanPedro Open Space Management Plan and identify issues that are relevant to the management of San Pedro Open Space. 4.Identify key stakeholders and community members who will provide input and guidance on the update of the management plan 5.Conduct an onsite kick off meeting with Santa Fe County staff, key stakeholders and community members 6.Conduct a detailed site analysis on the expanded property to identify property characteristics such as soil type, vegetation, terrain and other existing conditions Development of Plan: 1.Hold two stakeholder meetings in the planning phase (one with community members and one with regional trail users) to provide feedback and input on the management of the property, and identify the type and location of desired recreational amenities, including but not limited to: trail alignments, trailhead(s), parking, signage, interpretive exhibits, potential alternatives and future trail connections 2.Draft the management plan update including an updated and expanded conceptual trails plan 102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505- 995-2740 www.santafecountynm.gov 3.Hold at least one stakeholder meeting to provide feedback on the draft management plan Plan Implementation: 1.Flag location of Year-1 restoration projects identified in the updated management plan 2.Flag trail alignments and location of other recreational amenities
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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