Diesel Fuel and Unleaded Gasoline

The Kenton County Airport Board (“KCAB”) will receive proposals for Diesel Fuel and Unleaded Gasoline.

Questions are due at 11:59 pm on Thursday, April 9, 2026 and answers will be posted no later than Thursday, April 16, 2026 at 4:00 pm. Proposals must be received by Thursday, April 23, 2026 at 2:00 pm. No proposals will be accepted after that time unless such date or time is extended pursuant to an addendum issued by KCAB.

Background

KCAB owns and operates the Cincinnati/Northern Kentucky International Airport (CVG). As a critical infrastructure hub and a leading global air cargo center, KCAB maintains an extensive fleet of ground support equipment, shuttle buses, snow removal vehicles, and emergency response units. Reliable fuel supply is essential to maintaining 24/7 airport operations. This ITB seeks a qualified vendor to provide consistent, high-quality diesel fuel and unleaded gasoline delivery to support these mission-critical fleet functions.

Project Details

• Reference ID: 26-019-ITB -Commodities
• Department: Fleet Maintenance
• Department Head: Jimmy Aylor (Manager)

Important Dates

• Questions Due: 2026-04-10T03:59:28.152Z
• Answers Posted By: 2026-04-16T20:00:00.000Z

Addenda

• Addendum #1 (released 2026-04-08T16:05:04.399Z) —

  Revision to Exhibit A (Sample Agreement): The Sample Agreement originally provided in the bid documents is hereby superseded by the updated version attached to this Addendum. Key revisions include an update to Section 3.D, clarifying that the initial contract term is twenty-four (24) months.

• Addendum #2 (released 2026-04-08T19:09:24.696Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

  
  
  Section 2.15 GOVERNMENT PROVISIONS:
  Section removed
  
  Section 2.15 BID CONDITIONS AND PROVISIONS (previously Section 2.16):
  Section renumbered due to removal of previous section
  
  

Evaluation Criteria

• General Scope —

  The successful bidder ("Contractor") must provide a comprehensive, "turn-key" fuel supply and delivery program. This includes:

  1. Bulk Fuel Supply & Specifications

  Provision of unbranded fuels meeting or exceeding the most current ASTM D975 (Diesel) and ASTM D4814 (Gasoline) standards, as well as Kentucky Department of Agriculture quality requirements.

  • • Diesel Fuel, Ultra-Low Sulfur Clear #2: Estimated 75,000 gal/year.

    • Diesel Fuel, Ultra-Low Sulfur Dyed #2 (Off-Road): Estimated 50,000 gal/year.

    • Unleaded Gasoline (87 Octane): Combined estimated 400,000 gal/year (KCAB & Shuttle Bus Service).

  2. Logistics, Transport & Delivery

  Maintenance of a dedicated supply chain to ensure 100% fuel availability. All deliveries are F.O.B. Destination and must be made within 24 hours of order receipt.

  • • Fleet Maintenance (95 Field Maintenance Drive, Erlanger, KY): Transport delivery to 20,000-gallon underground tanks.

    • North ARFF (3361 Logan Road, Hebron, KY): Less-than-full transport delivery to 10,000-gallon above-ground tank.

    • Shuttle Bus Maintenance (2485 Spence Drive, Hebron, KY): Transport delivery to 10,000-gallon above-ground tank.

  3. Invoice Price Calculation

  A = OPIS price for fuel delivered on day of delivery.

  B = Fuel delivered published price on day of delivery.

  C = Differential price per gallon.

  A + (B-A) + C = Delivered Product Price (Less Taxes)

• Bid Bond —

  Each proposal must be accompanied by a bid surety in the form of a bid bond, payable to KCAB in the amount of ten percent (10%) of the proposed annual contract amount.  Bonding companies must be rated at least “A” by the latest edition of Best Insurance Reports. Bid surety is forfeited to KCAB if the successful proposer fails to execute a contract within NO VALUE after notification of award of contract.

• EQUAL EMPLOYMENT OPPORTUNITY —

  During the performance of this Contract, the Contractor shall comply with all Federal, state, and local laws respecting discrimination in employment and non-segregation of facilities, including, but not limited to, requirements set out at 41 CFR 60-1.4, 60-300.5(a), 60-741.4, and 60.741.5(a), which equal opportunity clauses are hereby incorporated by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability. Notification is hereby given that compliance with these clauses may require you to file annually certain reports (e.g. the EEO-1 Report, and the VETS-100 Report) with the Federal government and may require you to develop written Affirmative Action Programs for Women and Minorities, Covered Veterans and/or Persons with Disabilities.

• Minimum Qualifications —

  Bidder must meet the following minimum qualifications:

  TBD

• Performance Bond —

  The successful proposer shall furnish a performance bond to KCAB by a surety company duly authorized to do business in the Commonwealth of Kentucky in the amount of one hundred percent (100%) of the annual contract amount.  The performance bond furnished by the successful proposer must be executed by the owner, a general partner or, if a corporation, the secretary's signature and the seal of the corporation must be affixed. This bond must remain in effect for the length of the agreement. The agent of the surety must exhibit certificate or license showing legal rights of the surety to do business in the Commonwealth of Kentucky.

• Delivery Requirements —

  Diesel Fuel and Unleaded Gasoline must be available to deliver Monday through Friday, between the hours of 7:00 a.m. and 4:30 p.m. ET. Deliveries are required at the following three (3) distinct locations: 

  1. 1. Airfield Maintenance Facility: 95 Field Maintenance Drive, Erlanger, KY 41018 
     2. Bus Maintenance Facility: 2485 Spence Drive, Hebron, KY 41048
     3. North ARFF: 3361 Logan Road, Hebron, KY 41048 (Note: Access to North ARFF requires a security escort originating from the Guard Shack)

  Lead time for delivery of Diesel Fuel and Unleaded Gasoline must be no more than 24 hours from receipt of order.

• CIVIL RIGHTS – GENERAL CIVIL RIGHTS PROVISIONS AND CONTRACTUAL REQUIREMENTS —

  In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes, Executive Orders and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance.

  This provision is in addition to that required of Title VI of the Civil Rights Act of 1964.

   

  This provision binds the contractors from the bid solicitation period through the completion of the contract.

                 

  If the Contractor transfers its obligation to another, the transferee is obligated in the same manner as the Contractor.

   

  The above provision obligates the Contractor for the period during which the property is owned, used or possessed by the Contractor and the airport remains obligated to the Federal Aviation Administration.

• CIVIL RIGHTS – TITLE VI ASSURANCE —

  Compliance with Nondiscrimination Requirements:

   

  During the performance of this contract, the Contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "Contractor") agrees as follows:

   

  1. Compliance with Regulations.  The Contractor (hereinafter includes consultants) shall comply with Title VI List of Pertinent Nondiscrimination Statutes and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

   

  2. Nondiscrimination.  The Contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in the selection and retention of subcontractors, including procurements of materials and leases or equipment.  The Contractor will not participate either directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities , including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21.

   

  3. Solicitations for Subcontracts, including procurements of Materials and Equipment.  In all solicitations either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier will be notified by the Contractor of the contractor's obligations under this contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin.

   

  4. Information and Reports.  The Contractor shall provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Sponsor or the Federal Aviation Administration (FAA) to be pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the Contractor will so certify to the Sponsor or the FAA, as appropriate, and will set forth what efforts it has made to obtain the information.

   

  5. Sanctions for Noncompliance.  In the event of the Contractor's noncompliance with the nondiscrimination provisions of this contract, the Sponsor will impose such contract sanctions as it or the FAA may determine to be appropriate, including, but not limited to:

  a.           Withholding of payments to the contractor under the contract until the Contractor complies, and/or

                                 b.           Cancelling, terminating, or suspending a contract, in whole or in part.

   

  6.            Incorporation of Provisions.  The Contractor will include the provisions of paragraphs 1 through 6 in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement as the Sponsor or the FAA may direct as a means of enforcing such provisions including sanctions for noncompliance.  Provided, that if the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the Contractor may request the Sponsor to enter into any litigation to protect the interests of the Sponsor. In addition, the Contractor may request the United States to enter into the litigation to protect the interests of the United States.

   

  Title VI Clauses for Construction/Use/Access to Real Property Acquired Under the Activity, Facility, or Program

   

  The following clauses will be included in deeds, licenses, permits, or similar instruments/agreements entered into by the Kenton County Airport Board pursuant to the provisions of the Airport Improvement Program grant assurances.

   

  1. The (grantee, licensee, permittee, etc., as appropriate) for himself/herself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add, “as a covenant running with the land”) that (1) no person on the ground of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land, and the furnishing of services thereon, no person on the ground of race, color, or national origin, will be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination, (3) that the (grantee, licensee, lessee, permittee, etc.) will use the premises in compliance with all other requirements imposed by or pursuant to the Title VI List of Pertinent Nondiscrimination Acts and Authorities.

   

  2. With respect to (licenses, leases, permits, etc.), in the event of breach of any of the above nondiscrimination covenants, the Kenton County Airport Board will have the right to terminate the (license, permit, etc., as appropriate) and to enter or re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, permit, etc., as appropriate) had never been made or issued.

   

  3. With respect to deeds, in the event of breach of any of the above nondiscrimination covenants, the Kenton County Airport Board will there upon revert to and vest in and become the absolute property of the Kenton County Airport Board and its assigns.

   

  Title VI List of Pertinent Nondiscrimination Acts and Authorities

   

  During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following non-discrimination statutes and authorities; including but not limited to:

   

  • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
  • 49 CFR part 21 (Non-discrimination In Federally-Assisted Programs of The Department of Transportation—Effectuation of Title VI of The Civil Rights Act of 1964);
  • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
  • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance);
  • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age);
  • Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex);
  • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);
  • Titles II and III of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations at 49 CFR parts 37 and 38;
  • The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex);   
  • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;
  • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP).  To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 (2005));
  • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

   

• Scope of Work —

  • General Requirements: The Contractor must provide all labor, materials, equipment, and transportation necessary for the bulk delivery of Ultra-Low Sulfur Diesel (Clear and Dyed) and 87 Octane Unleaded Gasoline.

  • Fuel Quality: All fuels must meet or exceed ASTM and Kentucky state quality standards. KCAB reserves the right to request a Certificate of Analysis (COA) for any delivery.

  • Pricing Formula: Invoicing must follow the Floating Index + Fixed Differential model. The Index shall be the Daily OPIS Cincinnati, OH Rack Average on the date of delivery (lifting).

  • Spill Prevention: Contractor is solely responsible for the immediate containment and cleanup of any spills occurring during the delivery process in accordance with CVG’s Spill Prevention, Control, and Countermeasure (SPCC) plan.

  • Emergency Priority: As an airport operator, KCAB requires "Essential Service" status. In the event of a regional fuel shortage or natural disaster, the Contractor must prioritize CVG deliveries to maintain national transportation security.

• Payment Bond —

  The successful proposer shall furnish a payment bond to KCAB by a surety company duly authorized to do business in the Commonwealth of Kentucky in the amount of one hundred percent (100%) of the annual contract amount.  The payment bond furnished by the successful proposer must be executed by the owner, a general partner or, if a corporation, the secretary's signature and the seal of the corporation must be affixed. This bond must remain in effect for the length of the agreement. The agent of the surety must exhibit certificate or license showing legal rights of the surety to do business in the Commonwealth of Kentucky.

• Minimum Qualifications —
  • Experience: Minimum of five (5) consecutive years of experience servicing large-scale clients.
  • IRS Form 637 Registration: Mandatory for all entities involved in the sale, use, or transport of taxable fuels who are authorized to conduct tax-free transactions or claim federal fuel tax credits. 
  • Licensing: Valid Kentucky Wholesale Distributor’s License and active registration with the Kentucky Secretary of State.
  • Safety Training: Drivers must be certified in HAZMAT handling.
• Federal Fair Labor Standards Act (Federal Minimum Wage) —

  This Contract incorporates by reference the provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text.  The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part time workers. The Contractor has full responsibility to monitor compliance to the referenced statute or regulation.  The Contractor must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.

• Occupational Safety and Health Act of 1970 —

  This Contract incorporates by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text.  Contractor must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The Contractor retains full responsibility to monitor its compliance and their subcontractor’s compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (20 CFR Part 1910).  Contractor must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor – Occupational Safety and Health Administration.

• DISADVANTAGED BUSINESS ENTERPRISE POLICY —

  1.  Policy.  It is the policy of the United States DOT that Disadvantaged Business Enterprises (DBE) as defined in 49 CFR Part 26 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.  Consequently, the DBE requirements of 49 CFR Part 26 may apply to this Contract.

   

  2.  DBE Obligation.  The Contractor and its subcontractors, successors and assigns agree to insure that DBEs, as defined in 49 CFR Part 26, have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds.  In this regard, the Contractor and its subcontractors, successors and assigns shall take all necessary and reasonable steps in accordance with 49 CFR Part 26 to insure that DBEs have the maximum opportunity to compete for and perform contracts.  The Contractor, its subcontractors, successors and assigns, shall not discriminate on the basis of race, color, national origin, gender, physical disability, or veteran's status in the award and performance of DOT assisted contracts.

   

  Per 49 CFR Part 26, the Owner has adopted a DBE Program, incorporated by reference, including overall goals applicable to this Contract. Contractor must comply with the requirements of 49 CFR Part 26, regulations of the U.S. Department of Transportation, and the Owner’s most current DBE Program, including any updates or revisions during the term of the Contract. The DBE Program Goals and Policies can be found in their entirety here:  https://www.cvgairport.com/business/business-opportunities/business-diversity/.   These regulations impose goals for DBE participation in applicable projects at the Airport. The Owner encourages Contractor to voluntarily include significant involvement with socially and economically disadvantaged business enterprises in operations under its agreements with the Owner. Contractor’s failure to carry out these requirements is a material breach which may result in the termination.

• INCORPORATION OF REGULATIONS —

  Contractor agrees to negotiate in good faith the incorporation into this Contract any and all statutes, rules and regulations which may now or during the term of this Contract be required by the FAA or other governmental agency as a prerequisite to or a condition of the Board and/or Contractor receiving any federal or state grant or loan or other governmental assistance.

Submission Requirements

• Minimum Qualifications (required) —

  Provide supporting documentation verifying that the firm and assigned staff meet all requirements listed in Section 2.7.4. Please organize documentation by the four categories listed below: 

  Experience: Minimum of five (5) consecutive years of experience servicing large-scale clients.

  IRS Form 637 Registration: Mandatory for all entities involved in the sale, use, or transport of taxable fuels who are authorized to conduct tax-free transactions or claim federal fuel tax credits. 

  Licensing: Valid Kentucky Wholesale Distributor’s License and active registration with the Kentucky Secretary of State.

  Safety Training: Drivers must be certified in HAZMAT handling.

• Company Profile (required) —

  Provide a brief history of your company, including the number of years in the fuel delivery business and the location of the dispatch locations that would service KCAB.

• Equipment & Fleet (required) —

  Provide a summary of your delivery fleet (e.g., tank capacities, metered delivery capabilities) to ensure compatibility with our site tanks.

• Emergency Response Plan (required) —

  Describe your ability to provide fuel during natural disasters, power outages, or regional shortages. Do you have "First Priority" status with your suppliers?

• References (required) —

  Provide three (3) current commercial or government client references for whom you have provided services of similar volume and complexity within the past three (3) years. For each reference, include the primary contact’s name, title, direct phone number, and email address. 

• Exceptions to ITB (required) —

  State in writing all exceptions to this ITB attached.  Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

• Provide a copy of your Certificate of Insurance (required)
• Exceptions to ITB or Sample Contract (required) —

  State in writing all exceptions to this ITB or sample contract attached.  Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

• Resident & Non Resident Status Forms (required) —

  Please download the below documents, complete, and upload.

• Confirmation (required) —

  By submitting a bid, the bidder consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Bidder agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful bidder will execute any awarded contract using KCAB’s electronic signature service unless the bidder includes an exception with its proposal signifying its desire to sign manually. Included with the bid, bidders must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

  1. Full Name;
  2. Position Title; and
  3. Email Address.

  Please provide this information in the next questions.

• Provide the following: (required) —

  Proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

  1. Full Name;
  2. Position Title; and
  3. Email Address.
• Performance Bond (REPLACE FILE) (required) —

  Please download the below documents, complete, and upload.

• Proposal Bond (REPLACE FILE) (required) —

  Please download the below documents, complete, and upload.

• Surety Bond Affidavit (REPLACE FILE) (required) —

  Please download the below documents, complete, and upload.

• Provide the name of the requested commodity: (required)
• Are you awarding via Purchase Order? (required)
• The term of the agreement will be for ________. (required) —

  Example: one (1) year or two (2) years 

  If requesting a Contract Amendment, Contract Extension, or Task Order please enter N/A.

• Will there be renewals? (required) —

  If requesting a Contract Amendment, Contract Extension, Task Order, Master Agreement or New Contract please select No below.

• with an option to renew for____________. (required) —

  Example: two (2) additional one-year terms

• Does your specification include trade or brand names? (required) —

  Enter yes for 'or equal' language to be included.

• What is the maximum lead time that will be accepted? (required) —

  10 days

• Will surety be needed? (required)
• Bid surety is forfeited to KCAB if the successful proposer fails to execute a contract within ________ after notification of award of contract. (required) —

  Example: thirty (30) days

• Please select the which of the following you will be using: (required)
• Will the Contractor be required to have badges or keys? (required)
• The successful proposer shall issue an invoice __________ for work performed along with supporting data. (required) —

  Example: once per shipment

• Additional comments:
• Minimum Qualifications (required) —

  Are there minimum qualifications required to perform this service?

• List the minimum qualifications required (required)

Questions & Answers