Disaster Debris Monitoring and Recovery Services (Pre-Event)

Dorchester County (the County) invites qualified firms to submit proposals to provide pre-event Disaster Debris Monitoring and Recovery Services following hurricanes or other natural or man-made disasters.

This Request for Proposals (RFP) document provides background and general information for Respondents and should be used in the development of proposals.

Project Details

• Reference ID: 2026-56
• Department: Public Works
• Department Head: Shiva Trakas (Public Works Director)

Important Dates

• Questions Due: 2026-04-30T12:00:00.000Z

Evaluation Criteria

• Firm Experience & Past Performance (25 pts) —

  What is evaluated:

  • • Relevant debris monitoring experience
    • Experience with similar size events
    • Proven performance with government clients

  How to demonstrate:

  • • Detailed project examples
    • Debris volumes (CY)
    • FEMA reimbursement involvement
    • Strong references
• FEMA Expertise & Compliance Capability (20 pts) —

  What is evaluated:

  • • Knowledge of FEMA Public Assistance requirements
    • Ability to support reimbursement and audits

  How to demonstrate:

  • • Experience with Project Worksheets
    • Audit/appeal experience
    • Documentation processes
• Technical Approach (20 pts) —

  What is evaluated:

  • • Feasibility and effectiveness of approach
    • Understanding of operational requirements

  How to demonstrate:

  • • Clear methodology
    • Mobilization plan
    • QA/QC procedures
    • Sample workflows or reports
• Key Personnel and Staffing (15 pts) —

  What is evaluated:

  • • Qualifications of proposed staff
    • Ability to execute proposed approach

  How to demonstrate:

  • • Relevant experience on similar events
    • Defined roles
    • FEMA expertise within team
• Systems and Reporting (10 pts) —

  What is evaluated:

  • • Technology capabilities
    • Transparency and reporting quality

  How to demonstrate:

  • • ADMS description
    • Sample dashboards/reports
    • Data management processes
• Cost Proposal (10 pts) —

  What is evaluated:

  • • Reasonableness of rates
    • Overall cost competitiveness

  How to demonstrate:

  • • Completed cost table
    • Clear, consistent pricing

Submission Requirements

• Access to Downloadable Forms (required) —

  By clicking below, Offeror acknowledges that downloadable forms must be accessed through this section on the website. They are not accessible from an exported document.

• Sample Contract (required) —

  Sample contract in Section 5 has been reviewed. Any questions or concerns have been addressed prior to the question deadline. By confirming below, firm agrees to acceptance of the contract language.

• Proposal Submission (required) —

  Please upload your proposal submission here. If your proposal contains confidential information, you must also upload a redacted copy in the next question.

• Redacted Proposal (If Applicable) —

  If your proposal contains confidential information, please upload a redacted copy here. If not, please skip this question.

• Cost Proposal Assumptions/Narrative —

  Proposers may submit a brief narrative (not to exceed two (2) pages) describing any assumptions used in developing their pricing.  

  Standard hourly rates for additional professional services not listed in the Cost Proposal should be included in the cost narrative. These rates will not be evaluated but may be used for future negotiations.

  This narrative is for informational purposes only and will not be separately scored but may be considered by Dorchester County in determining the overall reasonableness of pricing.

• Exceptions to RFP (required) —

  State NONE if no exceptions are taken.

• Contract Contact Person (required) —

  Please include the following information:

  • • Name
    • Mailing Address
    • Phone Number
    • Email Address
• Compliance with Illegal Immigration Act (required) —

  By submitting a response to this solicitation, the Bidder/Offeror certifies that it will comply with the applicable requirements of Title 8, Chapter 14 of South Carolina Code of Laws and agree to provide to the State upon request any documentation required to establish either; (a) that Title 8, Chapter 14 is inapplicable to the Bidder/Offeror and its subcontractors or sub-subcontractors; or (b) that the Bidder/Offeror and its subcontractors or sub-subcontractors are in compliance with Title 8, Chapter 14.

  Pursuant to Section 8-14-60, “A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony and, upon conviction, must be fined within the discretion of the Court or imprisoned for not more than five years, or both.”

  Bidder/Offeror agrees to include in any contracts with subcontractors, language requiring subcontractors to (a) comply with applicable requirements of Title 8, Chapter 14, and (b) include in its contracts with the sub-contractors language requiring the sub-subcontractors to comply with the applicable requirements of Title 8, Chapter 14.

• Vendor Certifications and Representations (required) —

  By submitting a response to this solicitation, the Offeror certifies, represents, and affirms that:

  1. Non-Collusion

  The Offeror’s response is genuine and not collusive or sham; the Offeror has not colluded, conspired, or agreed with any other vendor, supplier, contractor, or person to fix prices, restrict competition, or otherwise undermine the competitive procurement process. The Offeror has not induced or solicited any other firm to submit a false or non-competitive response.

  2. Independent Pricing

  The prices, terms, and conditions contained in this response have been determined independently and without consultation, communication, or agreement with any other Offeror or competitor for the purpose of restricting competition.

  3. Authority to Bind

  The individual submitting this response certifies that they are authorized to bind the Offeror to the representations, certifications, and contractual obligations contained in this submission.

  4. Compliance with Laws

  The Offeror certifies compliance with all applicable federal, state, and local laws, ordinances, and regulations, including antitrust laws and procurement integrity requirements.

  5. No Conflict of Interest

  The Offeror certifies that no employee, officer, or agent of the County has a financial or other interest in the Offeror’s firm that would constitute a conflict of interest under applicable ethics laws or County policy.

  6. Debarment and Suspension

  The Offeror certifies that it is not debarred, suspended, or otherwise ineligible to participate in public procurement by any federal, state, or local governmental entity.

  7. Truthfulness of Submission

  The Offeror certifies that all information provided in its response is true, accurate, and complete to the best of its knowledge.

• Equal Employment Opportunity Certification (required) —

  Dorchester County requires compliance with State and Federal regulations governing Equal Employment Opportunity, External Equal Opportunities (EO), External On-the-Job Training (OJT), Title VI & VII, and the Americans with Disabilities Act (ADA) programs.

  Sub-recipients of federal-aid contracts must include notifications in all solicitations for bids of work or material and agreements subject to Title VI of the Civil Rights Act of 1964 and other nondiscrimination authorities. Sub-recipients, contractors and subcontractors may not discriminate in their employment practices or in the selection and retention of any subcontractor.

  By submitting a response to this solicitation, the Contractor/Vendor hereby certifies its commitment to assure nondiscrimination in its programs and activities to the effect that no person shall on the grounds of race, color, national origin, sex, age, disability or income status be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination or retaliation under any federally or non-federally funded program or activity administered by the sub-recipient and/or its contractors. 

• Subcontractor Data Form —

  If applicable, please download the document below, complete, and upload. If no subcontractors will be used, please skip this question.

• How did you hear about this opportunity to do business with the county?
• Project Location - Name (required) —

  Enter the name of the location of the project.

  Example: The Hills

• Project Location - Address (required) —

  Please enter the address of the location for your project.

  Example: 1 Meadowbrook Street, Mount Pleasant, SC 29464

• Importance of Solicitation (required) —

  Insert information regarding the importance or significance of this solicitation to the County.

• Will an Evaluation Committee be reviewing results? (required)
• Do you have a proposed budget for the project that you would like to share with your vendors? (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Is Security required for your project? (required)
• Type of Security Required for Project: (required)
• Types of Required Insurance (required) —

  Select the types of insurance required for your project.

• Are you allowing exceptions to your solicitation? (required)

Questions & Answers