Disaster Debris Removal Services

MEMORANDUM

Notice is hereby given that the Santa Rosa County Board of County Commissioners is seeking Disaster Debris Removal Services. 

Specifications may be secured through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl Questions concerning this request should be submitted through the procurement portal by 12:00 pm on Tuesday, May 12, 2026. 

Please submit all proposals through the procurement portal at https://procurement.opengov.com/portal/santarosafl by 10:30 am on Tuesday, May 19, 2026, at which time will be publicly opened.

Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

The Board of County Commissioners reserves the right to waive irregularities in bids, to reject any or all bids for sound documented reasons, and to award the bid that it determines to be in the best interest of Santa Rosa County.

By order of the Board of County Commissioners of Santa Rosa County, Florida.

Project Details

• Reference ID: 26-035
• Department: Road & Bridge
• Department Head: Andrew Hill (Assistant Public Works Director)

Important Dates

• Questions Due: 2026-05-12T17:00:00.000Z

Addenda

• Official Notice #1: Pricing Proposals for 21-040 (released 2026-04-21T13:48:59.439Z) —

  Attached are the pricing proposals submitted by the current contractors under the previous solicitation in response to Question 3. 

Evaluation Criteria

• Company Profile, W/DBE's (10 pts)
• Qualifications of Key Personnel (15 pts)
• Regulatory Compliance & FEMA Readiness (25 pts) —

  Demonstrate specific experience with FEMA Public Assistance (PA) programs and 44 CFR standards, including familiarity with F-ROC standards and guidance.

  Evaluate their ability to track debris. This includes the ability to use automated debris management systems (ADMS), load tickets, and GPS tracking to ensure audit-readiness.

  Understanding of local, state, and federal disposal requirements, including environmental regulations for hazardous materials (HHW) or electronic waste.

• Operational Capacity & Response Capability (15 pts) —

  How quickly can they have equipment and personnel on the ground after a Notice to Proceed (NTP)?

  Do they have a proven track record of scaling operations up (and down) based on fluctuating debris volumes?

  Do they own the equipment, or do they rely on subcontractors? Request a list of available assets.

• Similar Project Experience and References (15 pts)
• Pricing (20 pts)

Submission Requirements

• Proposal
• Company Profile (required) —

  Proposers shall provide a brief overview of their firm, including company history, organizational structure, and primary areas of expertise related to disaster debris removal. The submission should highlight relevant experience on similar projects, particularly for governmental entities, and demonstrate the firm’s overall capability to successfully perform the required services. 

• Qualifications of Key Personnel (required) —

  Proposers shall identify key personnel who will be assigned to this contract and provide a summary of their qualifications, certifications, and relevant experience. Include roles and responsibilities, along with specific experience in disaster debris removal operations and familiarity with FEMA Public Assistance requirements.

• Regulatory Compliance & FEMA Readiness (required) —

  Proposers shall demonstrate experience with FEMA Public Assistance (PA) requirements and compliance with 44 CFR standards. Responses must describe the firm’s ability to maintain accurate, audit-ready documentation, including the use of automated debris management systems (ADMS), load ticketing, and GPS tracking. Proposers shall also show knowledge of applicable federal, state, and local environmental and disposal regulations, including handling of hazardous materials and electronic waste.

• Operational Capacity & Response Capability (required) —

  Proposers shall describe their ability to mobilize personnel and equipment following Notice to Proceed (NTP), including expected response times. The proposal should demonstrate the firm’s capacity to scale operations based on debris volume and identify available resources, including a list of equipment and whether assets are company-owned or subcontracted.

• Similar Project Experience and References (required) —

  Proposers shall provide detailed information on recent and relevant projects of similar size, scope, and complexity, particularly those involving disaster debris removal for local governments or public agencies. Submissions should include a description of services provided, project locations, contract values, and performance outcomes. Proposers shall also provide references for at least three (3) comparable projects, including contact information for verification. Please download the reference document below, complete it, and upload it along with other detailed information requested above. 

• Sworn Statement Public Entity Crimes (required) —

  Please download the below documents, complete, and upload.

• Scrutinized Contractors Certificate (required) —

  Please download the below documents, complete, and upload.

• Debarment Form (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest Form (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion (required) —

  Respondent confirms that it has entered into no agreement to commit a fraudulent, deceitful, unlawful, or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute 838.22.

• Please provide proof of registration with State of Florida Division of Corporations (required)
• Please provide copy of current insurance declaration page. (required)
• Please provide your UEI number: (required)
• Please provide proof of registration with the Federal System of Award Management (SAM). (required)
• Please confirm that you have read and understand the information contained herein. (required)
• Solicitation Type (required) —

  Invitation to Quote: Requires at least three quotes and is based on the lowest qualified bid.

  Invitation to Bid: Lowest/most responsive bid.

  Request for Proposal: Proposers ranked by staff or the Board. Presentations may be required.

  Request for Qualifications: Proposers ranked by staff or the Board. Presentations may be required.

  Invitation to Negotiate: Proposers ranked by staff or the Board. Presentations may be required.

• How will the proposals be evaluated and scored? (required) —

  Option A - Staff Evaluation and Selection: Staff will review all valid submissions and provide a recommendation to the Board.

  Option B - Staff Evaluation and Shortlisting: If there are more then five valid submissions, staff will evaluate the submissions based on the identified criteria and shortlist the firms to five, who will make formal presentations to the Board.

  Option C - Staff Evaluations and Board Presentations: Staff will evaluate the submissions based on identified criteria and provide scoring information to the Board for consideration. Formal presentations will be made to the Board.

  Option D - Board Presentations and Scoring: Regardless of the number of submissions, formal presentations will be made to the Board for all valid submissions.

• Please provide the date the board approved the evaluation method: (required) —

  Example: December 1, 2023

• Is this a construction project? (required)
• Will you need an attachment section? (required)
• Insurance Requirements (required) —

  Please select additional insurance being requried.

• Will references be needed? (required)
• What will the funding source(s) be? (required)
• Will rights to inventions made by nonprofit organizations and samm business firms under government grants, contracts, and cooperative agreements be required? (required)
• Will Domestic preference for procurements be required? (required) —

  § 200.322 

• Will Prohibition on certain telecommunications and video surveillance equipment or services be required? (required) —

  § 200.216 

• Will Work Hour and Safety Standards be required? (required) —

  (40 U.S.C. 3701-3708).

• Will Equal Employment Opportunity be required? (required) —

  (2 CFR Part 200, Appendix II(C); 41 CFR § 61-1.4; 41 CFR 61-4.3; Executive Order 11246).

• Will Davis-Bacon Act be required (required) —

  (2 CFR Part 200; 29 CFR Part 5)

• Will Clean Air Act and Federal Water Pollution Control Act be required? (required) —

  (42 U.S.C. 7401-7671q.) and (33 U.S.C. 1251-1387) 

• Will Byrd Anti-Lobbying Amendment be required? (required) —

  (31 U.S. C. 1352)

• How many calendar days allowed for project completion? (required)

Questions & Answers