Disaster Response Services

The County has issued this Request for Proposals (RFP) with the sole purpose and intent of obtaining proposals from interested and qualified individuals or firms (Proposers) offering to provide Disaster Response Services, in accordance with the specifications stated herein.

Background

Walton County is seeking a qualified firm with demonstrated experience in comprehensive disaster response, recovery management, and reconstruction services resulting from “all-hazards” events, including natural, technological, and human-caused disasters such as hurricanes. The selected firm shall be capable of managing and coordinating relief and recovery operations including, but not limited to: debris removal and management (land-based and waterway/maritime), technical assistance and project management support, temporary workforce housing coordination, construction and demolition management, medical and hazardous waste remediation and disposal, landfill management, and cleanup of coastal lakes.

Additionally, at the direction of the Public Works Director or designee, services may include emergency road and culvert repairs, beach sand removal and replacement, and other disaster-related infrastructure restoration activities necessary to support public safety and recovery operations.

Project Details

• Reference ID: 26-16
• Department: Emergency Management
• Department Head: Jeff Goldberg (Director)

Important Dates

• Questions Due: 2026-05-04T17:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• Firm Experience and Qualifications (30 pts) —

  The extent to which the Proposer demonstrates:

  • Experience providing post-disaster debris removal services for counties or municipalities
  • Successful performance under FEMA Public Assistance-funded contracts
  • Experience in Florida and Gulf Coast disaster environments
  • Knowledge of FEMA Debris Management Guide requirements
  • Organizational structure and years in business

  Preference may be given to firms with direct experience in federally declared disaster recovery operations.

• Technical Approach and Operational Plan (25 pts) —

  The clarity, completeness, and feasibility of the Proposer’s approach, including:

  • Mobilization strategy within 24 hours
  • Debris removal methodology (push, hauling, reduction)
  • Quality control and internal monitoring procedures
  • FEMA-compliant documentation processes
  • Coordination with County staff and debris monitors
  • Use of technology for load tracking and reporting
• Key Personnel and Management Team (15 pts) —

  Qualifications and experience of key personnel assigned to the project, including:

  • Incident/Project Manager experience
  • Field Supervisors
  • Documentation/Compliance personnel
  • FEMA reimbursement support staff

  Resumes and demonstrated disaster response experience will be evaluated.

• Past Performance and References (15 pts) —

  Evaluation of:

  • Performance on similar projects
  • Timeliness of mobilization and completion
  • Compliance with federal reimbursement requirements
  • Client references from governmental entities
  • History of disputes, claims, or contract terminations
• Capacity and Resources (10 pts) —

  The Proposer’s demonstrated ability to:

  • Deploy sufficient labor and equipment
  • Scale operations to meet large-scale disaster events
  • Provide subcontractor network and local support resources
  • Maintain financial stability to sustain operations during reimbursement delays
• Local Vendor Preference (5 pts)
• Disaster History & Production Rates (5 pts) —
  • cubic yards per day achieved
  • similar county size
  • storm name references

Submission Requirements

• Proposal Submittal (required) —

  Upload your RFP response in accordance with Submittal Requirements.

• Proposal Fee Schedule (required)
• Information Sheet For Transactions and Conveyances / Corporate Identification —

  The following information will be provided to the Office of the County Attorney for incorporation in legal documents. It is, therefore, vital all information is accurate and complete. Please be certain all spelling, capitalization, etc. is exactly as registered with the state or federal government.

• Was this entity created in the State of Florida? (required)
• In what State was it created? (required)
• Name as spelled in that State: (required)
• What kind of entity is it? (required)
• Is the entity in good standing? (required)
• Is the entity authorized to transact business in Florida? (required)
• Florida Department of State Certificate of Authority Document Number (required)
• Does it use a registered fictitious name? (required)
• Name of Officers: (required) —
  • President
  • Vice President
  • Secretary
  • Treasurer
  • Director
  • Other
• Name of entity (as used in Florida) (required) —

  Spelled exactly as it is registered with the state or federal government.

• Principal Address (required) —

  Please provide post office box and street address for mail and/or express delivery; also for recorded instruments involving land.

• FEI/EIN Number (required) —

  For all instruments to be recorded, taxpayer’s identification is needed.

• Name and Title of individual who will sign the instrument on behalf of the entity. (required) —

  (Upon issuance of the Notice of Award, contract shall be signed by the President or Vice-President.  Any other officer shall have permission to sign via a resolution approved by the Board of Directors on behalf of the company.  Awarded contractor shall submit a copy of the resolution together with the executed contract to the Office of Central Purchasing)

   (Spelled exactly as it would appear on the instrument)

• Vendor Certifications and Forms
• Drug-Free Workplace Certification (required) —

  Identical tie bids: preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certified that it has implemented a drug-free work place program shall be given preference in the award process. Established procedures for processing tie bids will be followed in none of the tied Contractors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

  1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace specifying the actions that will be taken against employees for violations of such prohibition.
  2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, available drug counseling, rehabilitation providing employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
  3. Give each employee engaged in providing the commodities of contractual services that are under bid a copy of the statement specified in paragraph #A.
  4. In the statement specified in paragraph #1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of or pleas of guilty or no contest to, and violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the work place no later than five (5) days after such conviction.
  5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.
  6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

  As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

• Contact for Contract Administration (required) —

  Please provide the following information for the contact: 

  • Name
  • Title
  • Company Name
  • Address
  • Telephone Numbers
  • Fax Number
  • Email
• Public Entity Crimes (required) —

  Please download the below documents, complete, and upload.

• Unauthorized Aliens (required) —

  Please download the below documents, complete, and upload.

• Proof of Registration with State of Florida Division of Corporations (Sunbiz.org) (required)
• Local Preference Application
• I hereby certify under penalty of perjury that my business qualifies as a local vendor/contractor in accordance with Walton County Purchasing Policies and Procedures, Procedure No: PP-017. (required)
• Conflict of Interest Disclosure —

  For purposes of determining any possible conflict of interest, all contractors must disclose if any Walton County employee(s), elected official(s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business.

• Indicate either “YES” (a County employee, elected official, or agency is also associated with your business), or “NO”. (required)
• Give person(s) name(s) and position(s) with your business. (required)
• Pricing (required) —

  Choose Option 1 when you have set line items, for example:

  • This is a quote for goods or commodities. 
  • This is a public works bid with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet. 
  • Seeking services for an hourly rate.

  Choose Option 2 when you need vendors to provide you with the line items they are bidding on.

• Is there a Bid Security for this RFP? (required)
• Bid Security Amount (required) —

  Example: ONE THOUSAND AND 00/100THS DOLLARS ($1000.00)

• Is Local Preference Form applicable for this project? (required)

Questions & Answers