DISTRICT-WIDE VERKADA UNIFIED ELECTRONIC SECURITY SYSTEM (UESS) INSTALLATION

The Las Virgenes Municipal Water District is seeking Proposals for DISTRICT-WIDE VERKADA UNIFIED ELECTRONIC SECURITY SYSTEM (UESS) INSTALLATION. Proposals are to be submitted through the Procurement Portal at https://procurement.opengov.com/portal/lvmwd, no later than 5:00 pm on Friday, April 10, 2026.

Background

The District manages a wide range of facilities, each with distinct security needs. To enhance physical security, situational awareness, operational consistency, and administrative efficiency, the District has adopted the Verkada Unified Electronic Security System (UESS) as the standard solution for access control and video surveillance. The District has completed installation of this UESS and carried out retrofitting and enhancement of systems at the Headquarters campus. The objective of the current RFP is to further develop and extend the existing infrastructure. 

The installation at Rancho enables the District to assess vendor qualifications, installation methodologies, coordination efforts, scheduling, and integration with existing operational workflows. Following performance evaluation under this RFP, the District aims to pre-qualify one vendor for forthcoming site-specific initiatives, eliminating the need for additional competitive solicitations. 

Project Details

• Department: F & A, Information Systems
• Department Head: - (-)

Important Dates

• Questions Due: 2026-03-31T00:00:03.087Z

Evaluation Criteria

• Mandatory Elements (5 pts) —
  • The firm must provide a statement that legally proves they can provide services in the state of California.
  • The firm has no conflict of interest with regard to any other work performed by the firm for the District.
  • The firm adheres to the instructions in this Request for Proposals on preparing and submitting the proposal.
• Technical Compliance (30 pts) —

  Assesses how well the proposed system meets the required technical specifications, including:
  •    Camera resolution and specifications (e.g., 4K, IR capabilities)
  •    System compatibility with existing infrastructure (e.g., network, electrical, or other) platforms)
  •    Redundancy, failover, or local storage provisions
  •    Compliance with LVMWD’s technical standards or IT policies

• Vendor Experience & References (15 pts) —

  Evaluates the vendor’s track record and experience with similar municipal or utility projects, including:
  •    Relevant past projects and years of experience
  •    Familiarity with California regulations or infrastructure needs

• Cost (20 pts) —

  Considers the total cost of ownership, including transparency and alignment with budget expectations:
  •    Hardware, installation, software, and licensing costs
  •    Clear itemization and no hidden charges
  •    Value relative to feature set and support

• Site Walk Engagement & Contextual Solutions (15 pts) —

  Assesses how well the vendor responded to physical and logistical realities observed during the site walk:
  •    Questions or suggestions raised during the site walk
  •    Tailored routing, cabling, or installation approaches
  •    Consideration for environmental constraints or access issues
  •    Design optimizations that save time or reduce civil work

• Implementation Plan (15 pts) —

  Reviews the vendor’s execution strategy and how it minimizes disruption:
  •    Timeline realism and phasing of deployment
  •    Staff training and knowledge transfer plan
  •    Cutover and testing procedures
  •    Accommodations for business continuity

Submission Requirements

• Please submit your complete proposal (required)
• The District is requesting proposals from qualified firms to provide _______________________________. (required) —

  Example: internal audit services including developing a risk assessment, audit plan, and completing audits

• It is anticipated that the engagement will be for ________________________ (required) —

  Example: a one-year period with four (4) one-year options

• Is this a formal bid for LVMWD or JPA? (required)
• Please make the appropriate selection: (required)
• Will you be using an electronic pricing table? (required)
• Is the professional service subject to Disadvantaged Business Enterprise Requirements? (required)
• Will the contractor be performing work on district property? (required)
• Is this services/bid related to the construction phase of the Pure Water Project that is funded with CASRF funds? (required)
• Please confirm your draft RFP was reviewed by Human Resources and approved to move forward. (required) —

  If it was not, you MUST consult with Human Resources before proceeding.

• YOU MUST CONSULT WITH HUMAN RESOURCES BEFORE PROCEEDING. (required) —

  YOU MUST CONSULT WITH HUMAN RESOURCES BEFORE PROCEEDING.

Questions & Answers