SLED Opportunity · NEW MEXICO · SANTA FE COUNTY
AI Summary
Emergency repair of a water service line leak at Carson Valley Way, Santa Fe County, NM. Immediate contractor mobilization restored water service and fire suppression. Total repair cost $15,063.90 excluding tax.
102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505- 995-2740 www.santafecountynm.gov Justin S. Greene Commissioner, District 1 Adam Fulton Johnson Commissioner, District 4 Lisa Cacari Stone Commissioner, District 2 Hank Hughes Commissioner, District 5 Camilla Bustamante Commissioner, District 3 Gregory S. Shaffer County Manager MEMORANDUM DATE: October 17, 2025 TO: File FROM: Bill Taylor, Procurement Manager, CPO Via: Justin Martinez, Utilities Operations Foreman Travis Soderquist, Public Works Department Deputy Director RE: Declaration of Emergency to Procure the Necessary Repairs to a Water Service Line Leak Located at Carson Valley Way in Santa Fe, New Mexico ISSUE On Friday October 3, 2025 at 10:51 pm, the Public Works Department Utilities Division was notified of water flowing down the street from 52 Carson Valley Way. Upon arrival at the location the Utilities Operations Manager investigated and confirmed the water flowing from the corner of Carson Valley Way and Canyon Cliff Drive. The Manager immediately notified the Utilities Director and informed him that he was shutting the isolation valves upstream and down to stop the water flow. The Utilities Director contacted the Procurement Manager to request an emergency determination to contact a contractor to begin location and repair of the source of the water line break. After direction was given, the Utilities Department contacted Subsurface Contracting as the first to respond and confirmed immediate availability and mobilization. Contractor was on the scene at 8:17am and began excavation. The contractor discovered that a 2-inch schedule 40 PVC pipe was leaking at the tee fitting. After some difficulty with locating the necessary fittings, the repairs were completed, the system pressurized and flushed at 4:45 pm October 4, 2025. DETERMINATION: Customers were without water with this water main break, as well as fire suppression for the area. It is therefore the written determination of the County Procurement Manager to make the declaration of emergency for the repairs as there exists a threat to the public health, welfare and safety, pursuant to 13- 1-127 Emergency Procurements. 102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505- 995-2740 www.santafecountynm.gov Emergency Project Description: Contractor: Sub Surface Contracting, LLC 27A Paseo De River Santa Fe, New Mexico 87507 (505) 473-1000 Scope of Work: See attached cost breakdown for repairs (Attachment A) TOTAL:________________________________________________$15,063.90, exclusive of NMGRT Phone (505) 473-1000 Fax (505) 473-1307 QTY RATE TOTAL COST 1 $1,000.00 $1,000.00 1 $304.00 $304.00 1 $304.00 $304.00 4 $45.00 $180.00 1 $237.95 $237.95 1 $645.00 $645.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,670.95 DATE: 4-Oct 7-Oct FOREMAN 8.50 8.50 17.00 $105.00 $1,785.00 LABOR 8.00 8.00 $64.50 $516.00 LABOR 8.50 8.00 16.50 $64.50 $1,064.25 LABOR 8.50 8.00 16.50 $64.50 $1,064.25 LABOR 8.50 8.00 16.50 $64.50 $1,064.25 LABOR 8.50 8.00 16.50 $64.50 $1,064.25 DRIVER 8.50 4.50 13.00 $82.50 $1,072.50 SUPERINTENDENT 2.00 2.00 4.00 $112.50 $450.00 $0.00 $8,080.50 SUN MON TUES WED THUR FRI SAT DATE: 4-Oct 7-Oct Truck & Tools 8.50 8.50 17.00 $35.00 $595.00 Mini Excavator w/ Hammer 8.50 2.00 10.50 $80.00 $840.00 Dump Truck 8.50 4.50 13.00 $116.00 $1,508.00 0.00 $2,943.00 $13,694.45 10% $1,369.45 $15,063.90 6.8750% $1,035.64 $16,099.54 FINALIZED SUM & TAX TOTAL EQUIPMENT: SUB TOTAL OVERHEAD, PROFIT, INS. SUB TOTAL FINAL TAX GRAND TOTAL EQUIPMENT TOTAL LABOR: UNIT TOTAL HRS RATE TOTAL COST LABOR TOTAL MATERIAL: UNIT TOTAL HRS RATE TOTAL COST 2 Yards Cement Santa Fe County WORK DESCRIPTION: MATERIAL 10/4: Cut and removed concrete curb and gutter. Waited 2 hours for emergency locates. Excavated w/ mini and located 2" tee leaking and replaced with couplin and 2" tee. Replaced asphalt. 10/7: Dug 15' x 6" for cement. Put forms and poured 2 yards cement in the curve. DESCRIPTION Mobilization Load Out - Mud / demo Load In - Dry Dirt Bags Asphalt Parts - C&M SUB SURFACE CONTRACTING, INC. Estimate 27A PASEO DE RIVER SANTA FE, NM 87507 Company: Sub Surface Contracting, Inc. Job Number: 2025-040 Date: 10/15/2025 Location: Carson Valley Way ER Requested By: Attachment A
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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