Donelson Station Transit Center Building Design

WeGo Public Transit is soliciting Architecture, Landscape Architecture, and Engineering design services from qualified consultant firms for a transit center building at Donelson Station. Consultants are expected to demonstrate robust experience and expertise in all components of the scope of work. The successful consultant will provide design services to deliver a project that enhances transit service, access, and rider experience, and facilitates local and regional transit connectivity.  

Background

The Donelson Transit Center will be built on a portion of the current Donelson Station site, located east of downtown Nashville at 2705 Lebanon Pike. The station serves as a stop for the WeGo Star – a commuter rail line that runs from downtown Nashville to Lebanon – and a stop for buses serving Route 6 Lebanon Pike.  

Project Details

• Reference ID: 2026229
• Department: Engineering
• Department Head: Lydia Benda (TBD)

Important Dates

• Questions Due: 2026-04-15T18:00:00.000Z
• Pre-Proposal Meeting: 2026-04-08T16:30:00.000Z — https://teams.microsoft.com/meet/27945516139645?p=wP9lwvblSSZ29WlEKW Meeting ID: 279 455 161 396 45 Passcode: EC2DC6se Dial in by phone +1 312-763-9891,,89606401# United States, Chicago Find a local number Phone conference ID: 896 064 01#

Addenda

• Addendum #1 (released 2026-04-09T22:24:53.596Z) —

  Addendum 1 - Preproposal Conference Presentation, Preproposal Conference Attendance, Revision to Section 2.1 Conflict of Interest Disclosure, COI Disclosure Instruction, COI Disclosure Form 

• Addendum #2 (released 2026-04-15T16:31:49.268Z) —

  Addendum 2 - Answers to Questions as of 4.14.26

Evaluation Criteria

• Consultant’s qualifications, experience, and references (40 pts) —

  • Was a description provided of the consultant firm and their expertise as it relates to the project scope?  

  • Does the consultant have previous experience in providing the requested services?  

  • Is the consultant knowledgeable about government permitting, design, and construction oversight requirements?  

  • Is the consultant knowledgeable about Federal, State, and local statutory requirements?  

  • Does the consultant have any conflicts of interest that would prevent them from fulfilling the requirements of this solicitation?  

  • Is there proof of delivering projects on time, on budget, with minimal change orders and disputes?  

  • Were three references provided?   

  • Did the references indicate positive experiences with the consultant providing the services for which the consultant is submitting qualifications? 

• Project Team (20 pts) —

  • Was a list provided of the project staff, their responsibilities, and resumes highlighting relevant experience?  

  • Do the proposed key personnel have the necessary skills and experience in delivering projects of similar size and scope?  

  • Do the key personnel possess all necessary TN professional licenses and credentials?  

• Project understanding and technical approach (20 pts) —

  • Did the consultant demonstrate a thorough understanding of the project, including local conditions and needs? 

  • Was the consultant’s overall approach sufficient for completing the scope of work?  

  • Was a detailed description of key deliverables provided? 

• Work plan and schedule (20 pts) —

  • Did the consultant provide a project schedule and anticipated timeline for all tasks?  

  • Did the consultant present a satisfactory approach to developing and managing the project schedule? 

  • Does the Project Manager have experience leading projects of similar complexity and scope? 

Submission Requirements

• Cover Page & Cover Letter (required) —

  PART 1:

  COVER PAGE AND COVER LETTER

  All proposals shall be accompanied by one cover letter of introduction and executive summary of the  proposal that shall not exceed ten (10) consecutively numbered (1-10) pages. 

  The cover letter and executive summary shall:

  1. Briefly introduce the proposer, providing a summary of the proposer’s administration, organization and staffing, and identify the office location from which personnel performing the work will be based.
  2. Clearly state the responsible contact person’s title and contact information.
  3. Describe the proposer’s qualifications for successfully providing the services for which the proposer is submitting qualifications.
  4. Summarize the roles, responsibilities, and qualifications for proposed subconsultants.
  5. Describe the proposer’s experience in the last five (5) years in performing services of similar size and scope.
  6. Summarize the projects and services provided for the referenced organizations for which the proposer is submitting for representative projects. Proposers are advised that current or previous work for Nashville MTA or RTA is not to be used as a reference.  At least one reference must be from a transit or transportation agency for which the proposer has previously performed on call task order-based services. Proposers must provide the description of the project, the work the proposer performed, the name of the client, contact name, telephone, and email address. Proposers should verify the reference’s contact information before including the reference in the submission.  References are to be provided on Form 11 – References – included in the Forms section of the proposal submission. 
• Scope Approach (required) —

  PART 2:

  APPROACH TO SCOPE ELEMENTS

  This section should include a detailed discussion of the proposer’s approach to the scope elements for which the proposer is submitting qualifications.  Proposers should submit no more than ten (10) consecutively numbered (1-10) pages for this section. The approach should include, at minimum:

  1. Summarize the proposer’s general approach to design, development, and construction administration. 
  2. The general process the proposer will employ to ensure that sub-consultant assignments are staffed and managed efficiently; 
  3. The approach to project management and work product quality;
  4. The approach the proposer will use to ensure the Agency complies with all applicable federal, state, and local regulations;
  5. The proposer’s approach to investigating existing site conditions;
  6. The proposer’s approach to providing construction administration services;
  7. The proposer’s approach to design review and design quality control;
  8. Provide a work plan with a time line for all task;
  9. Submit a detailed deception of key deliverables provided.

   

• Project Team (required) —

  PART 3

  PROJECT TEAM

  This section, which shall be no longer than five (5) consecutively numbered (1 – 5) pages, should include a detailed discussion of the full proposal team including the relationship between subconsultants and the prime, how the team will be integrated to ensure a cohesive work product, and a representation of each team member’s qualifications.  At minimum, this section must include:

  1. A Project Team Organization Chart that identifies participating subconsultants, responsibilities, and key personnel.
  2. Resumes for Project Team Members. Note: Resumes are to be presented in an Appendix to Part 3.  Resumes must be limited to one 8 ½” x 11” page per individual and must identify the member of the proposing team with which the individual is affiliated, the length of time the individual has worked at the firm, the individual’s primary work location, and indicate if the individual has the required Tennessee professional certifications/licenses applicable to the individual’s role on the project team.  Resumes are to be submitted for only those personnel that will actually be assigned work on the contract.
  3. A detailed availability for Project Team and key personnel.
  4. A detailed explanation of the roles of subconsultants and discuss the process for overseeing and integrating subconsultants’ work into the final product; and 
• Representative Projects (required) —

  PART 4:

   

  REPRESENTATIVE PROJECTS

   

  In this section, the proposer should provide a selection of representative projects that best reflect the proposer's ability to best perform this project.  Information about representative projects should include: the owner, location, type of facility/project, description of the work the proposer (or subconsultant) performed, and the start and completion date.  Proposers should submit no more than ten (10) representative projects; each project description, including photographs, should be no more than one 8 1/2” x 11” page in length.
  

   

  Prime proposers should include only those projects for which they were the prime contractor or where they were a first-tier subcontractor providing the services for which they are submitting qualifications.

• Sample Invoice and Reports (required) —

  PART 5:

  SAMPLE INVOICE AND REPORTS

  In this section, the proposer should provide a sample invoice, sample task order tracking, and sample task order project status report.  This information is being requested in lieu of the Agency mandating an invoice and reporting format.  Proposers are advised that if selected for contract negotiation, the Agency may request changes in the proposer’s invoice and reporting formats.

• Acceptance of the Proposed Contract (required) —

  PART 6:

  ACCEPTANCE OF THE PROPOSED CONTRACT TERMS AND CONDITIONS

  This section will indicate any exceptions to the Scope of Work, general terms and conditions or other requirements listed in the Proposed Contract.

  Signature is not required on the Proposed Contract included in the  proposal; however, any exceptions or proposed changes to the terms and conditions must be submitted with the proposal submission in order to be considered. The Agency reserves the right to make changes to the Proposed Contract and to reject or accept any changes the proposer may propose. 

  In this section, the proposer must signify its acceptance of the terms and conditions of the RFQ, general terms and conditions, and proposed contract and/or must list specific items of exceptions or proposed changes for the Agency’s consideration.

  If a proposer has exceptions to the contract terms, the Scope of Work, or any other aspects of the RFQ, the proposer MUST include the exceptions in this section as track changes on the proposed contract.  Proposers are advised that the Agency will NOT consider changes to contract terms that are raised after the proposals have been evaluated.  Submissions that include statements that exceptions to contract terms and conditions will be provided if the proposer is selected for contract negotiation will be deemed non-responsive and will not be evaluated.

  If proposer accept the contract as is mark accept on the proposed contract and upload. 

• DBE UTILIZATION FORM (required) —

  Please download the below documents, complete, and upload. If this form isn't applicable mark NA and upload.

• Required Forms —

  The Agency requires proposers to complete and submit with the RFP all forms indicated in the Forms section.

  If a form is not applicable to the proposal or the proposing organization, please indicate not applicable and SUBMIT.

• Affidavit of Non-Collusion (required) —

  Please download the below documents, complete, and upload.

• Proposer's Certification of Eligibility (required) —

  Please download the below documents, complete, and upload.

• Compliance with Specifications (required) —

  Please download the below documents, complete, and upload.

• Certificate of Authority (required) —

  Please download the below documents, complete, and upload.

• Certification of Restrictions on Lobbying (required) —

  Please download the below documents, complete, and upload.

• Certification Regarding Debarment and Suspension Primary Participa (required) —

  Please download the below documents, complete, and upload.

• Certification of Lower-Tier Participants —

  Please download the below documents, complete, and upload.

• Contact Information of Similar Contracts/References (required) —

  Please download the below documents, complete, and upload.

• Affidavits (required) —

  Please download the below documents, complete, and upload.

• Notice to Proposer (required) —

  Please download the below documents, complete, and upload.

• Subcontractor Information (required) —

  Please download the below documents, complete, and upload.

• Copies of Insurance Certifications and Permits (required) —

  Please upload copies of your Insurance Certifications and any Permits that are required here.

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Description of Services and/or Products (required) —

  Enter a short description of the services and/or products that are being requested.

• Will this be awarded based on lowest cost? (required)
• Will an Evaluation Committee be reviewing results? (required)
• Evaluation Committee Members (Optional) —

  Please enter the Names and E-mail Addresses for all the members of your Evaluation Committee.

• Contract Term (required) —

  Enter the length of the contract term for your solicitation.

  Example: five (5) years

• Insurance Requirements (required)
• Agencies participating in the project: (required)
• Funding Source - 1 (required)
• Check all that apply: (required)

Questions & Answers