Downtown Holiday Decor

The City of Gainesville seeks a qualified contractor to design, furnish, install, maintain, and remove seasonal holiday lighting and décor within the downtown service area. The intent is to create a cohesive and visually appealing holiday atmosphere that enhances the downtown experience for residents, visitors, and businesses during the holiday season. All work shall be performed in accordance with industry standards, applicable codes, and city requirements.

Background

Gainesville is the largest city and also the county seat of Alachua County. It serves as the cultural, educational and commercial center for the north central Florida region.

The city provides a full range of municipal services, including police and fire protection; comprehensive land use planning and zoning services; code enforcement and neighborhood improvement; streets and drainage construction and maintenance; traffic engineering services; refuse and recycling services through a franchised operator; recreation and parks; cultural and nature services; and necessary administrative services to support these activities.  Additionally, the city owns a regional transit system, a municipal airport, a 72-par championship golf course and a utility.

Gainesville is home to Florida's largest and oldest university, and is one of the State’s centers for education, medicine, cultural events and athletics. The University of Florida and UF Health Hospital at UF are the leading employers in Gainesville and provide jobs for many residents of surrounding counties. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban "forest," Gainesville is one of the most attractive cities in Florida.

Project Details

• Reference ID: GCRA-260039-AF
• Department: GG_Financial Services: Purchasing & Contracts
• Department Head: Todd Tuzzolino (Manager)

Important Dates

• Questions Due: 2026-06-22T16:00:00.000Z

Evaluation Criteria

• Technical Qualifications Evaluation (100 pts) —
  1. Ability of Professional Personnel = 55 points maximum
  2. Capability to Meet Time and Budget Requirements: = 45 points maximum

  Categories and points may be modified, with Procurement review and approval, prior to the solicitation posting.

• Written Proposal Evaluation (100 pts) —
  1. Understanding Of Project Scope of Work  = 30 points maximum
  2. Project Approach = 30 points maximum
  3. Project Manager = 15 points maximum
  4. Project Team = 15 points maximum
  5. Project Schedule = 5 points
  6. Proposal Organization = 5 points maximum

  Categories and points may be modified, with Procurement review and approval, prior to the solicitation posting.

• PRICE (100 pts) —

  Price shall be awarded points based on percentage determined by the department. All other bids shall be awarded points pursuant to their price as a percentage to the low bid. Purchasing will calculate and apply points for price. Categories and points may be modified, with Procurement review and approval, prior to the solicitation posting.

• Presentation/Interview Evaluation (100 pts) —

  For some solicitations, top ranked firms may be invited to deliver a presentation or participate in an interview that will give each company the opportunity to discuss their proposal with the evaluators.

  Similar to the Written and Technical evaluations, the evaluation phase will include:

  A. Understanding of Project Scope of Work = 40 points maximum

  B. Responsiveness to Questions = 15 points maximum

  C. Project Team = 25 points maximum

  D. Project Manager = 20 points maximum

  Categories and points may be modified, with Procurement review and approval, prior to the solicitation posting.

Submission Requirements

• RESPONDENT VERIFICATION (required) —

  DOWNLOAD THE BELOW DOCUMENT, COMPLETE AND UPLOAD HERE.

  I hereby propose to provide the goods/services requested in this Solicitation. I agree to hold pricing for at least 60 calendar days from the Solicitation due date. I agree that CITY’s terms and conditions herein take precedence over any conflicting terms and conditions submitted for CITY’s consideration, and agree to abide by all conditions of this Solicitation.

  I certify that all information contained in this Response is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to execute and submit this Response on behalf of the organization as its agent and that the organization is ready, willing and able to perform if awarded.

• LOCAL PREFERENCE (required) —

  To claim "Local Preference" a bidder must have a valid occupational license (business permit) issued by the City of Gainesville, Florida at least six months prior to bid or proposal opening date and have a physical business address located within the corporate limits of the City of Gainesville, Florida.

• UPLOAD PROPOSAL RESPONSE HERE (required) —

  Please upload your company's proposal for this solicitation here.

• DRUG-FREE WORKPLACE CERTIFICATION FORM (required) —

  DOWNLOAD THE BELOW DOCUMENT, COMPLETE AND UPLOAD HERE.

   

  Whenever two or more bids which are equal with respect to price, quality, and service are received in accordance with Section 287.087, Florida Statutes, preference shall be given to respondents that certify that they have a drug-free workplace.

• CONSOLIDATED STATE LAW AFFIDAVIT (required) —

  Please download the below documents, complete, notarize and upload.

• REFERENCES (required) —

  DOWNLOAD THE BELOW DOCUMENT, COMPLETE AND UPLOAD HERE.

• IS PROPOSER CLAIMING A PUBLIC RECORD EXEMPTION FOR TRADE SECRETS OR CONFIDENTIAL INFORMATION IN SUBMITTAL? (required)
• NO RESPONSE SURVEY —

   

  If you are not bidding, please complete and return the attached form so that we may learn from your comments to improve our solicitations. 

• Will there be a site visit? (required)
• Insert Meeting Details
• Is this project using Specialty Funding? (required)
• Is Local Preference applicable to this solicitation? (required)
• Investigation of Wrongdoings (required) —

  Is the investigation of alleged wrongdoings applicable to this solicitation? 

• Do any of the following pricing variables apply to your soliciation? (required) —

  Select all that apply