SLED Opportunity · FLORIDA · CITY OF HIALEAH, FL
AI Summary
The City of Hialeah seeks FAA-certified drone operators for vertical pressure washing of 35 concrete light pole columns at Babcock Park. Services include specialized drone equipment, biodegradable cleaning, and safety controls. Quotes must itemize costs and provide proof of certification and insurance. Project includes site safety, environmental compliance, and workmanship guarantees.
The City of Hialeah is seeking quotes from qualified, licensed, and FAA-certified commercial drone operators to provide turnkey vertical pressure-washing and soft-wash remediation services for thirty-five (35) squared concrete light pole columns at Babcock Park. The project spans multiple park zones, with columns ranging in height from 30 to 80 feet, including a subset of 15 unverified columns that require mandatory vendor field verification. The selected contractor will be responsible for providing all specialized Unmanned Aircraft Systems (UAS) equipment, biodegradable cleaning solutions, rigorous pedestrian perimeters, and safety controls required to thoroughly remove biological growth and atmospheric staining without damaging the concrete structures or internal utility components. To ensure a clear evaluation, respondents are required to submit structured quotes that itemize mobilization, tiered height-based washing rates, and an as-needed spot remediation allowance, along with valid proof of FAA Part 107 licensing and specialized drone liability insurance.
The City of Hialeah is seeking quotes from qualified, licensed, and FAA-certified drone pressure-washing operators to furnish all specialized tethered/untethered drone equipment, labor, safety controls, cleaning solutions, and supervision necessary to thoroughly clean and remove mildew, algae, dirt, and atmospheric staining from the squared concrete light pole columns located at the designated municipal park.
Federal, State, County and City laws, ordinances, codes, rules, and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the Bidder will in no way be a cause for relief from responsibility.
The individual executing this Bid on behalf of the Company warrants to the City that the Company is a Florida corporation duly constituted and authorized to do business in the State of Florida, is in good standing, and that Company possesses all of the required licenses and certificates of competency required by the State of Florida and the County of Miami-Dade to provide the goods or perform the services herein described.
The Risk Management Department has developed the following minimum insurance requirements to protect the City of Hialeah to the maximum extent feasible against any and all claims that could significantly affect the city's ability to continue to fulfill its obligations and responsibilities to the taxpayers and the public.
Consequently, prior to award and in any event prior to commencing work, the Contractor shall procure and provide the City with evidence of insurance coverage as required herein and name the City as an Additional Insured on a primary and non-contributory basis. The Contractor shall secure and maintain, at its own expense, and keep in effect during the full period of the contract, a policy or policies of insurance, and must submit these documents to the Risk Management Department for review and approval. All City solicitation and contract documents shall include insurance provisions approved by the Risk Management Department.
The following insurance requirements are subject to change:
In the event that insufficient funds are appropriated and budgeted or funding is otherwise unavailable in any fiscal period for this Agreement, then the City, shall have the unqualified right to terminate the Work Order(s), Purchase Order(s), Notice(s) to Proceed, any similar document and/ or Agreement upon written notice to the Vendor, without any penalty, recourse against, or expenses to the City. No guarantee, warranty, or representation is made that any particular work or any project(s) will be assigned to any Vendor(s).
The Contractor shall maintain, at its own cost and expense, the following types and amounts of insurance with insurers with a rating of “A-" "X" or better according to the A.M. Best rating guide as a minimum standard. The insurers providing coverage must be approved by the State of Florida and hold all of the required licenses in good standing to conduct business within the State of Florida. In addition, they must be acceptable to the City of Hialeah Risk Management Department.
TYPE OF COVERAGE & LIMIT OF LIABILITY REQUIREMENT
Workers' Compensation and Employers Liability Insurance covering all employees, subcontractors, and/or volunteers of the Contractor and/or Vendor engaged in the performance of the scope of work associated with this contract and/or agreement. The minimum limits of liability shall be in accordance with applicable state and/or federal laws that may apply to Workers' Compensation insurance, with the following limits:
A. Workers' Compensation - Coverage A Statutory Limits (State of Florida or Federal Act)
Commercial General Liability Insurance written on an occurrence basis including, but not limited to; Coverage for premises operations, Independent Contractors (O.C.P), elevators, supervision exclusion deleted, products and completed operations, personal & advertising injury, bodily injury and property damage liabilities with limits of liability no less than:
A. Per Occurrence Limit - $1,000,000
B. General aggregate for bodily injury and property damage combined each occurrence - $2,000,000
Business Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the performance of work under this Contract, with a combined single limit of liability for bodily injury and property damage of not less than:
A. Combined Single Limit (Each Accident) - $1,000,000
Subcontractor Provider Insurance
A. $1,000,000 General Liability
B. Statutory Limits for workers compensation
C. $1,000,000 Automobile Liability
MINIMUM COVERAGE FORM (SHALL BE AT LEAST AS BROAD AS):
Workers Compensation The standard form approved by the State of Jurisdiction.
Commercial General Liability ISO (Insurance Services Office, Inc.) Commercial General Liability coverage ("occurrence" Form CG 0001) or its equivalent. "Claims made" form is unacceptable except for professional or environmental liability coverage.
Commercial Auto Liability ISO (Insurance Services Office, Inc.) Commercial Auto Liability coverage (form CA 0001) or its equivalent.
Property Insurance As a minimum standard, the ISO (Insurance Services Office, Inc.) CP 0010 – Building and Personal Property Form along with the CP 1030 - Special Perils Coverage Form or their equivalents must be used.
REQUIRED ENDORSEMENTS
The following endorsements with City approved language
A. Additional insured status provided on a primary and non-contributory basis for general and auto liability.
B. Waiver of Subrogation for all applicable coverages: general, auto liability and workers compensation
C. Notices of Cancellation/Non-renewal/Material Changes must be sent directly to the City of Hialeah by the Insurance Company. The City only requires the same statutory notice that an insurance company must provide to the insured, however, this Notice may not be less than Thirty (30) Days, except a Ten (10) Day Notice of cancellation is acceptable for non-payment of premium. Notices of Cancellation, Non-renewal, or Material Change must be provided to the following address:
CITY OF HIALEAH
RISK MANAGEMENT DEPARTMENT 501 PALM AVE, 3rd FLOOR
HIALEAH, FL 33010
All policies shall contain a “severability of interest” or “cross liability” clause without obligation for premium payment of the City.
The City of Hialeah shall be named as a Loss Payee Endorsement for Builder’s Risk / Installation Floater.
HOW TO EVIDENCE COVERAGE TO THE CITY
The following documents must be provided to the City;
A. A Certificate of Insurance containing the following information:
A copy of each endorsement that is required by the City.
All Certificates of Insurance must be signed by a person authorized by that insurer to bind or amend coverage on its behalf.
The City reserves the right to require a complete copy of any insurance policies required by the City. Should the City invoke this right, the policy must be provided directly to the City by the insurance agent or insurance company.
The city reserves the right to require additional insurance requirements at any time during the course of the contract.
The City of Hialeah requires business entities to complete and file a registration application before doing business with the City. Bidders need not register with the City to present a Bid; however, the selected Bidder(s) must register before the award of a contract because the failure to register may result in the rejection of the Bid. To register, contact the Purchasing Division at (305) 883-5865. It is the responsibility of the business entity to update and renew its application concerning any changes, such as new address, new email, new officers, official name change, telephone number, etc. during the performance of any agreement obtained as a result of this Invitation for Bid or other competitive solicitation.
Any Bidder, or any of its suppliers, subcontractors, or consultants who shall provide goods and services and, or materials that are intended to benefit the City, shall not be a convicted vendor or included on the discriminatory vendor list. If the Bidder or any affiliate of the Bidder has been convicted of a public entity crime or has been placed on the discriminatory vendor list, a period longer than 36 months must have passed since that person was placed on the convicted vendor or discriminatory vendor list. The Bidder further understands and accepts that any contract issued as a result of this Invitation for Bid shall be either voidable or subject to immediate termination by the City. In the event, there is any misrepresentation or lack of compliance with the mandates of Section 287.133, Public Entity Crimes”, Section 287.134 “Discrimination” , etc., Section 287.1346, ”Provision of commodities produced by forced labor”, Section 287.135”Prohibition against contracting with scrutinized companies” , Section 287.1351 “suspended vendors, state contracts” here made applicable to City contracts, Section 287.137 “Antitrust violations , etc.” ; and Section 287.138, “Contracting with entities of foreign countries of concern prohibited” respectively, Florida Statutes, as amended . The City in the event in such termination, shall not incur any liability or cost to the Bidder for any goods, services, and/or materials furnished.
To be deemed responsive for this spot quote, the vendor must submit:
Proof of active FAA Part 107 Remote Pilot Certification for all drone operators on-site.
Proof of specialized UAS (Unmanned Aircraft Systems) / Drone Liability Insurance in addition to standard General Liability and Workers' Compensation.
A brief list of at least three (3) comparable commercial or municipal vertical soft-wash/pressure-washing projects completed via drone technology.
Resolution of protests will be processed by the City pursuant to Section 2-815.1 of the City of Hialeah Code. Any protests must be timely filed and comply with all requirements of Section 2-815.1 of the City of Hialeah Code.
Cost of Preparation & Administration
The Respondent assumes all costs associated with preparing the quote.
Upon award, the Contractor shall report directly to the designated City Project Manager.
All books and records related to the work shall be retained for three (3) years and remain open to City audit.
Scope Modifications
Any variation, addition, or extra remediation exceeding the original cleaning scope must be pre-approved in writing via a City change order.
Site Safety & Public Protection
The Contractor assumes total responsibility for work site safety, pedestrian control, and asset protection.
The Contractor shall deploy proper physical barricades, caution tape, and ground spotters to isolate active drone operations from park patrons.
The Contractor is 100% financially responsible for any damage inflicted on public or private municipal property during flight and washing operations.
Compliance & Personnel
The Contractor and its personnel shall comply with all applicable local, state, and federal codes, including FAA regulations.
All personnel must be competent and orderly; the City reserves the right to demand the immediate removal of any careless or objectionable worker.
Use of subcontractors will not be allowed for this project.
Workmanship Guarantee & Inspection
The City shall inspect the columns upon notification of completion prior to authorizing payment.
Any inadequate cleaning must be re-executed at zero additional cost to the City.
Default & Termination
If the Contractor fails to perform to specifications or take corrective action within forty-eight (48) hours of notice, the City reserves the right to declare default.
The contract may also be terminated for default or for convenience, pursuant to standard municipal terms.
By submitting this Bid, Bidder certifies that this offer is made without prior understanding, agreement, or connection with any corporation, firm or person submitting an offer for the same materials, services, supplies, or equipment and is in all respects fair and without collusion or fraud.
No premiums, rebates or gratuities are permitted, either with, before to or after any delivery of material or provision of services. Any violation of this provision may result in the Contract cancellation, return of materials or discontinuation of services and the possible removal from the vendor Bid list(s). Bid tampering as defined by Section 838.22, Fla. Stat. will result in Contract cancellation, along with other remedies provided by law.
The City reserves the right and the ability to consider, at its discretion, approvals of any substitutions for assigned personnel proposed for this project. Substitutions may be allowed for staff turnover, sickness or other emergency situations.
As provided specifically in Section 119.071 (1) (b), Florida Statutes, Bids become “public records” and shall be subject to public disclosure consistent with Chapter 119, Florida Statutes. Bidders shall invoke the exemptions to disclosure provided by law, in the Bid, by providing the specific statutory authority for the claimed exemption, identifying the data or other materials to be protected, and stating the reasons why such exclusion from public disclosure is necessary.
The Bidder shall comply with the Public Records Laws, including but not limited to: (1) keeping and maintaining all public records that ordinarily and necessarily would be required by the City in order to perform the service; (2) providing the public with access to public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law; (3) ensuring that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (4) meeting all requirements for retaining public records and transferring, at no cost, to the City all public records in possession of the Contractor upon termination of the Contract and destroying any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements upon such transfer. In addition, all records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. Failure to meet any of these provisions or to comply with Florida’s Public Records Laws as applicable shall be a material breach of this Agreement and shall be enforced by the terms and conditions of the Agreement.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, THE CONTRACTOR SHOULD CONTACT THE CITY’S CUSTODIAN OF PUBLIC RECORDS: THE CITY CLERK, BY TELEPHONE (305/883-5820), E-MAIL (CityClerk@hialeahfl.gov), OR MAIL (CITY OF HIALEAH, OFFICE OF THE CITY CLERK, 501 PALM AVENUE, 3RD FLOOR, HIALEAH, FLORIDA 33010).
The Vendor shall not submit any information in response to this Solicitation which the Vendor considers to be a trade secret, proprietary or confidential information. The submission of any information to the City in connection with this solicitation shall be deemed conclusively to be a waiver of any trade secret or other protection, which would otherwise be available to the Vendor. In the event the Vendor submits information to the City in violation of this restriction, either inadvertently or intentionally, and clearly identifies that the information in the submittal as protected or confidential, the City may, in its’ sole discretion, either (a) communicate with the Vendor in writing in an effort to obtain the Vendor’s written withdrawal of the confidentiality restriction or (b) endeavor to redact and return that information to the Vendor as quickly as possible, or ( c) take no action , and, if appropriate, evaluate the balance of the submittal. Under no circumstances shall the City request the withdrawal of the confidentiality restriction if such decision, solely based on the City’s discretion, would offer the Vendor a competitive advantage over other Vendors. The redaction or return of information pursuant to this clause may render a submittal non-responsive.
Any Governmental, not-for-profit or quasi-governmental entity in the State of Florida, may avail itself of this contract and purchase any and all goods and/or services specified herein from the Successful vendor(s) at the contract prices(s) established herein, upon mutual agreement between the Successful vendor(s) and any of the above-listed entities.
Each governmental, not-for-profit, or quasi-governmental entity which uses a contract(s) resulting here from, will establish its own contract, place its own orders, issue its own purchase orders, be invoiced there from, and make its own payments, determine shipping terms and issue its own exemption certificates as required by the Successful Vendor(s).
The Successful Vendor shall at all-time take precautions to avoid any damage or loss property of the City, and shall replace and repair to the City’s satisfaction any loss or damage at Vendor’s expense. Vendor shall adhere at all times to all safety concerns regarding employees and visitors to the facility(s).
Precautions shall be exercised at all times for the protection of persons and property. All Vendors and Sub-Vendors shall conform to all OSHA, State, and County regulations while performing under the Terms and Conditions of this contract. Any fines levied by the above- mentioned authorities because of inadequacies to comply with these requirements shall be borne solely by the Vendor responsible for same.
The City of Hialeah complies with Florida Statutes 218.70—218.79, The Local Government Prompt Payment Act. Prompt payment is made within forty-five (45) days of the date on which proper invoicing is received for goods and services and within twenty-five (25) business days from proper invoicing for construction work.
The laws of the State of Florida shall govern this IFB and the contract between the City of Hialeah and the successful Bidder. Any action or proceeding including, without limitation, dispute resolution, concerning this IFB or the Agreement shall be brought exclusively in the State or Federal Courts in and for Miami-Dade County, Florida. Each party shall bear their own attorney’s fees.
The City of Hialeah through the Purchasing Division will issue a Purchase Order Number to the awarded Vendor, following approval by the City Council and executed Contract.
Neither the Successful Vendor(s) nor any of his/her employees shall perform any work or deliver any goods unless a change order or purchase order is issued and received by the Vendor.
Any work that commences prior to and will extend beyond the expiration date of the current contract period shall, unless terminated by written agreement by the City, will continue until completion at the same prices, terms, and conditions.
Successful Bidder shall E-Verify the employment status of all employees and subcontractors to the extent required by federal, state, and local laws, rules, and regulations. The City shall consider the employment by any Successful Bidder of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If the Successful Bidder knowingly employs unauthorized aliens, such violation shall be cause for termination of the Contract. Furthermore, the Successful Bidder agrees to utilize the U.S. Agency of Homeland Security’s E-Verify System, https://everify.uscis.gov/emp, to verify the employment eligibility of all employees during the term of this Contract. The Successful Bidder shall also include a requirement in subcontracts that the subcontractor shall also utilize the E-Verify System to verify the employment eligibility of all employees of the subcontractor during the term of this Contract. A sample E-Verify affidavit to be submitted to the City is attached.
By entering into this Contract, the Contractor and its Subcontractors are jointly and severally obligated to comply with the provisions of Section 448.095, Florida Statutes, as amended, titled “Employment Eligibility.” The Contractor affirms that (a) it has registered and uses the U.S. Department of Homeland Security’s E-Verify system to verify the work authorization status of all new employees of the Contractor; (b) it has required all Subcontractors to this Contract to register and use the E-Verify system to verify the work authorization status of all new employees of the Subcontractor; (c) it has an affidavit from all Subcontractors to this Contract attesting that the Subcontractor does not employ, contract with, or subcontract with, unauthorized aliens; and (d) it shall maintain copies of any such affidavits for duration of the Contract. Registration information is available at: (http://www.uscis.gov/e-verify).
If City has a good faith belief that Contractor has knowingly violated Section 448.09(1), Florida Statutes, then City shall terminate this contract in accordance with Section 448.095(5)(c), Florida Statutes. In the event of such termination, the Contractor agrees and acknowledges that it may not be awarded a public contract for at least one (1) year from the date of such termination and that Contractor shall be liable for any additional costs incurred by the City because of such termination.
In addition, if City has a good faith belief that a Subcontractor has knowingly violated any provisions of Sections 448.09(1) or 448.095, Florida Statutes, but Contractor has otherwise complied with its requirements under those statutes, then Contractor agrees that it shall terminate its contract with the Subcontractor upon receipt of notice from the County of such violation by Subcontractor in accordance with Section 448.095(5)(c), Florida Statutes.
Any challenge to termination under this provision must be filed in the Circuit or County Court by the City, Contractor, or Subcontractor no later than twenty (20) calendar days after the date of contract termination.
All Bidders, their agents, and proposed sub-consultants or subcontractors, are hereby placed on notice that neither the City Council members, any evaluation committee members, employees of the City or employees of any other project sponsoring agencies shall be lobbied either individually or collectively regarding this Invitation for Bid. Bidders, their agents, and proposed sub-consultants or subcontractors are hereby placed on notice that they are prohibited from contacting any of these individuals for any purpose relating to the Invitation for Bid (e.g., general information, meetings of introduction, meals, etc.). Any Bid submitted by a Bidder, its agents, and potential subconsultants or subcontractors who violate these guidelines will not be considered for review. The Purchasing Division Director (identified on the cover page of this Invitation for Bid) shall be the only point of contact for questions and/or clarifications concerning the Invitation for Bid, the selection process, and the negotiation and award procedures.
The Bidder (Contractor) will be required to indemnify, defend, ( at its own cost and expense) save and hold harmless the City, its officials and employees, in the Agreement in the manner provided herein: for itself, and for its officers, directors, employees, subcontractors, subconsultants, agents, representatives, successors, assigns, affiliates, subsidiaries, and any other individual or entity who may attempt to sue or be sued on the Bidder/Contractor’s behalf, the Bidder hereby unequivocally agrees to protect, defend, indemnify, forever discharge, release, waive, save and hold harmless the City, its officers, whether elected or appointed, directors, employees, attorneys, contractors, agents, representatives, and all other persons, entities, organizations and corporations affiliated therewith ( all of whom collectively constitute the “City’s Released Parties"), from and against any and all claims, suits, causes of action, actions, damages, losses, liabilities, costs or expenses, including, without limitation, court costs and attorney’s fees at all level of proceedings (including trial and appellate levels), and from any judgments, orders or decrees entered thereon or resulting therefrom, for any personal injury, loss of life, damage to property, claim for patents. Royalties or intellectual property rights, or any other liability, loss, cost or expense of whatever kind and premised on whatsoever theory of liability (all of which collectively constitute “Claims”), due to its negligent acts or omissions, arising out of, resulting from, relating to, incidental to, or in any way connected to the work agreed to or performed by the Bidder/ Contractor under the Agreement. The obligation of the Bidder/ Contractor under this Section is absolute and unconditional; to the extent allowed by applicable law or not otherwise prohibited, it is not conditioned in any way on any attempt by a City’s Released Parties to collect from an insurer any amount under a liability insurance policy, and is not subject to any set-off, defense, offset, deduction, crossclaim or, counterclaim that the Bidder/ Contractor might have against the City’s Released Parties.
If a City’s Released Parties request that the Bidder/ Contractor defend it with respect to any legal proceeding for which the City’s Released Parties are entitled to indemnification, the City’s Released Parties may participate in the defense at the Bidder/ Contractor’s sole cost and expense. The Bidder/ Contractor shall advance or promptly reimburse to a City’s Released Parties any and all costs and expenses incurred by the City’s Released Parties in connection with investigating, preparing to defend, settling, or defending any legal proceeding for which the City’s Released Parties are entitled to indemnification under this Section, whether or not the City’s Released Parties is a party or potential party to it. This Section shall survive the cancellation or expiration of this Agreement. This Section will be interpreted to comply with Sections 725.06 and/or 725.08, Fla. Stat., as and if applicable. If any sentence or Section is judicially declared to be invalid it shall be severable and independent from the remainder of the Section which will continue in operative force and effect.
Bidder affirms that it does not meet any of the criteria listed in Section 287.138 (2) (a) ---(c), Florida Statutes.
Bidder affirms that it does not use coercion for labor of services or engage in human trafficking for labor it uses it uses as defined and set forth in 787.06, F.S.
Bidder, if Bidder is defined as a common carrier or contracted carrier as defined and set forth in Florida Statutes (F.S.) Section 908.111 , will affirm in conformity with Florida Statutes Section 92.525, that the bidder ( if a common carrier or contracted carrier) that it is not willfully providing and will not will not willfully provide any service of transporting a person into this state or the United States, knowing that the person is an illegal alien , except to facilitate the detention, removal, or departure of the person who is an illegal alien from this state or the United States. The City will be in compliance with this Statute upon its receipt of the required affidavit (attestation) from the bidder who is a common carrier or contracted carrier, if applicable. Any City issued contract, purchase order or similar Agreement will be canceled if the common carrier or contracted carrier is found to be in violation of this attestation.
All terms, conditions and provisions of this Purchase Order will be deemed as being incorporated by reference in any Contract, Agreement or similar document issued by the City to the Bidder and/or entered into between the Bidder and the City.
All goods, supplies, equipment, furnishings and the like purchased by the City fall be shipped by the Bidder free on board (“FOB”) destination to the location specified by the City in Hialeah, FL. The Bidder retains responsibility until the goods reach the City’s location.
Other unspecified purchasing matters and interpretations relating to this Purchase Order not addressed in this document will be determined, as practicable, in the reasonable discretion of the Purchasing Director or the Director’s designee in the Purchasing Division.
Furnish proof of the following:
• Active FAA Part 107 Remote Pilot Certification for all drone operators on-site.
The Respondent certifies that this Response and price proposal are submitted in accordance with the solicitation specifications and conditions governing this Solicitation. By submitting a response to this solicitation, the Respondent explicitly agrees to honor all pricing and terms for a period of sixty (60) calendar days from the date of the Solicitation opening.
This confirmation constitutes the unequivocal, irrevocable offer of the Respondent to be bound by the terms of its Response and price proposal. The Respondent further certifies that they will accept any award(s) made to them as a result of this Solicitation during this 60-day period.
Q (Budget): What is the proposed budget for this project?
A: We don’t have a specific budget for this project.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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