DRY, FROZEN AND REFRIGERATED FOOD

Board of Education of the Fontana Unified School District will receive sealed proposals for DRY, FROZEN AND REFRIGERATED FOOD, under RFP No. 26/27-0002 in accordance with the attached specifications, through the Procurement Portal at https://procurement.opengov.com/portal/fusd , no later than 2:00 pm on Wednesday, June 24, 2026.

Project Details

• Reference ID: 26/27-0002
• Department: Purchasing Department
• Department Head: Shamica R. Nance (Sr. Director of Purchasing, Warehouse, and Mail Services)

Important Dates

• Questions Due: 2026-06-15T21:00:00.000Z

Evaluation Criteria

• Price Proposal (40 pts) —
  Evaluated based on overall cost competitiveness, including total bid price and value for money. Commodity will be favored.
• Specification Compliance (20 pts) —
  Assessed on how well the proposal meets all required specifications and includes complete, accurate documentation.
• Experience, Past Performance & Reliability (25 pts) —
  Evaluated based on the vendor’s track record, relevant experience, and history of dependable performance.
• Delivery & Service Capabilities (15 pts) —
  Measured by the vendor’s ability to meet delivery timelines and provide effective ongoing support and service.

Submission Requirements

• CERTIFICATIONS & DECLARATIONS TO BE SUBMITTED WITH PROPOSAL —

  Please download the below documents, complete, and upload.

• Non-Collusion Declaration (required)
• Buy American Certification (required)
• Certificate of Independent Price Determination (required)
• Equal Opportunity Employment Certification (required)
• Certification Regarding Lobbying (required)
• Clean Air & Water Act (required)
• Contractor’s Certificate Regarding Workers Compensation (required)
• EDGAR Certification Form (required)
• Iran Contracting Act (required)
• Suspension and Debarment Certification (required)
• Prohibition on Poultry or Seafood Products Imported from the People's Republic of China Vendor Certification Form* (required)
• W9 Form (upload page 1) (required)
• PROVIDE OWN DOCUMENTATION FOR THE FOLLOWING:
• Specification Sheets (required) —

  Must provide a Product Information Sheet for each item bid on. This sheet must include the following details:

  • Nutrition Facts Label
  • Product Description
  • Ingredients
  • Product Information: Including item code, cut specifications, and shelf life
  • Storage Requirements
  • Date Code Format
  • Packaging Information
  • Labeling Information
  • Product Attributes
  • State and Country of Origin
  This information is required for all items in your bid to ensure compliance with our standards.

• Product Formulation Statements (PFS) (required) —

  Please download, complete, and upload the documents listed below. You may also upload your own equivalent document if preferred.

  *Sample of completed documents can be found in the "Attachments" section of this solicitation. 

• Business License (required) —

  Upload a copy of your Business License.

• Health Permit (required) —

  Upload copy of current Health Permit.

• Health Inspection Report (required) —

  Provide a copy of your most recent health inspection report.

• Hazard Analysis Critical Control Point (required) —

  Provide a copy of your company's Hazard Analysis Critical Control Point (HACCP) plan or equivalent certification. 

  Proof of regular voluntary audits by a third-party inspector is required – copies from the previous three (3) years must be included with this bid submission.

• Product Recall (required) —

  Provide a copy of your product recall procedures.

• Food Security and Safety Program, including Pest Control Policy (required) —

  Upload your Food Security and Safety Program, including Pest Control Policy.

• Small Business, Minority-Owned, Woman Owned, and Disabled Veteran Business Verification —

  If applicable, upload Small Business, Minority-Owned, Woman-Owned, and Disabled Veteran Business Verification. 

• CONTRACT FORMS TO BE SUBMITTED BY VENDOR AFTER AWARD ON CONTRACT —

  For reference only, no need to submit at this time. 

• Sample Purchase Agreement Form
• Contractor’s Certificate Regarding Drug-Free Workplace
• Contractor’s Certificate Regarding Alcohol & Tobacco
• Criminal Background Investigation - Fingerprinting Certification
• VENDOR QUESTIONNAIRE —

  Please complete this qualifying criteria questionnaire.

• General Company and Contact Information (required) —

  Provide the following information:

  General Company Information:
  Company Name:
  Business Address:
  City, State, Zip Code:
  Website:

  Primary Contact Person:
  Name:
  Title:
  Phone:
  Email:

  Years in Business:
  Tax Identification Number (EIN):

• Do you have an online ordering system? (required)
• What is your order confirmation process? (required)
• What is the lead time you require for orders that ensures a 99.5% fill rate? (required)
• What is your company's "fill rate" to your customers? Please explain how you calculate this fill rate. What provisions does your firm take to achieve a high level of execution? (required)
• How late can add-ons be added to next day delivery? Is there a limit on the number of items that can be added on? (required)
• How do you plan to work with the district to set up a delivery schedule? (required)
• Please describe your method of delivery. How do you ensure food safety and quality are maintained?
• How do your delivery drivers provide company identification upon delivery? (required)
• What is your procedure for notifying customers of shortages and/or late deliveries? (required)
• Please describe the reports that you make available to your customers (e.g. monthly usage, data analysis, business intelligence, etc.). How are customers able to access these reports? (required)
• Describe how your company complies with the Buy American provision, including which items are non-domestic (if any) and what type of data you provide to inform the district of the total dollars spent with your company on non-domestic versus domestic foods annually/ (required)
• What is your procedure for notifying customers of a product recall? (required)
• What procedures do you have in place to fill emergency orders? (required)
• How many years has your company been in the food service distribution business? (required)
• Which school districts with student populations greater than 20,000 does your company currently serve in Los Angeles County, Orange County, Riverside County, San Bernardino or San Diego County, CA? (required)
• Has your firm breached a distribution contract with a public agency mid-year within the last 18 months? If so, please explain. (required)
• Has your firm been replaced due to breach of a contract with a public agency during the last 18 months? If so, explain. (required)
• REFERENCES —

  List a minimum of three (3) references with similar type of goods and services to another school district, or public agency, at the similar size and scope as Fontana Unified School District in the last five (5) years.

  Copy & paste this template (or include data) for each Reference response: 
  Name of Reference:   
  Company Address:    
  Contract Person Name, Title: 
  Email, Phone Number:          

  Scope of Work/Product:        
  Contract Effective Dates:      
  Contract Total Dollar Amount:

• Reference 1:  (required)
• Reference 2:  (required)
• Reference 3:  (required)
• Reference 4: 
• Reference 5: 
• Certification of RFP Review & Authorized (required) —

  I certify that I have read Request for Proposal and the instructions for submitting an RFP. I further certify that I must submit firm’s Proposal in response to this request via OpenGov Procurement and that I am authorized to commit the firm to the Proposal submitted.

  In submitting this Proposal, the undersigned Vendor acknowledges receipt of all Addenda issued by or on behalf of the District, as set forth below. The Vendor confirms that this Proposal incorporates and is inclusive of, all items or other matters contained in all

  The undersigned hereby proposes and agrees to furnish and deliver the goods or services as quoted in accordance with the terms, conditions, specifications, and prices herein quoted.

• Provide Publication Dates (required) —

  Example: 10/1/24 and 10/7/24

• What is the Term of Contract? (required) —

  This is also referred to as the Period of Contract.

  Example: January 1, 2026 through June 30, 2026 
  or Example: January 1, 2026, or date of award, through June 30, 2026 

• Food Products in RFP —

  Example: dairy and juice 

• Will Samples be requested? (required)
• Food Samples Due —

  Enter Date: Proposers are hereby notified to have samples ready and submitted for prompt evaluation on, May 29, 2025 @ 10:00 a.m.

• Food Samples delivered to: (required) —

  Example: District Food Service Production Kitchen, at Summit High School, Room H-103, 15551 Summit Ave, Fontana, CA 92336 (default)

• Tentative interview dates (required) —

  If it is decided to conduct interviews the tentative dates are between _________.

• Prices must remain firm until _______________. (required) —

  Example: July 1, 2024

• Years for multi-year renewals/extensions (if applicable) —

  After the Initial Term of the contract and subject to the provisions of pricing terms of the contract, this proposal may be extended (in the District’s sole discretion) for ____ (_) additional years, not to exceed ____ (_) years total
  Example: for up to two (2) additional years, in one (1) year increments
  or Example: for two (2) additional years, not to exceed three (3) years total
  or Example: for four (4) additional years, not to exceed five (5) years total