Emergency Debris Monitoring Services

Cecil County Maryland, is requesting proposals from interested & qualified firms to assist in providing debris monitoring services and ensuring compliance with the Federal Emergency Management Administration (FEMA) Public Assistance Debris Monitoring Guide, which is incorporated by reference and any other Federal requirements (including but not limited to Federal Highway Administration (FHWA) and Occupational Safety and Health Administration (OSHA). No emergency debris removal services will be required within the statement of work of this RFP.

Project Details

• Reference ID: RFP 27-009
• Department: Department of Emergency Services
• Department Head: Patrick Campbell (Director)

Important Dates

• Questions Due: 2026-04-16T19:00:00.000Z

Evaluation Criteria

• Qualifications/Experience (25 pts)
• Technical Approach (35 pts)
• Submission Documents (10 pts)
• Proposal Cost (31 pts)

Submission Requirements

• Upload Technical Proposal (required) —

  Upload technical proposal only. 

  DO NOT INCLUDE ANY PRICING!

• Upload Price Proposal (required) —

  Please download the below documents, complete, and upload.

• A Copy of Certificate of Status from Maryland Department of Assessments and Taxation (required)
• Business in Maryland (required) —

  When was your company authorized to do business in the State of Maryland?

• A copy of current business license for State of Maryland (required) —

  Provide copy of license to do business in the State of Maryland.

• Business Type (required) —

  Please indicate the type of business that your company will continue operating as.

• Business Type Follow-up —

  If you indicated "Other" on the previous question, please explain here.

• State Incorporated (required) —

  In what state was your company incorporated?

• Procurement Affidavit (required) —

  By selecting confirm, the bidder agrees to the following:

  The bidder declares that the only person, firm, or corporation, or persons, firms, or corporations, that has or have any interest in this proposal or in the Contract or Contracts proposed to be taken is the authorized confirmer below. This proposal is made without any connection or collusion with any person, firm, or corporation making a proposal for the same work; that the attached specifications have been carefully examined and are understood; that as careful an examination has been made as is necessary to become informed as to the character and extent of the work required; and that it is proposed and agreed, if the proposal is accepted to contract with Cecil County Maryland, in the form of Contract heretofore attached, to do the required work in the manner set forth in the specifications.

  The bid price attached is to include and cover the furnishing of all equipment, materials, labor, and the providing of all necessary machinery, tools, apparatus, and means for performing the work, as described and shown in the plans and specifications within the prescribed time.

• Total Bid Amount (required) —

  IFB: The Bid Form lists all anticipated work tasks, the unit of measure and estimated quantities. The bidders shall insert as indicated a unit price or lump sum price for each listed work task and multiply that price by the quantity to arrive at an extended total for each work task. All extended prices are then summed to arrive at the Total Bid Amount for the project. The bid will be awarded to the bidder that has the lowest total bid price and is responsive and responsible as defined in the bid/contract documents.

  RFP: The list of all anticipated work tasks, unit of measure and estimated quantities, and proposers statement of work shall be considered the Total Bid Amount. 

  By confirming, the bidder swears (or affirms) under the penalty of perjury that the Bidders/Proposers, its agents, servants, and/or employees, to the best of their knowledge and belief, have not in any way colluded with anyone for and on behalf of the Bidder, or themselves, to obtain information that would give the Bidder/Proposer any unfair advantage over others, nor have to gain any favoritism in the award of any contract resulting from this bid. By confirming this bid form, I acknowledge that I have read the entire bid package.

• Certificate of Compliance (required) —

  The above statements and responses are certified to be true and accurate, and we have the equipment, labor, supervision and financial capacity to perform this Contract for the Total Bid Amount, either with our organization, or with subcontractors.

• Agreement of Terms and Conditions (required) —

  The VENDOR declares that the only person, firm or corporation, or persons, firms or corporations, that has or have any interest in this proposal or in the Contract or Contracts proposed to be taken is acknowledged; that this proposal is made without any connection or collusion with any person, firm or corporation making a proposal for the same work; that the attached specifications have been carefully examined and are understood; that as careful an examination has been made as is necessary to become informed as to the character and extent of the work required; and, that it is proposed and agreed, if the proposal is accepted to contract with Cecil County, Maryland, in the form of Contract heretofore attached, to do the required work in the manner set forth in the specifications.

  The proposal price on the attached and Proposal Forms are to include and cover the furnishing of all equipment, materials, and labor requisite and proper and the providing of all necessary machinery, tools, apparatus, kitchen utensils and means for performing the work, and described and shown in the plans and specifications within the prescribed time. If this proposal shall be accepted by said County and the VENDOR shall refuse or neglect within ten days after receiving the Contract for execution to execute the same, and to give stipulated bond, then said County may at their option determine that the VENDOR has abandoned the Contract; and, thereupon, the proposal and the acceptance thereof shall be null and void; and, the deposit accompanying the proposal shall be forfeited to and become the property of the County.

  In the case of firms, the firm’s name must be subscribed to by at least one (1) member. In the case of corporations, the corporate name must be by some authorized officer or agent thereof, who shall also subscribe his name and office.

• Indemnity/Hold Harmless Agreement (required) —

  The VENDOR declares that the only person, firm or corporation, or persons, firms or corporations, that has or have any interest in this proposal or in the Contract or Contracts proposed to be taken is acknowledged; that this proposal is made without any connection or collusion with any person, firm or corporation making a proposal for the same work; that the attached specifications have been carefully examined and are understood; that as careful an examination has been made as is necessary to become informed as to the character and extent of the work required; and, that it is proposed and agreed, if the proposal is accepted to contract with Cecil County, Maryland, in the form of Contract heretofore attached, to do the required work in the manner set forth in the specifications.

  The proposal price on the attached and Proposal Forms are to include and cover the furnishing of all equipment, materials, and labor requisite and proper and the providing of all necessary machinery, tools, apparatus, any necessary items and means for performing the work, and described and shown in the plans and specifications within the prescribed time.

  If this proposal shall be accepted by said County and the VENDOR shall refuse or neglect within ten days after receiving the Contract for execution to execute the same, and to give stipulated bond, then said County may at their option determine that the VENDOR has abandoned the Contract; and, thereupon, the proposal and the acceptance thereof shall be null and void; and, the deposit accompanying the proposal shall be forfeited to and become the property of the County.

  In the case of firms, the firm’s name must be subscribed to by at least one (1) member. In the case of corporations, the corporate name must be by some authorized officer or agent thereof, who shall also subscribe his name and office.

• W-9 (required)
• Agreement of Jurisdiction (required) —

  Governing Law; Consent to Jurisdiction. This procurement shall be governed by the laws of the State of Maryland, and the parties submit to the jurisdiction of the courts of the State of Maryland. This agreement may not be modified except in writing executed by the parties.

• Question & Answer/Addendum Verification (required) —

  This is to certify this project reflects changes created by the addenda and acknowledgement of the Q&A section.

• REDACTED version of submittal (optional)
• Pricing (required)
• Pre-Bid/Pre-Proposal Meeting? (required)
• Attendance Requirement? (required)
• Type of Pre-Bid/Pre-Proposal Meeting (required)
• Is a Bid/Proposal Bond required? (required)
• Are Performance and Payment Bonds required? (required)
• Are Liquidated Damages required for this project? (required)
• Fill in the blank with number of days for Liquidated Damages Section. (required) —

  Provided further, that the Contractor shall, within ____ days from the beginning of such delay, unless the County shall grant a further period of time prior to the date of final settlement of the Contract, notify the County, in writing, of the causes of the delay, who shall ascertain the facts and extent of the delay and notify the Contractor within a reasonable time of its decision in the matter.
  
  Type in the following format: three (3)

• Amount of Liquidated Damages per Day for this project. (required) —

  Enter in dollar value

  Example: 1,500

• Is "Experience and Qualifications" form required for this project? (required)
• Does this project have a site visit (required)
• Attendance Requirement (required)
• Site Visit Location (required)
• Does this contract have renewal options? (required)
• Renewal Options (required) —

  How many renewal options are available?

  Example enter as: two (2)

Questions & Answers