Emergency Management Consulting Services

Before, during, and after an emergency the City of Tampa may need to acquire services from emergency management consultants to assist City personnel in trainings, exercises, after action reports, project management, and other onsite emergency management expertise and staffing in order to prepare for, respond to, and recover from emergencies.

With the nature of emergencies as either being a notice event like a hurricane or a no-notice incident like a mass casualty incident (MCI), the City of Tampa will need a rapid response time from the Successful Proposer to respond within one hour of the initial notification by the City of the need for services and to be onsite within three (3) hours of the notification. The Successful Proposer shall provide an initial scope of work and projected price to the City of Tampa within twenty-four (24) hours from the time the proposer arrives on site.

The Successful Proposer shall demonstrate experience in programmatic emergency management for a municipality of equivalent size and complexity to the City of Tampa. In addition, the Successful Proposer must have intimate knowledge and expertise in the operations of the National Incident Management System (NIMS), Incident Command System (ICS), Homeland Security Exercise and Evaluation Program (HSEEP), FEMA Public Assistance Program, Hazard Mitigation Assistance, or other national, State of Florida or Hillsborough County emergency management requirements.

Background

Before, during and after an emergency the City of Tampa may need to acquire services from emergency management consultants to assist City personnel in trainings, exercises, after action reports, project management, and other onsite emergency management expertise and staffing in order to prepare for, respond to, and recover from emergencies. 

Project Details

• Reference ID: 26-P-00222
• Department: Fire Rescue
• Department Head: Barbara Tripp (Fire Chief)

Important Dates

• Questions Due: 2026-05-20T19:00:00.000Z
• Pre-Proposal Meeting: 2026-04-20T13:30:00.000Z — 2555 E Hanna Ave, 2nd Floor, Purchasing

Evaluation Criteria

• Cost to the City (10 pts)
• Firm’s Relevant Experience (30 pts)
• Qualifications of Project Team (20 pts)
• Responsiveness to the Scope of Services (20 pts)
• Proposer’s Criminal History Screening Practices (5 pts)
• SLBE Participation (15 pts)

Submission Requirements

• Authorized Representative’s Information (required) —

  Please include the following information regarding your Authorized Representative:

  • Name
  • Title
  • Mailing Address
  • Telephone Number
  • Email Address
• Type of Organization (required) —

  How is your business organized?

• Business License (required) —

  Is your business licensed (unless exempt by applicable law), permitted and certified to do business in the State of Florida?

• License Number (required) —

  Enter your Florida Business License Number here.

• Please provide your name as listed with Sunbiz. (required)
• Public Record Declaration or Claim of Exemption (required) —

  As a Bidder, any document you submit to the City of Tampa may be public record and be open for personal inspection or copying by any person. In Florida “public records” are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made, or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Section 119.011(11), F.S. A document is subject to personal inspection and copying unless it falls under one of the public records exemptions created under Florida law.

  Do you claim any exemptions from the public records laws?

• Exemption from Public Records Law and Agreement to Indemnify and Defend the City of Tampa (required) —

  Upload a redacted copy of your submittal.

  By claiming that parts of the proposal are exempt from the public records law, and uploading a redacted copy, the Proposer agrees to protect, defend, indemnify, and hold the City of Tampa, its officers, employees, and agents free and harmless from and against any and all claims arising out of a request to inspect or copy the proposal. The Proposer agrees to investigate, handle respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal) for and defend any such claim at its sole cost and expense through counsel chosen by the City of Tampa and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent.

• Conflict(s) of Interest (required) —

  For purposes of determining any possible conflict of interest, all Proposers, must disclose if any elected or appointed officer of the City of Tampa, City of Tampa employee(s), or any immediate family member* or close personal relation** of an elected or appointed officer of the City of Tampa or City employee(s) is also an owner, corporate officer, agent, employee, stockholder, or has a controlling financial interest***, etc., of their business.

  *Immediate family means spouse, parents and children of the person involved.

  **Close personal relationship means dating, cohabitation, and/or having an intimate sexual relationship. Dating includes but is not limited to casual dating, serious dating, or casual sexual involvement where the parties have no intention of carrying on a long-term relationship, cohabitation, and any other conduct or behavior normally associated with romantic or sexual relationships. This definition applies regardless of the sexual orientation of the employees involved. Persons involved in a close personal relationship shall be referred to as a "close personal relation."

  ***Controlling financial interest means ownership, directly or indirectly, to ten (10) percent or more of the outstanding capital stock in any corporation or a direct or indirect interest of ten (10) percent or more in a firm, partnership, or other business entity or such other interest or position in a business entity sufficient to allow him or her to control its operations. 

  Do you need to disclose any Conflicts of Interest?

• Conflict(s) of Interest (required) —

  List the name(s) of the City employee, elected or appointed official, and the position(s) with your business

• Response to Proposal (required) —

  Specifically state the Proposer’s understanding of the work to be accomplished and make a positive commitment to perform the work in SCOPE OF SERVICES.

• Price Proposal (required) —

  Please review the attached document, Attachment E - Cost Submitting Instructions.

• Price Proposal (required) —

  Please upload a price proposal based on Attachment E - Cost Submitting Instructions.

• Sub-Contracting Submittals (required) —

  No Successful Proposer shall assign the contract or any rights or obligations thereunder without the written consent of the City.  The Successful Proposer shall be required to perform with its own forces at least fifty-one (51) percent of the work, unless prior written consent to subcontract a greater percentage of the work first obtained by the City.   In the event of such approved subcontracting, the Successful Proposer agrees to provide the City with written documentation relative to the Subcontractor(s) solicited, or that will be employed in this award, including but not limited to submittal of attached the following Schedule of Sub-Contracting Forms:

  • Schedule of All Sub-Contractors/Consultants/Suppliers Solicited - DMI 10
  • Schedule of Sub-Contractors/Consultants/Suppliers to be Utilized - DMI 20

  These forms must be completed (including signatures) and submitted with all proposals. Submittals that do not contain these completed forms may be deemed “non-responsive”.  Instructions on completing the forms are included after each form in this RFP package.

  Subcontractor shall be defined as a business enterprise, firm, partnership, corporation, consultant, or combination thereof having a direct contract with a prime contractor for any portion of the advertised work that is awarded by the owner/owner's representative.

  Supplier shall be defined as a business enterprise that either directly contracts with a Prime Contractor/Consultant or directly contracts with a Subcontractor under such Prime Contractor/Consultant to provide materials, supplies or equipment in connection with a Contract awarded by the owner/owner representative. A Supplier may be a regular dealer, distributor, or manufacturer.

  Please download the below documents, complete, and upload.

• Sub-Contractors (required) —

  Will you be using Sub-Contractors?

• DMI-40 (required) —

  Please download the below documents, complete, and upload.

• I will send DMI-40 within 10 days of the bid opening. (required) —

  The bid opening is Tuesday, May 26, 2026. This form is due to Chelsea Mulligan(chelsea.mulligan@tampagov.net) within 10 days of opening date if you are going to utilize sub-contractors under this award.  See attachments for DMI-40 form. 

• Appendix A, 44 C.F.R. Part 18 – Certification Regarding Lobbying (required) —

  Please download the below documents, complete, and upload.

• AFFIDAVIT OF COMPLIANCE WITH FLORIDA STATUTORY PROVISIONS (required) —

  Please download the below documents, complete, and upload.

• Proposal Confirmation (required) —

  By clicking Confirm below, the Proposer complies with all of the requirements of the RFP package including but not limited to Communication Policy and City of Tampa Ethics Code contained in SECTION "GENERAL CONDITIONS".

  NOTE: When Proposer is a corporation, the president, vice president or other person duly authorized to bind the corporation shall set out the corporate name in full beneath which he/she shall sign his/her name and give the title of his/her office or position.  The proposal shall also bear the seal of the corporation attested by its corporate secretary. Proposals signed by a person other than an officer of the corporation, shall be accompanied by evidence of authority.

• Bid Bond (required) —

  Please download the below documents, complete, and upload.

• Public Construction Bond —

  Please download the below documents, complete, and upload.

• Criminal History Screening Practices (required) —

  Are you applying for an applicable discount or incentive related to Section 2-284 Bidder's Criminal History Screening Practices?

  Please review the following and answer the questions accordingly.

  The Bidder hereby declines any discount or incentive related to Section 2-284 Bidder's Criminal History Screening Practices.

  The Bidder hereby declines any discount or incentive related to Section 2-284 Bidder's Criminal History Screening Practices; however, Bidder has Criminal History Screening practices similar in nature to the practices contained in Chapter 12, Article VI, City of Tampa Code of Ordinances.

  The Bidder hereby applies for applicable discount or incentive related to Notarized past employment analysis that includes the number of disadvantaged workers the bidder has hired in the past, or, if the bidder has never hired a disadvantaged worker, an explanation that the bidder made a good faith effort to hire a disadvantaged worker: and,

  • An estimate of the number of disadvantaged workers that the bidder has hired or plans to hire if the bidder is awarded the project; and,
  •  Evidence that the bidder's recruitment literature and employment policy does not include language that is disadvantageous to a disadvantaged worker.
  • Identify potential job opportunities under the project that may be available for disadvantaged workers if the City awards the Bidder the project; and,
  •  Agrees to consider for job placement at least one otherwise qualified disadvantaged worker, to the extent a job opportunity is available, if and after the Bidder is awarded the project; or
  • Currently employs a percentage of disadvantaged workers consistent with industry standards as determined by the director of the soliciting department or designee.
• Decline, with similar practices? (required) —

  Do you have Criminal History Screening practices similar in nature to the practices contained in Chapter 12, Article VI, City of Tampa Code of Ordinances, but are still declining any discount or incentive?

• Documentation (required) —

  Upload the following documentation and assurances:

  • Notarized past employment analysis that includes the number of disadvantaged workers the bidder has hired in the past, or, if the bidder has never hired a disadvantaged worker, an explanation that the bidder made a good faith effort to hire a disadvantaged worker: and,
  • An estimate of the number of disadvantaged workers that the bidder has hired or plans to hire if the bidder is awarded the project; and,
  •  Evidence that the bidder's recruitment literature and employment policy does not include language that is disadvantageous to a disadvantaged worker.
  • Identify potential job opportunities under the project that may be available for disadvantaged workers if the City awards the Bidder the project; and,
  •  Agrees to consider for job placement at least one otherwise qualified disadvantaged worker, to the extent a job opportunity is available, if and after the Bidder is awarded the project; or
  • Currently employs a percentage of disadvantaged workers consistent with industry standards as determined by the director of the soliciting department or designee.
• Document Uploads (required) —

  Please upload your bid proposal documents here.

• PROPOSER’S AFFIDAVIT (required) —

  Please download the below documents, complete, and upload.

• Accessibility (required) —

  I have read the ADA Requirements included in Attachments and included any related documents in my proposal.

• Pre-Proposal Conference (required) —

  Select an option from below.

• Site Visit (required) —

  Select an option from below

• Multi-Award (required) —

  Will this be awarded to one (1) vendor or to multiple vendors?

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Are Bonds applicable for this project? (required)
• Which Bonds are required? (required)
• Insurance (required) —

  Does this project require insurance?

• Which insurance coverages are required?
• Which additional insurance coverages are required?
• Contract Period (required) —

  The period of the contract shall be for "_________ " from the effective date of the award.

  Pick an option from below:

• Will there be renewal options? (required) —

  Select an option below.

• Additional Years (required) —

  How many renewal options will there be?

• Renewal Period Length (required) —

  How long is each renewal period?

Questions & Answers