Emergency Medical Services- Inyo County Exclusive Operating Area 1

The County of Inyo Department of Health and Human Services ("County") is hereby soliciting proposals from qualified firms (Respondents) who can provide the County with the following service: Emergency Medical Services within Exclusive Operating Area 1 (Bishop area) of Inyo County.

Submissions to this RFP are due on March 31, 2026 at 4:00 PM PST.  Submission instructions, a detailed scope of work, terms and conditions, and the applicable contract can be found in the attached RFP document.

Background

Inyo County is a land of magnificent natural diversity and unique splendor. Considered a "Frontier County,” Inyo is the 2nd largest in California. The 10,227 square miles which comprise the jurisdiction stretch the wide distance from the California/Nevada state line near Death Valley National Park all the way to the spine of the Sierra Nevada. The Owens Valley forms the main north-south corridor along the west side of the County with Highway 395 stretching alongside it. This region is known as the Payahuunadi, or the Land of the Flowing Water, and is home to the Paiute-Shoshone people. Today, a significant portion of the water utilized by the residents in the City of Los Angeles originates from Inyo County and the Owens Valley.

Conveniently located about four hours from the metropolises of Los Angeles, Las Vegas, and Reno, the region is easily accessed via Highway 395 as well as through commercial flights into Bishop Airport. Despite the proximity to major cities, only about 19,000 people call Inyo County home on a year-round basis. Inyo County and the Eastern Sierra region offer a full spectrum of adventure as well as the opportunity to get away from it all. The striking landscape is truly unique. To the west, along the crest of the Sierra Nevada, Mount Whitney towers over the small community of Lone Pine. At 14,505 feet, it is recognized as the highest peak in the lower 48 states. Just a short distance away is Death Valley National Park, which, among other things, is home to Badwater—the lowest point in the U.S. at -282 feet below sea level. The White Mountains are home to the oldest known life forms in the world—the Great Basin Bristlecone Pines—and there are millions of acres of congressionally designated Wilderness, including protected critical habitat in various locations throughout the County, which is 98% public land.

The County is dotted with historic towns providing professional services and the equipment needed for excursions in this recreation mecca. Whether one is seeking out opportunities for hiking, skiing, climbing, biking, fishing, horse packing, hang gliding, photography, or just sightseeing, the experience will be world-class.

Inyo County was established on March 22, 1866—formed out of the territory of the unorganized Coso County, which had been created on April 4, 1864, from parts of Mono and Tulare counties. It acquired more territory from Mono County in 1870 and Kern County and San Bernardino County in 1872. Named for the "dwelling place of the great spirit" in the Mono language, Inyo County has been the historic homeland for thousands of years of the Mono Tribe, Coso people, Timbisha, and Kawaiisu Native Americans.

Inyo County has a rich indigenous history, as well as a legacy that also traces its roots to pioneering, mining, railroading, ranching, and farming. Much of this history is not only on display today in museums and cultural centers throughout the County, but in the culture, livelihoods, and family trees of those who call Inyo County home.

Project Details

• Reference ID: 2025-RFP-S-0064
• Department: Health and Human Services
• Department Head: Anna Scott (Director)

Important Dates

• Questions Due: 2026-03-06T00:00:25.036Z
• Answers Posted By: 2026-03-13T23:00:51.108Z
• Pre-Proposal Meeting: 2026-02-19T17:00:04.568Z — 1360 N. Main St., Bishop CA 93514. Virtual option available: https://teams.microsoft.com/meet/22118261223707?p=jykRsOFT9HXN096uTY, Meeting ID: 221 182 612 237 07, Passcode: Ez3MD9bf

Addenda

• Addendum #1 (released 2026-02-19T16:12:20.247Z) —

  Proposer's Conference virtual link: 

  2/19/26 9am

  Microsoft Teams meeting

  Join: https://teams.microsoft.com/meet/22118261223707?p=jykRsOFT9HXN096uTY

  Meeting ID: 221 182 612 237 07

  Passcode: Ez3MD9bf

  ---

  Need help? | System reference

  Dial in by phone

  +1 312-620-5302,,574036235# United States, Chicago

  Find a local number

  Phone conference ID: 574 036 235#

   

  In-Person location: 1360 N. Main St., Bishop, CA 93514

• Official Notice #1: Proposers Conference Questions and Answers- Update (released 2026-03-28T00:16:26.900Z)
• Addendum #2 (released 2026-03-16T19:38:11.287Z) —

  Proposer's Conference Questions and Answers

• Addendum #3 (released 2026-03-31T22:01:15.748Z) —

  Hello,

  We appologize for the last minute addendum, but we were notified that the RFP did not have a proposal upload link.  The link has been added, extra Defense and Indemnity sections have been removed, and the due date has been extended one day.

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Organizational and/or Key Leadership Experience (1 pts) —

  Proposal meets minimum qualifications?

• Reference Letters (1 pts) —

  Does the proposal include references?

• Financial Condition (1 pts) —

  Does the proposal meet minimum qualifications?

• Legal History (1 pts) —

  Thes the proposal include the requested legal history?

• Evidence of Insurance (1 pts) —

  Doest the proposal meet minimum qualifications?

• Attachments (1 pts) —

  Are required signatures provided?

• Scope of Services to be Provided (15 pts) —
  1. 1. Detailed Scope of Services to be Provided
        1. Proposed scope of services is appropriate for all phases of the work.
        2. Scope addresses all known project needs and appears achievable in the timeframes set forth in the project schedule.
     2. Project Deliverables
        1. Deliverables are appropriate to schedule and scope set forth in above requirements.
     3. Cost Control and Budgeting Methodology
        1. Proposer has a system or process for managing cost and budget.
        2. Evidence of successful budget management for a similar project.
• Organization & Approach (15 pts) —
  1. 1. Describes familiarity of project and demonstrates understanding of work completed to date and project objectives moving forward
     2. Roles and Organization of Proposed Team: Proposes adequate and appropriate disciplines of project team. Overall organization of the team is relevant to County needs.
     3. Project and Management Approach: Project team and management approach responds to project issues. Team structure provides adequate capability to perform both volume and quality of needed work within project schedule milestones.
     4. Roles of Key Individuals on the Team: Proposed team members, as demonstrated by enclosed resumes, have relevant experience for their role in the project. Key positions required to execute the project team’s responsibilities are appropriately staffed.
     5. Working Relationship with County: Team and its leaders have experience working in the public sector and knowledge of public sector procurement process.
• Performance Bond or Letter of Credit (1 pts) —

  Does the proposal include evidence of ability to provide a performance bond or irrevocable letter of credit?

Submission Requirements

• Are you or any of your immediate family (spouse/domestic partner, children, or parents) currently employed by Inyo County? Employees include Inyo County elected officials. Answering “yes” to this question does not necessarily disqualify a respondent, but the County must collect this information to ensure that it is complying with all conflict-of-interest rules. (required)
• Please provide their names and position titles. (required)
• Have you, your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to any County officer, in the twelve (12) months preceding the date of the submission of your proposals or the anticipated date of any Board action related to this contract, or do you, your company or agent plan to make such a contribution in the three (3) months following the Board Action? (required) —

  Government Code Section 84308, also known as the "Levine Act", to prohibit County “officers” from participating in any action related to a contract if such member receives political contributions totaling more than $500 within the previous twelve months, and for three months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution by a party to be awarded a specific contract.

  Section 84308(a)(4) of the Levine Act defines an "officer" as follows: “Officer” means any elected or appointed officer of an agency, any alternate to an elected or appointed officer of an agency, and any candidate for elective office in an agency. The term “officer” is further defined 2 Cal. Code Regs. Section 18438.1, which states:

  An officer of an agency includes only those persons who make, participate in making, or in any way attempt to use their official position to influence a decision in the license, permit, or entitlement for use proceeding, or who exercise authority or budgetary control over the agency of officers who may do so, and:

  (1) Serve in an elected position, including an official appointed to an elected position due to an interim vacancy or an election otherwise canceled because the official was the sole candidate for the position;

  (2) Serve as a member of a board or commission;

  (3) Serve as the chief executive of a state agency, or county, city or district of any kind; or

  (4) Have decision making authority with respect to the proceeding involving a license, permit, or other entitlement for use and is also a candidate for elected office or has been a candidate for elective office in the 12 months prior to the proceeding. 

  The party making this certification isresponsible for determining whether a recipient of a political contribution is a County officer prior to answering. 

• Please list the Officer Name, Payee Name, Payment Date and Payment Amount for each contribution. (required)
• Do you believe that you are eligible for the Inyo County contracting preference for small and/or local businesses? (required) —

  See Chapter 6.06 of the Inyo County Code for details.

• Please upload documentation to demonstrate that your firm is a local business as defined by Inyo County Code § 6.06.020 —

  Please download the below documents, complete, and upload.

• Please provide certification number if your firm is a small business as defined by Inyo County Code § 6.06.020
• I understand that, if I wish to challenge the County’s handling of any aspect of the procurement process, I must do so via the mandatory administrative procedure set forth in Inyo County Code Chapter 6.30. (required) —

  Inyo County Code Chapter 6.30

• Please upload your proposal (required)
• Proposal Upload (required) —

  Do not include Cost Estimate in this upload.

• Cost Estimate (required)
• What type of services will be procured from this RFP? (required)
• What type(s) of proposal submittals are you requesting from vendors? (required)
• What is the funding source for the services? (required) —

  Some funding sources require that additional clauses are included in the solicitation.  Selecting your funding source here will add certain State/Federal required clauses.

• What is the DBE Goal? (required)
• Briefly describe the services that you would like this vendor/consultant to provide. (required) —

  This should be a brief 10-20 word description.  A longer, more detailed description will come later in the RFP. 

• Insurance Requirements (required)
• What risks apply to this agreement? (required) —

  Select all that apply.