SLED Opportunity · MISSOURI · CITY OF FLORISSANT
AI Summary
City of Florissant seeks a vendor to provide employee uniforms and branded apparel with embroidery and screen-printing services for multiple municipal departments. The contract emphasizes quality, competitive pricing, and reliable service for approximately 300 employees.
General work description:
The City of Florissant is seeking proposals from qualified vendors to provide a comprehensive employee uniform and apparel program for multiple municipal departments. The City employs approximately 90 full-time employees and more than 200 part-time and seasonal employees who require a variety of branded apparel throughout the year.
The City's objective is to establish a partnership with one qualified vendor capable of supplying high-quality apparel and promotional clothing while providing both embroidery and screen-printing services. The selected vendor will serve as the City's primary source for employee uniforms and branded apparel, ensuring consistency in quality, appearance, and customer service across all departments.
The successful vendor should be able to provide a wide selection of garments, including but not limited to polo shirts, T-shirts, sweatshirts, jackets, outerwear, hats, safety apparel, and other work-related clothing. The vendor must be capable of reproducing official City and departmental logos through professional embroidery and screen-printing processes and maintain consistent branding standards.
The City anticipates that uniform orders will vary in size throughout the contract term, ranging from individual employee purchases to larger departmental and seasonal orders. The selected vendor should offer competitive pricing, reliable turnaround times, online or streamlined ordering capabilities, and responsive customer service.
The City intends to award this contract to a single vendor that demonstrates the ability to provide quality products, dependable service, and competitive pricing while meeting the diverse apparel needs of its municipal workforce.
Ability to provide all the specified products or accepted equivalent as well as the quality of embroidery samples.
Ability to meet on-line ordering needs as well as separate packaging for each employee or special order.
Did you read through and confirm that you met all of the proposal requirements including the sections:
Please Upload your COMPLETE Proposal here.
Please detail the qualifications of the individuals who will be handling our orders, particularly embroidery. Include workers as well as our assigned representative. List any degrees or certifications that may apply.
Please outline the ordering and delivery processes in fine detail, and in chronological order, beginning with order placement through delivery and invoicing. Be VERY specific.
Upload a photo of our logo embroidered on an article of clothing listed on our price sheet. Do the same for screen print.
Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
Please upload your Certificate(s) of Insurance WITHOUT ENDORSEMENTS listing the City of Florissant as additional insured. Document should be completed. Do not submit a COI sample.
The undersigned, having familiarized themselves with the existing conditions of the project area affecting the cost of the work and with the Contract Documents, which include Notice to Contractors, Instructions to Bidders, Addenda (if any), General Conditions, Special Conditions and Contract. Vendor hereby proposes to furnish all supervision, technical personnel, labor, materials, tools, equipment, testing, training and transportation services required to complete the work in accordance with the above-listed documents, for the lump sum amounts shown for each line item offered on the itemized proposal.
The bidder hereby proposes to furnish all materials on the completed line items in the bid pricing table for the unit cost amounts shown on the completed line items in the bid pricing table.
In submitting this bid, the bidder understands and acknowledges that the right is reserved by the City of Florissant to reject any and all bids. If written notice of acceptance of this bid is received within forty-five (45) days after the opening of the bids, the bidder agrees to execute and deliver an agreement in the prescribed form within ten days after such agreement is presented.
Provide standard lead times for the products on our pricing list.
Please enter the Authorized Representative's name and contact information here:
Please provide the name and title of the person who will sign the contract for your organization should they be awarded the bid. Should appear exactly as you want to see it listed on the contract.
The bidder hereby offers to furnish and deliver the articles or services as specified at the terms stated and in strict accordance with the specifications, instruction, and general conditions of bidding which have been read and understood and all of which are made a part of this order.
Please confirm:
Your confirmation below indicates that you, the Bidder, have exhausted every effort to file a bid/quotation using American made products to fulfill the requirements of the bid and have done so whenever the quality and price are comparable with other Non-American made goods.
Please confirm here:
Review “Special Conditions” section of bid documents for payment requirements. Certified payrolls must accompany monthly billing for approval.
Please confirm you understand this statement:
Please confirm that all work invoiced through November 30, will be invoiced separately from all work provided after November 30.
Bidder certifies that this bid is made without any previous understanding, agreement or connection with any person or firm, or corporation making a bid for the same items, and is in all respects fair without outside control, collusion, fraud or otherwise illegal action.
By checking that you confirm you agree no outside control, collusion, fraud or otherwise illegal action has transpired.
All Bidders must submit a minimum of three references.
Example of information to be filled in :
Name of Company 1:
Contact Information 1:
Name of Company 2:
Contact Information 2:
Name of Company 3:
Contact Information 3:
Bidders are informed that pursuant to Section 285.530 RSMo as a condition of the award of any contract in excess of five thousand dollars ($5,000), the successful bidder shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection to the contracted services.
Each bid must be verified by the confirmation below, verifying participation in the "E-Verify" program administered by the Federal Government Department of Homeland Security. Documentation (pages 11-13 of the Memorandum of Understanding) must also accompany this bid.
Please verify and confirm here:
Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.
Per the section entitled “Federal Apprenticeship Policy,” please certify below the percentage of your workers that have satisfactorily completed an approved apprenticeship program for the type of work they will be performing.
Example: 5%
Each bid must be accompanied by a deposit of not less than 5% of the amount of the bid. The deposit shall consist of a certified check, cashier's check or a bid bond, payable to the City of Florissant or your bid will be rejected.
Please indicate which form you will submit, Bid Bond, Certified checks or Cashier's Check
Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of not less than 5%, payable toCity of Florissant, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.
Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanTuesday, July 28, 2026 addressed to:
City of Florissant
Melanie Bringer
955 Rue St Francois
Florissant,MO63031
Please have the Bidder Name, Contract Title ("Employee Uniforms"), and Contract Number ("25-0263") listed clearly on the outside of the envelope.
A performance bond in an amount equivalent to 100% of the contract price must be furnished and executed by the successful bidder.
Please confirm you understand this statement
Will this solicitation require a bid security?
Would you like to have bidders respond to an electronic pricing table through ProcureNow?
Some examples of of when to say "yes":
If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.
Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?
Will the vendor need to provide references?
What will be the initial term of this contract?
Example: one year
Please enter the initial timeframe of the contract.
Example: December 1, 2021 through November 30, 2022
Please indicate how many options to renewal
Example: two (2)
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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